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Paychecks are sent to the bank once a month on the 15th of every month (or the last business day before it if the 15th falls on the weekend). You may see it deposited in the bank account prior to that date (and you will see an email come from Reliant saying it was deposited many days before the 15th), but the funds are not typically released until the 15th although some banks do allow you to access the funds early once it appears in your account. Every bank is different on the timing. Currently, backpay is paid on a separate paycheck that comes in an email a few days after the original paycheck email, but both are still paid on the 15th. Toolbox balances will be updated by the end of the day on the pay date for each month. 

How to View

You will receive an email with your paystub sent to your Reliant email. The paystub will be sent a few days before the funds are actually available at the bank.

Understanding Your Pay Stub

A pay stub shows all the amounts used to calculate how much is deposited into your bank account on payday. See below for a guide to the types of expenses used. This list is not exhaustive.

Your pay stub may have the following listed:

Employee Name - Check Date - Check Number
EarningsGross to Net Pay


Advance Repayments are the amount being repaid for the Advance received. In most cases, it is the full amount but may sometimes be a prorated amount divided over several months.


What is Reimbursement Draw? This will equal the value of something you received that was taxable but was not given to you in the form of a payment on your paycheck. For example, a gift card for reaching 20-year tenure, international counseling, etc.  

This is listed in this section of the paystub because it is an expense, but it is not included in the Gross Pay amount.

 Other Information
Net Pay Distribution
  • This includes items that were subtracted from the account you are responsible for such as:
    • Long-Term Disability Insurance (LTD) (taxes for the taxable amount taken out of paycheck then the charge is paid out of Reliant's employment insurance fund.)
    • Group Term Life Insurance (GTL) (taxes for the taxable amount taken out of paycheck)
    • Medical Employee Paid Premiums (charge taken out of MTD account)
    • Dental Employee Paid Premiums (charge taken out of MTD account)
    • HSA employer amount (charge is paid out of Reliant's employment insurance fund)
    • 403B Match (charge taken out of MTD account)
    • Basic ADD (charge is paid out of Reliant's employment insurance fund)
    • Microsoft 365 (charge taken out of MTD account)
    • FICA (employer social security and medicare (7.65%) expense charged to MTD account)
    • Employment Insurance (see explanation below) (charge taken out of MTD account)
  • LTD and GTL are listed as positive (when the other items are listed as negative) because they are included in the taxable wages/earnings on W2s because the employee is charged for the taxes on the amount listed on these premiums
  • Amounts are listed for this check and year-to-date amounts. 

What is Employment Insurance? Employment Insurance is required for every employee, regardless of the number of hours they are working. It is a percentage of the accepted salary that goes towards Reliant employer insurances. Employment Insurance begins on the first paycheck, even if the first paycheck is just a start-up/hiring bonus. 



  • This lists the bank account type (checking, savings, etc.) submitted in your Direct Deposit form along with the last four digits of the account and the amount of the paycheck distributed to each account.


All payments for the employee follow the net pay distribution assigned. If the employee has chosen on their net pay distribution for the first xx of dollars to go to savings and then the rest to checking, it will follow those same rules for all payments including reimbursements. 


Reliant Address

At the bottom of the paystub are the words VOID VOID VOID. This represents that the check was not printed (the printing was voided- did not occur), and it was deposited electronically instead. It's the way the system tells itself it was a direct deposit and not a printed check.

Your address is listed as a way to verify that we have the correct address on file. If your address is incorrect, please refer to these pages based on your ministry assignment location:

Reimbursements 

Non-taxable reimbursements will be sent on a separate pay stub. You will see it listed as REIMBURSEMENT on the pay stub and the amount for the reimbursement being received at that time will be in the "this check" column on the right-hand side of the pay stub. Remember, ERBs (expense recovery bonuses-taxable reimbursements) are considered taxable compensation so they will appear on your normal paycheck (shown above) and will not appear on a separate reimbursement pay stub. 


Available funds are no longer showing on the paystub. This was a source of confusion when it was on the paystub as the system uses true accounting (a negative amount was shown as a positive) and that could not be changed on the paystub. It also showed the balance before accruals for medical, etc. were included so it did not accurately reflect the exact balance. You can find the account balance on the dashboard in Toolbox. Toolbox will show the remaining balance after payroll. It does not show real-time balances or even the exact balance at the time of payroll calculation. Because Toolbox is updated monthly there could potentially be corrections that were posted which may change the balance at the next monthly update. If you want to know the exact balance used at the time of payroll calculation, please reach out to payroll@reliant.org. 

As a reminder, available funds for each paycheck are calculated using funds that have come in by the end of the previous month. It does not include any funds that have been received at the beginning of the month that your payment for payroll is received as your paycheck is for hours worked/funds received from the previous month.

FAQ

What is gross pay?

Gross pay is the total of all of your pay types for the month. Once all the deductions are taken out, your net pay is what is deposited into your bank account on payday. 

Why are my taxes so low?

Many employees are wondering why more federal taxes are not being withheld. For those who have been employed with Reliant prior to our payroll conversion, one of the reasons is that our new payroll system interprets the W4 form options differently than our previous system. But also, in general, the new W4 form is designed to withhold less. The other reason could be that the employee is using an outdated (prior to 2020) W4 and needs to submit the latest version. Reliant is not allowed to tell employees how to fill out their W4 form, but we can educate them on what happens with the options that they are able to choose. 

For married couples, this option typically withholds less taxes (there's a higher threshold before taxes begin to be deducted):

  • Option 1) - select married filing jointly. Our payroll software assumes the spouse is not working with this option and gives the full benefit of the standard deduction for 2 people and typically withholds a lower amount of taxes. 

For married couples, these options below will in most cases ensure a higher amount is withheld: 

  • Option 2) - select the first box single/married filing separately. This does not affect how you will file your taxes at the end of the year, it is merely for the software to know how much taxes to withhold which is the standard deduction for 1 person.
  • Option 3) - select married filing jointly and also check the box “multiple jobs”. This has the same effect as option 2 where it gives you the standard deduction for 1 person. It assumes two working people filing taxes with 2 incomes. 
  • Option 4) - select married filing jointly (but leave the box "multiple jobs" unchecked "as is" on their existing form) and then under section 4C add the specific monthly amount of extra withholding for federal taxes that you want to be deducted from each paycheck. However, please note that with this option, this tax amount will be deducted from every payment that is sent from Reliant, including separate backpay checks.

If claiming dependents (on STEP 3 of the form), the new W4 deducts a credit from your total tax withholding per child. Therefore, if the desired outcome is to allow for more taxes to be deducted per paycheck you may NOT want to take this dependent credit on your form. 


You can always submit a new W4 (Link to Federal W4) and change your options so that more is withdrawn each month.

Why are my taxes so high this month?

Your gross pay is larger than usual. Increases in gross pay can be because of: 

  • A large ERB
  • Back pay paid 
  • A bonus

Example: Large Taxable Reimbursement 


Joe employee's

usual paycheck

Joe employee's

paycheck with additional

taxable reimbursement

Salary$2,500$2,500
ERB$0$2,500
Federal Tax Withheld$115$470
FICA Tax Withheld$191$382
State Tax Withheld$55$150
Net pay deposited on payday$2,139$1,498

Your Payroll Options

Request an Optional Payroll Bonus for Taxable Reimbursement Expenses

  • Designed to help offset taxes you're paying on the paycheck due to the reimbursement, in hopes of making your paycheck closer to the "normal" amount you receive  
  • The optional 25% bonus is added to your paycheck. (It's not paid to you when the reimbursement is paid.)
  • It helps with taxes, but the bonus is also taxed. 
  • The bonus comes from the MTD account you are responsible for.
  • When completing your reimbursement form, you will be asked if you would like to receive the taxable reimbursement bonus.

Request fewer taxes withheld one-time.

If you expect a large paycheck, you can request that fewer taxes be withheld by emailing payroll@reliant.org.

In the case that an employee wants to make a one-time Federal tax change to a certain paycheck (without making a permanent change to their federal withholdings), the employee may send an email to payroll@reliant.org before 16th day of any given month in order to affect the following month's paycheck. The email should be from the employee's @reliant.org email account and must clearly state how much money the employee would like withheld for the specific pay date. 

For example, an employee could send an email stating "From my XX/XX/XXXX (Month/Day/Year) paycheck, please withhold $X (specify the dollar amount) in Federal taxes".

See Tax Info & Forms (Link to Federal W4) for more information.

Why wasn't I paid more? My account statement shows a higher balance.

The amount of money raised in MTD goes toward much more than just an employee's take-home pay.

Example:

  • In January, $3,000 comes into the account you are responsible for.
  • $360 goes toward the Admin fee
  • $21 goes toward credit card transaction fees (this amount varies based on giving by credit card)
  • $400 goes toward your insurance coverages

This leaves you with a $2,219 ending balance available for next month's payroll (before taxes).

Of that $2,219 ending balance:

  • $342 goes toward FICA ($171 for the employee portion and $171 for the employer portion)
  • $100 goes toward federal taxes
  • $40 goes toward state taxes

This leaves you with $1,747 paid into your bank account on payday.

Why has my bank deposit has been lower for a few months?

There are lots of factors that impact net pay. Look at your last "normal" paystub and your most recent pay stub. Here are a few things to look for on your pay stub and why they might change:

  • If it is January, you increased your HSA during Open Enrollment.
  • If you are newly eligible or had a qualifying event, you filled out a Cafeteria Form.
  • If it is January, you changed your coverage during Open Enrollment.
  • If you are newly eligible or had a qualifying event, you changed your coverage.
  • Tax tables adjust each January, changing the calculations for tax withholding.
  • You submitted a new W4.
  • You moved to a new address with different taxes.
  • Your gross pay is higher for some reason. See the FAQ about higher taxes for more details. 
  • If you are newly eligible or had a qualifying event, your benefit expenses increased, and there are fewer funds available for your paycheck. 
  • If it is January, premiums increased or you changed your coverage, and there are fewer funds available for your paycheck.
  • A donor or church missed a gift. Reach out to your liaison if you need help looking through gift activity for the previous month. 


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