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  1. Employee benefits: medical, dental, employer life, and disability insurance premiums.

  2. Internal charges for MTD and promotional materials from Copy Cat/Reliant. And any required missionary readiness assessments/materials related to your ministry role (including associated postage costs).

  3. Required Reliant Trainings/Events.  For Questions regarding if an event is required by Reliant please contact events@reliant.org

  4. 401K Match, Cafeteria Plan Benefits/Deductions, FICA Tax reserve.
    • As part of the payroll calculation (Order of Pay numbers 4. through 6. below), Reliant first sets aside an estimated amount to cover the cost of your 401(k) match (if applicable), elected Cafeteria plan items (vision, childcare, HSA employee contributions), and Employer FICA taxes (if applicable).  Employer FICA taxes are the portion of Social Security and Medicare taxes that are paid by Reliant directly from the MTD account for which the missionary is responsible.

  5. Parsonage
    • If both spouses are employed at the same status, the ordained, commissioned, or licensed minister missionary is paid first. If the ordained, commissioned, or licensed minister missionary is employed at a status of fewer hours, the spouse with the status of more hours worked is paid first in the order of pay.

  6. Wages, along with Employer FICA, if applicable.
    • If there is a second employee, wages, along with Employer FICA for the other employee are paid before proceeding to pay backpay for either employee.

  7. Back pay, along with Employer FICA, if applicable.
    • If there is a second employee, back pay, along with Employer FICA for the other employee is paid before proceeding to pay reimbursements for either employee.

  8. Reimbursements (including expense advances) are paid in the order they are received.  The timing in which they are received determines when they are eligible to be processed and paid out.

  9. Internal charges for Reliant-sponsored conferences, which you are required to attend.  These are processed at any time, as long as there is a positive account balance after the order of pay has been followed, so it would be paid after back pay and reimbursements have been fully paid. 

  10. MTD Transfer Requests. According to the policy outlined in Reliant's MTD Fund Transfer.

26 Comments

  1. Dave Meldrum-Green

    Barb, where would 401k employee deferral and the 5% employer match be inserted into this order?

  2. Barb Seckler

    Tom Mauriello - can you clarify based on charging insurance premiums in the month of coverage - since the insurance premium will get charged with the paycheck (so for example the January insurance charge gets charged as part of the January 15th pay calculation), do we use the balance after that full pay calculation to pay reimbursements OR do we allow reimbursements to be paid with the funds available after the paycheck excluding any insurance charges.  We currently exclude the insurance expense from the amount available to pay reimbursements (which means if someone had $1,000 available after the paycheck but had a $300 insurance expense they'd still be eligible for $1,000 in reimbursements and then the insurance charge would take the account to negative $300).  user-abbc8 indicated she thinks if we move to paying insurance premiums in the same month of coverage the amount available to pay reimbursements would need to include the expense of the insurance.  (So in the scenario above the person would only have $700 available for reimbursements).  If we change to include the insurance expense before determining the amount available to pay reimbursements that would require a change to our programming for the reimbursement database tool that determines which reimbursements are eligible for payment. 

  3. Barb Seckler

    Tom Mauriello and Dave Meldrum-Green - based on how we are currently adapting the backpay calculations spreadsheet (that determines shortcheck and backpay paid) we are aiming to reserve an estimated amount from the paycheck to cover 401K match, to help alleviate the issue with exiting staff's final match taking the account negative.  But per Dave's comment above, since we are close to implementing that (we've had a few imperfect attempts but we're getting closer) I think the 401K match reserve should be Order of Pay 3. above.  Do you agree?

  4. Dave Meldrum-Green

    Yes...I agree, Barb.

  5. Tom Mauriello

    Barb Seckler on the insurance timing, I don't think we should reserve the next months balance.  If we did that, we wouldn't need to change our current insurance timing.  The account isn't really negative, because we haven't posted January giving yet.  We would be assuming that January giving once posted will cover the January health benefits.  Thanks!

  6. Barb Seckler

    Tom Mauriello and Dave Meldrum-Green - please review the changes to this Order of Pay to bring it up to date - specifically the NEW #3.

  7. Barb Seckler

    Tom Mauriello and Dave Meldrum-Green - I also changed "Salary" to Wages (from the previous month)

  8. Barb Seckler

    user-abbc8 I know this came up in our discussion yesterday Re: excluding ter payroll charge for the current month insuanace from the balance available for reimbursements.  Please see the comments above that explian how we reached that decision and were OK not updating the order of pay.  Therefore, we allow the full balance after payroll and we don't include insurance charges (so we bascially add that insurnace charge of payday back to the balance ) to determine how much is available to pay out reimbursements. 

  9. Barb Seckler

    Dave Meldrum-Green - please see my changes to add disclaimer/links for what happens when there is a no timecard or late time card.  Please approve. 

  10. Barb Seckler

    Dave Meldrum-Green - I'd like to see if we can add - required assessment costs and materials to #2 - for things like the IPPS test for internationals

  11. Dave Meldrum-Green

    Barb Seckler Yes, I think that is a very good idea. Can you give me some recommended wording? 

  12. Barb Seckler

    Dave Meldrum-Green - maybe -2. Internal charges for MTD and promotional materials from Copy Cat/Reliant as well as required assessments/materials related to your ministry role (including associated postage costs).

  13. Dave Meldrum-Green

    Barb Seckler how about one tweak....2. Internal charges for MTD and promotional materials from Copy Cat/Reliant. And any required missionary readiness assessments/materials related to your ministry role (including associated postage costs).

  14. Barb Seckler

    Dave Meldrum-Green -great edit.  let's do it. Can you make the change and move the work flow to Reviewed (so it will show you made/approved the change)?  Thanks!

    1. Dave Meldrum-Green

      Barb Seckler Will do. 

  15. Barb Seckler

    Dave Meldrum-Green I have assigned review to you.  Once you approve it then Ed will Publish this to the web.  Please try to review/approve this week.  FYI Sarah Swann

    1. Barb Seckler

      Dave Meldrum-Green - I just hip chatted you a reminder to Review this page please

  16. Barb Seckler

    Unknown User (ed.courtney@reliant.org) - I think this notification goes to you - can you publish this and let me know when it's published please?

    1. Sarah Swann

      This is published.

      1. Barb Seckler

        Thanks Beth!

  17. Sarah Swann

    Barb Seckler, Dave Meldrum-Green, Tom Mauriello Can we officially record in Solomon (either Field manual or internal page) where payments made to a church for program-related expenses fall in order of pay? Specifically for items listed on intern/residents support goals where funds have been raised and need to be sent to their church (ie. mission trips, church program fees, etc.). I know we worked out that mission trip payments would go after payroll... What about church program fees? If the payments happen while the intern is still associate, no problem. But if we get an invoice or payment request from a church after an intern is hired and getting paid, it would be good to have something official to refer to. (There is a current circumstance where Redeemer program fees need to be sent to the church... but at least one intern won't have enough in the MTD account if we need to wait until after PR. This intern is also in a backpay situation currently so it's extra tricky. Some guidance would be helpful for Accounting, and for the church who needs to understand the process should funds not be available right away.)

  18. Tom Mauriello

    Those would be considered the same as required events, since it is required for the programs they are in.  If that makes an account go negative we can always work through that with the church after, or if we know who they are we can reach out to the church to see if they want to cover it.

    1. Sarah Swann

      Thanks, Tom! We're making some instruction pages on our side and will add this to the record... So church program fees would fall under #3 above. We will leave mission trip payments to a church under #10 unless you feel otherwise.

  19. Jon Crawford

    Hey crew. Tagging a few folks who may know this. Is this still true with current dyamics/payroll changes? We link to it in training materials.
     Sarah Swann Barb Seckler

    1. Tonya Bartels

      Jon CrawfordThat looks correct to me but Barb Secklerwould be the one that can say for sure. 

      1. Jon Crawford

        Thanks Tonya Bartelsand Barb Seckler- I got it confirmed another way as well. Forgot to circle back here. Thank you!!