| Procedure Name: | Contact Info Change Form - US |
|---|---|
| Scope: | US Employees |
| Revision Date: | April 28, 2021 |
| Last Review Date: | June 7, 2023 |
International Staff - please use the international form to update either your domestic or foreign address: Contact Info Change Form - International
Married Couples - Separate Contact Info Change forms must be submitted
If you are married to another Reliant employee, BOTH employees must update their contact information on file with Reliant.
When to Notify Reliant of a Move
Employees must notify Reliant of a permanent address change within fourteen (14) days of moving. If an employee moves to a new state or plans to work in another state for more than a month, the employee bears full responsibility to notify Reliant of a move or change in tax withholding location within 2 weeks of the move. If the employee does not report their address change within 2 weeks, causing an incorrect tax location to be used with payroll, the employee will be personally responsible to correct and file their reported wages and taxes to the proper states/local areas on their annual tax filing and pay all associated taxes, penalties, and fees for the corrections.
Taxes Related to Permanent Residence
As your employer, Reliant has the responsibility to withhold and report the correct federal, state, and local taxes on your behalf.
Reliant will default to using the home address of the employee as the working address for state and local income tax witholding. However, in the case of those in a fixed term residency/internship, it is assumed that the employee will spend most of their time at the church/ministry partner location (rather than working from home), so the city and state of that church/ministry partner will be used for tax withholding purposes.
With a change in permanent residence, you may need to fill out new state tax forms. We will review your address and determine what taxes we need to withhold. After our review, we will notify you of any new tax forms we need to collect. If we do not receive these forms, we will withhold the default amount, which may be more or less than your actual tax responsibility. Failure to notify Reliant of a change in address may result in overpaid or underpaid taxes and penalties for the employee. Reliant will not be responsible for incorrectly paid taxes if the employee fails to provide full information about the address change.
Some states also have local taxes for municipalities and school districts as well as other types of state taxes such as transit taxes, paid leave, or unemployment taxes. Reliant only withholds local taxes when the local jurisdiction or state requires employers to withhold. Local taxes that are optional for the employer to withhold will not be withheld by Reliant and are the responsibility of the employee to report and file on their own behalf. Please also research your local taxes, as some cities require additional taxes or forms to be filed directly by employees with their local tax agencies.
See Tax Info & Forms (Link to Federal W4) for more details.
Contact Info Change Form
This form may also be used to update your phone number.
- If you do not see the form below, make sure you are logged in to your reliant.org Google Account on this browser. You may do this at mail.reliant.org or drive.reliant.org. Refresh this page after you sign in.
- If you are on a mobile device and have trouble reading the form, you may use this alternate link.
- If you have trouble with the Google form, please email your program team liaison.
Other places you need to change your address
- Update your 401(k) plan address by logging into your account at principal.com.
