| Standard & Procedure Name: | Continuing Education |
|---|---|
| Scope: | Reliant Employees |
| Revision Date: | January 19, 2023 |
| Last Review Date: | June 7, 2023 |
Standard
Reliant encourages our employees to grow in their knowledge, skills, and character by pursuing educational opportunities that enhance job performance and improve ministry capabilities.
Work/Personal Time for Education
- Employees must spend more than half their work time on their regular ministry job duties.
- Employees and their supervisors work together to:
- Determine how work and education hours are divided to fulfill job duties.
- Track hours spent on education and job duties.
Education Expense Reimbursements:
- Employees may reimburse up to $5250 per calendar year. Exceptions may apply.
- The calendar year limit applies to when reimbursements are paid, not when submitted or when expenses were incurred.
- Eligible expenses include:
- Reimbursements are paid based on Reliant's order of pay when funds are available in the ministry account for which the employee is responsible.
- Students receiving scholarships or federal aid may not reimburse for the amount from other sources.
- Students may only reimburse a class once, should a class need to be retaken.
- Associate Volunteers are not eligible for this benefit.
- Non-credit-based learning opportunities are reimbursed through Conferences, Retreats, and Events.
Pre-Approval Request:
We ask all employees interested in reimbursing continuing education expenses to submit a request for pre-approval to their local supervisors and their Program Teams. Pre-approval sets appropriate expectations before registering for education classes and streamlines reimbursements for education-related expenses.
Procedure
Request Pre-Approval
Complete the Continuing Education Pre-Approval Request form, which asks for a description of your intended education courses and how the education is related to your current job description. Follow the steps for sharing the form with your local supervisor and Reliant Program Team. Your Reliant Program team will follow up with you about your approval.
Enroll in Courses
After receiving approval, enroll and pay for courses and textbooks.
Submit Reimbursement
Complete and submit the Continuing Education Form.
Employees may wish to consult with their tax adviser regarding proper tax treatment and reporting of continuing education reimbursements.
As soon as enough MTD funds are available, the reimbursement will be paid following the normal order of pay up to the maximum eligible amount in that year.
Questions?
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