Paid Time Off (PTO) & Holidays

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Eligibility and Pay

Any US employee who works 20 or more hours is eligible for PTO according to the accrual schedule below. Any employees working on average less than 20 hours per week would not be eligible for PTO. Overseas employees will have time off per International PTO policies. PTO pay will generally be given at the time of use and will be calculated at the rate of pay at the time PTO is taken. Pay will not be substituted in lieu of PTO. One PTO day is considered equal to eight hours of work time for full-time employees or a percentage for part-time employees based on the grid below.

Paid Time Off Accrual

PTO is accrued during the course of a year as a function of the amount of time an employee works in a paid position for Reliant as well as the level of the position held. For example, as set forth below, an employee who has completed 2 or 3 full calendar years of employment accrues 10 hours each month if they are a Staff Level 1, 2 or 3 and 13.33 hours per month if they are a Staff Level 4, 5 or 6.

An employee may not typically use PTO that the employee has not yet earned and accrued. However, the Partner Ministry may permit an employee to use PTO that has not yet been earned and accrued, but that will be earned and accrued during that same calendar year, if the employee obtains the prior approval of their supervisor.

The following schedule is used in determining eligibility for PTO:

Full-time Accrual for Staff Level 1, 2 & 3 

Full-time Accrual for Staff Level 4, 5 & 6

formerly called Pastor, Minister, or Field Manager 1, 2 & 3

Part-time Accrual for Staff Level 1, 2 & 3 

Part-time Accrual for Staff Level 4, 5 & 6

formerly called Pastor, Minister, or Field Manager 1, 2 & 3

PTO Carry Over

The calendar year for PTO is January 1 through December 31. Up to 60 hours of unused PTO may be carried forward to the following year regardless of the employment status or length of employment. Reliant limits carryover to 60 hours to encourage employees to utilize their allotted PTO for health, rest, and relaxation.

PTO Approval

All PTO requests must be approved by a local supervisor prior to using PTO other than for illness. Employees are urged to provide adequate advance notice of PTO requests. Under normal circumstances, two weeks is considered adequate.

As previously mentioned, an employee may use PTO that the employee has not yet earned and accrued, but that will be earned and accrued during that same calendar year, if the employee obtains the prior approval of their supervisor.

Pay for Unused PTO

Upon termination of employment, Reliant will compensate the employee, on a pro-rated basis, for all PTO that the employee has earned and accrued but has yet to use. (Earned and accrued but unused PTO will be referred to simply as "Unused PTO"). Consistent with Reliant policies and practices regarding compensation, any compensation for such Unused PTO upon termination of employment will be subject to an employee fulfilling his or her obligation to raise the required amount of support for Reliant as established by Reliant's Support Goal Calculator process and to the availability of funds for such purpose.

To be eligible for such compensation, an employee must submit to Reliant adequate documentation (as determined by Reliant in its sole discretion) to substantiate the current balance of the employee's Unused PTO as of the effective date of termination of employment. Such documentation must also demonstrate that no additional PTO was taken or otherwise used beyond the amount claimed by the employee. If the documentation is deemed inadequate, in whole or in part (by Reliant in its sole discretion), the employee will be compensated only for the portion of Unused PTO that Reliant determines to be adequately documented. Documentation must be received by Reliant prior to the last day of employment.

PTO is accrued during the course of a year as a function of the amount of time an employee works in a paid position for Reliant in addition to job level. Although Reliant permits its employees to use PTO that has not yet been earned and accrued, but that will be earned and accrued during that same calendar year, employees will not be compensated for such unearned and/or un-accrued PTO; additionally, any used PTO that has not been earned and accrued may be deducted from an employee's final paycheck upon termination of Reliant employment.

Scheduled Holidays

Reliant desires to provide regularly scheduled breaks from the work routine so employees can look forward to spending time with family and friends. Therefore, Reliant provides the paid holidays below for eligible employees. In some instances, supervisors may require employees to work on scheduled holidays. For example, you may be attending a conference or leading a worship service during a holiday period. An eligible employee who works a normal work day on any scheduled holiday may take off a regular work day at a later date, subject to obtaining prior approval from his or her supervisor.

1. New Year's Day
2. Martin Luther King Jr. Day
3. President's Day
4. Good Friday
5. Memorial Day
6. Independence Day
7. Labor Day
8. Thanksgiving Day
9. Thanksgiving Friday
10. Christmas Eve Day
11. Christmas Day
12. New Year's Eve Day

Weekend Holiday

If a holiday falls on a Sunday, it will generally be observed the following Monday. If the holiday falls on a Saturday, either the following Monday or the preceding Friday may be substituted as the observed holiday. If a two-day holiday falls on a weekend, either the two days before or after the weekend may be substituted. Each employee must consult with their supervisor to make appropriate arrangements.

If a holiday falls on a day where your church or ministry is having an event (e.g., Christmas Eve service), connect with your partner church or ministry to talk about an alternative time to take the holiday.

Related pages

• Benefits
• Leave of Absence
• Taking a Sabbatical
• Insurance Protection
• Retirement
• Continuing Education
• Paid Parental Leave