Procedure Name:	Exiting Employment
Scope:	U.S.-based Career Employees
Revision Date:	October 22, 2020
Last Review Date:	March 26, 2025

If you are an overseas worker and/or are part of a program with a pre-determined exit date, please contact your liaison for Exit instructions and information:

Fixed Term interns, residents, and fellows:

Leanne Strickland leanne.strickland@reliant.org (689) 206-0185

College Program / GCC Intern or residents:

Kathy Zellinger, kathy.zellinger@reliant.org (407) 502-0995

International:

See International instructions for Exiting the Field

Adrienne Lansing, international@reliant.org (407) 801-8397

If you are unsure what program team you are on, please see: What Program Team Am I On?

The Exit process can take 30-60 days.

Start your exit conversation with your liaison early.

US Based Employees	Collegiate & GCC Employees

Short Notice Exits - Failure of Advance Warning

Benefit and employment changes can take 30 days to process.

When employment ends, so do insurance, benefits, and tax payments. Should you fail to provide an advance warning, Reliant may pay for benefits on your behalf without the possibility of a refund. If Reliant receives an exit notification later than the 1st of the month of the last day of employment, we may direct any credits we receive to the account called "where most needed."

If a notification comes later than the last day of employment, Reliant is free to set the last day of employment according to Reliant's needs. Reliant will be free to adjust back pay and reimbursements related to any overpayment of salary.

Switching to Associate Volunteer Status

If you'd like to exit employment but stay on with Reliant as an Associate volunteer, reach out to your liaison.

Steps for Exiting Employment

Email Your Program Team Liaison

Reach out to your liaison 30-60 days before your intended exit through email stating your intention to resign, the proposed resignation date, and the reason(s) for leaving employment.

Your last day of employment will affect the following important dates:

Event	When occurs	Example Dates
Your last day of regular benefits	Your last day of employment	4/30
Your last regular paycheck for employment	The month following the last day of employment (on the 15th of that month)	5/15
Closing your MTD account to incoming gifts	The month following the last day of employment (on the last day of that month) ** Fully-Funded "one-check donor" accounts may close on a different timetable.	5/31
Your last paycheck for back pay	The second month following the last day of employment (on the 15th of that month)	6/15
Your last day for reimbursements	The second month following the last day of employment (on the last business day of that month, as long as submitted by the appropriate deadline)	6/30

Phone Appointment With Liaison to Complete Exit Information Form

During your exit phone call:

Your liaison will explain how the exit process works and assist you in determining the dates to submit on your exit form and communicate those dates in your final prayer letter to your donors about your decision to exit.
You will complete Exit Information Form. Please DO NOT submit this until you are on the phone with the Reliant Liaison.

Exit Prayer Letter

Send your drafted exit prayer letter to your liaison for approval at least 14-30 days before your planned exit date. This letter will communicate your decision to leave Reliant employment to your team of financial partners and request that your partners continue giving to Reliant, possibly to other employees in your location or ones you have been associated with along the way.
After approval, send your exit prayer letter to your ministry team.

Resource: Exit Prayer Letter Sample Wording

Complete the Exit Survey

Before your Exit Interview (next step), complete the exit survey for your program team.

The exit surveys below is currently being updated and the form link is not currently functional. You are free to skip this section for now, and the survey questions will be covered in your exit interview, which you will sign up for below. Thanks for your understanding.

Schedule Exit Interview

At least 14 days before the planned exit, schedule your exit interview with your Reliant Program Team Leader by selecting the calendar link:

Collegiate/GCC:	Russell Dietrich's Calendar
U.S. Churches and Ministries:	CJ White's Calendar

During this 30-45 minute call, you will discuss:

Your employment end date
Your reason for exiting staff
Your plans after leaving staff
The support you received from Reliant and your local supervisors throughout your employment
Any back pay (outstanding salary)
Any outstanding reimbursements

Reliant generally accepts requests for reimbursement of ministry expenses up to the second month following the last day of employment. Submit any reimbursement forms as soon as possible to reimbursements@reliant.org in order for these requests to be considered by Reliant.

If you have incurred back pay (i.e., outstanding salary) and/or have not yet received reimbursement for ministry expenses, you may inform your financial partners in your exit prayer letter that some contributions may be used to pay outstanding salary and/or ministry expenses.

Plan for Health Insurance Coverage to End

Your Reliant benefits, including health insurance, terminate the same day as your last day of employment.

If you are a plan member with Reliant's group health insurance, you may be eligible for continuance coverage after employment. For more information, see Continuation of Insurance Coverage or contact your liaison.

If you are a member of an HSA plan, please see Exiting Employment - What Happens To Your HSA.

Update Automatic Deposit Agreement

If your bank account is changing, and you receive your paycheck through automatic deposit, update your automatic deposit agreement as soon as possible, before receiving your final paycheck.

Request MTD Fund Transfer (see Exiting MTD Transfer policy for guidelines)

If after your final paycheck and reimbursements, you believe there may be an account balance remaining in the MTD fund for which you are responsible, you may submit an Exiting Employee Transfer Request Form. Exiting MTD Transfer Requests must be received by Reliant no later than the 16th of the month of exit.

Resource: Exiting MTD Funds Transfer

Prepare for your first.last@reliant.org email address, Google account, and Toolbox access to be closed

If you are fully exiting (not switching to Associate Staff), Reliant deactivates your email address and Google account one month after your exit date. We recommend downloading your paystubs for your records before your access to Toolbox ends.

Remove your Microsoft Office 365 from your computer if applicable

If you participated in the Reliant benefit of using Microsoft Office 365 at a discounted price, remove the software no later than your last day of employment. If you are remaining a Reliant associate staff, you still must remove the software, because only paid employees are eligible for this benefit.

Update Your Principal 403(b)(9) Contact Information

Reliant notifies Principal of an employee's exit after their final paycheck 403(b)(9) contributions have been remitted to Principal. Principal will then reach out about how to disperse any funds. Please log onto Principal as soon as possible and update contact information so that this communication is received.

Return Reliant Materials

Return any relevant property, materials, and information that belong to Reliant by your last day of employment.

US Based Staff	College Program & GCC Staff