Policy Name: | Field Staff Statuses |
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Scope: | All Field Staff Employees and Associates |
Revision Date: | March 13, 2023 |
Last Review Date: | May 11, 2023 |
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General policy: Reliant field staff are ministers of the gospel who exist to support the Great Commission as found in Matthew 28:18-20. "Then Jesus came to them and said, “All authority in heaven and on earth has been given to me. Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you. And surely I am with you always, to the very end of the age.”The categories below define the types of employees within Reliant. In general, an employee is a person who receives wages or salaries from Reliant in exchange for work performed and who is characterized as an "employee" rather than an "independent contractor" under the IRS' criteria set forth in Revenue Ruling 87-41.
If you want to make a change in hours, please fill out the Change in Hours Notification Form - See Employment Changes
Full-Time
Full-time Reliant field staff are gospel workers who generally perform at or above 40 hours/week. These staff members are paid as full-time, salaried employees. These workers are not required to track hours for Reliant, though they may be asked by their local church or ministry to track ministry time worked.
Part-Time 30, 25, or 20
Part-Time 30-, 25-, or 20-hour Reliant field staff are gospel workers who generally perform at 30, 25, or 20 hours/week. Because the nature of ministry work is sometimes difficult to track accurately, we ask that these ministry workers put in an estimated amount of time per week that equates to these hours. Reliant asks that if any staff members begin to average more than or less than 5 hours/week of their current listed hours, over a period of time, they would move their employment status to match their actual hours. However, they are not responsible to track their hours for Reliant, though they may be asked by their local church or ministry to track ministry time worked. These staff members are paid a prorated salary based on the number of hours worked. For instance, a Part-Time 20 Reliant staff member would be paid half of what he or she would be paid if they were Full-Time.
Part-Time: Less than 20 hours/week
Part-Time: Less than 20 hours/week Reliant field staff are gospel workers who generally perform at less than 20 hours/week or have roles that are perhaps seasonal with extended periods of low hours/week. Because the nature of these roles is often seasonal and may fluctuate more often, these ministry workers are asked to fill out a time card and are paid based on hours worked.
Please be aware that these roles are still exempt from qualifying for overtime pay. If an employee in this category has a seasonal role that exceeds 20 hours/week for longer than one month, they should contact payroll@reliant.org for guidance.
If you are Part Time: Less than 20 hours/week you will need to fill out a Monthly Time Card. Read more and get the time card at Time Cards.
Associate Volunteers
Associate Volunteers are not employees or independent contractors of Reliant. Associates are volunteers who have been approved to conduct ministry on behalf of Reliant. That means they have been through the assessment process and, in most cases, are also deputized fundraisers. Associates are able to raise funds to cover ministry expenses. They need supervisors and ministry job descriptions to maintain Associate status. Their ministry expenses are reimbursable according to Reliant's accountable reimbursement plan. Since volunteers do not receive any form of compensation, their service to the ministry will generally be recognized through non-compensatory means such as recognition and praise. International Spouses of Reliant field employees are required to be assessed and carry at least an Associate status in the ministry. Non-employed spouses of Reliant employees may apply for Associate Volunteer roles if they perform legitimate volunteer ministry within the scope of Reliant's ministry purposes.
Your employment status should match the number of hours you are working unless you are fully a volunteer. You cannot volunteer for some of your hours and be paid for other hours.
Related pages
- Wages and Salary - U.S. Employees
- Staff Levels
- Salary Ranges
- Administrative Fee
- Sponsor Church
- Time Cards
- Working with Reliant as a Commissioned or Ordained Minister
- Parsonage
For questions, please contact your liaison | |||||||
US-based Staff | Collegiate & GCC Staff | Fixed-Term Residencies and Internships | International Staff | ||||
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Questions?
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29 Comments
Mike Swann
Tom Mauriello, what do you think about this language for non-exempt and exempt. I think it is good to have this in here stating we believe our ministers are not subject to this. Do you like this language?
Tom Mauriello
I think it needs to be modified and stated more affirmatively - I will look back our legal work on it.
"All Reliant Field Missionaries are ministerial in nature and therefore not subject to FLSA. Most missionaries are paid a predetermined salary for a set period of time regardless of the number of hours worked." ... or something along those lines.
Mike Swann
user-1a794, here's some thoughts from Tom
Unknown User (ed.courtney@reliant.org)
user-1a794, do we want to have Accruing Status on here as well?
Unknown User (ed.courtney@reliant.org)
Mike Swann user-1a794 I added the small Benefits Eligibility section. Let me know if you want me to remove it. I put it there because it fit well with Cori's employment presentation. Also I added a warning about mixing pay hours/volunteer hours.
Mike Swann
Unknown User (ed.courtney@reliant.org), we can add the Accruing to this.
Also, user-1a794, this is one of the pages that needs to be marked for revision. This one may be in my court. Can't remember what we decided. I'll look around
Mike Swann
Tom Mauriello, Dave Meldrum-Green and user-1a794, I took a first pass at re-writing the language from this page. What's in Red was what was there before. Thoughts?
Unknown User (ed.courtney@reliant.org), can you
Mike Swann
The red part will go away, and is just there for guidance.
Mike Swann
Tom Mauriello and Dave Meldrum-Green, this needs a pass by you guys
Dave Meldrum-Green
Mike, this is a pretty important page....I think it needs a legal review by G & G just to be safe. Also, here's some edits for this section:
Fully Administrative
From time to time, Reliant may hire someone who will be performing only administrative tasks for a church or ministry.
These employees would not be raising support and would only be supported by their local church. For these employees we follow FLSA guidelines.I don't think fundraising need to be mentioned here....they are non-FLSA exempt b/c they are non-ministerial and fully admin.
Dave Meldrum-Green
Mike Swann I noticed we removed this entire Fully Administrative section altogether....just curious when that was done?
Mike Swann
Dave Meldrum-Green, the only reason we added this in here is because MTD I believe is a form of ministry. All our fully admin, non-ministerial folks have been fully funded
Tom Mauriello
Mike Swann
Mike Swann, attach Staff Levels to this
user-1a794
Mike, waht do you think about including staff levels as a child page. This page as is needs to be required reading for new staff, and all staff. staff levels, compensation levels are supplementary info in my opinion.
Unknown User (ed.courtney@reliant.org)
Mike Swann We talked in MR meeting today wondering if we should change the title of this page from Missionary Classifications to something that reflects more clearly that this has to do with a missionary's pay status. Having a page called Field Staff Statuses and one as Staff Levels could be confusing. Mentioning it here for future discussion. user-1a794
Mike Swann
Hey Tom Mauriello and Dave Meldrum-Green
It looks like in the process of editing we took out the most important part...
"All Reliant Field Missionaries are ministerial in nature and therefore not subject to FLSA. Most missionaries are paid a predetermined salary for a set period of time regardless of the number of hours worked." ... or something along those lines.
Not sure if this happened in legal review or by accident. Can you advise about putting this back in there?
Tom Mauriello
That edit was intentional. Remember we discussed making our pages for staff straightforward rather than making a legal defense. We can always put a parenthetical statement like we did for Medical Leave.
Dave Meldrum-Green
Mike Swann I have requested a review again by G & G to see if we could go with a slightly modified version of mentioning the ministerial exception.
I do know that it is technically incorrect to state....."Reliant has a ministerial exception from the standards and definitions set forth in the Fair Labor Standards Act (FLSA)"....as stated in the original version.
This is because an organization does not get issued a ministerial exception (like tax exempt status, for example)...it simply takes a legal position that it considers its employees exempt from FLSA due to the fact that the organization considers them to be ministers. But more important that simply stating so....is that the organization backs it up with a lot of proof in its documentation, internal policies, job descriptions, etc.
So thus, we may have thrown the "baby out with the bathwater" by eliminating and taking all references to FLSA exceptions.
So, we'll see what G & G has to say about re-introducing some of the original language and wording but in a modified way. I'll keep you posted.
user-1a794
"Reliant missionaries are gospel workers" – This phrase is problematic. Sorry if I am slow on the uptake and it's been around a while. It seems that "gospel workers" is probably somebody's short hand for the wording we put in the Basis of employment. However, a) the majority of evangelicalism sees this name in a very narrow light; and b) there is actually a raging debate and this phrase picks a camp that a number of our partners will not be comfortable with. A "gospel worker" is someone who spends their day giving out the gospel to lost - one at a time, or in mass presentations. This is the evangelist primarily in many peoples' perspective.
However, we have particularly camped with groups who believe it takes a church (or village) to reach the lost and expect things roles like teachers, people who bring clean water, give homes to orphans, etc., to SUPPORT the work of the Great Commission.
I worked hard to be inclusive of our realities when I put phrases into the Basis of Employment:
"Reliant missionaries are ministers of the gospel who exist to support the Great Commission"
"The roles of Reliant employed missionaries are for the primary purpose of ministering the Gospel and furthering the Great Commission and Reliant's spiritual and pastoral mission. Therefore, the primary emphases of these missionary roles are religious and ministerial in nature to support preaching the gospel, evangelism, teaching and discipling followers of Christ. "
Since I don't know where "gospel worker" came from, I don't know the intention behind the phrase. But it is a dis-enfranchiser. and I know that's not the intention. Suggested substitutes:
a) Reliant Missionary - let it stand alone. We define it repeated in other contexts and we don't need to say they support the gospel here when we are talking about pay and hours. This is a page defining paystructure, not the nature of their work
b) Reliant missionaries who help extend the gospel / who exist for the Great Commission / whose roles are ministerial / etc.
I realize these seem like short words, but these are essential places for shaping our culture and communication.
Dave Meldrum-Green
Mike Swann and Tom Mauriello I have rec'd guidance from G & G about how to refer to invoking the ministerial exception in our Missionary Classification section of the Field Manual....the highlighted section below would go up top as the General Policy page heading....I suppose you could begin the heading the same opening you have (Reliant missionaries are ministers of the gospel who exist to support the Great Commission as found in Matthew 28:18-20. "Then Jesus came to them and said, “All authority in heaven....) and then just tack on G & G's edits below after that.....
This is an excerpt from Christine Johnson's (of Gammon & Grange) 8-15-16 Legal Memo that I just received today regarding comments on our Field Memo....
Mike Swann Let me know if you'd like me to made these edits or if you will. Dave
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Missionary Classification Language. You and I have discussed Reliant’s generally policy with regard to the ministerial exception and you asked whether it should be included in the manual. Certainly, it is not necessary to spell out in the Field Manual that Reliant intends to invoke the exception. However, I do think it helpful to signal to employees (and the courts) that Reliant relies on the exception, particularly in an area that is such an integral part of employee compensation. Gammon & Grange recommends keeping the provision. I have edited it as follows, broadening its scope beyond the FLSA rules and expressly invoking its protections:
General Policy: As a church-based ministry and
,an integrated auxiliary of the Collegiate Church Network,thatwhohires gospel worker missionaries, Reliant relies on and invokes the judicially-recognizedhas a“ministerial exception” from the standards and definitions of various employment laws, such asset forth inthe Fair Labor Standards Act (FLSA), such as payment of overtime, how work time is accounted for, etc.For our field missionaries,In that particular case, therefore, wethereforedo not use FLSA terms such as exempt and non-exempt for our Field Missionaries assincethey are gospel workers in Christian mission.IfBy contrast, where Reliant hires someone who is performing exclusively administrative duties, they would most likely be subject to FLSA guidelines under applicable law.As you can see, I broadened the scope of Reliant’s invoking the ministerial exception. That exception applies to more than just the FLSA laws and you wouldn’t want to limit the protection it affords. I also soften the assertion about administrative employees. Reliant may well determine that they are subject to the FLSA, but let’s not give that away so categorically in the manual.
user-1a794
updated - Unknown User (ed.courtney@reliant.org), pls review
Unknown User (ed.courtney@reliant.org)
Barb Seckler This page was updated but is awaiting your review. I think this section was added: "Please be aware that these roles are still exempt from qualifying for over-time pay. If an employee in this category has a seasonal role which exceeds 20 hours/week for longer than one month, they should contact HR@reliant.org for guidance."
Barb Seckler
Unknown User (ed.courtney@reliant.org) for some reason i can't see that edit on this page to approve? I agree its supposed to be there but I can't see it and I'm signed inn as myself.
Barb Seckler
Weird Ok I went to page history and now I see that version. Ok, I'm, marking approved.
user-1a794
Barb Seckler - how often are internationals finding this page and submitting this form? Just checking if we need a comment for them. I don't think they have been, and i'm fine with leaving things as they are if it is not a problem.
Barb Seckler
user-1a794 I do not believe they are finding this page or using this process but if they did it would take them to a page that has a disclaimer box saying it's only for US based Missionaries - Employment Changes. So I don't think we need another box on this page but if you'd like one I'm happy to add it.
user-1a794
Barb Seckler , Mike Swann CJ White Kathy Zellinger As we are diversifying, i want to have you see the August, 2016 discussion?
In management team meetings we approved this phrase, and agreed to keep it in use because it clarifies the basis by which all our roles are SALARIED, and not eligble for overtime. Even when the role is paid by the hour, it is technically salaried.
"The roles of Reliant employed missionaries are for the primary purpose of ministering the Gospel and furthering the Great Commission and Reliant's spiritual and pastoral mission. Therefore, the primary emphases of these missionary roles are religious and ministerial in nature to support preaching the gospel, evangelism, teaching and discipling followers of Christ. "
Barb Seckler - If i'm not wrong, we intended this phrase to be at the top of this page as a replacement of the first sentence.
Team leaders, The intention was that this phrase also is on job descriptions. The purpose is to help our workers understand that all field roles are salaried, and not exempt (eligible for overtime). Exempt roles have more to do with someone needing to be at a specific location for their hours; whereas salaried roles fulfill objectives and can be done in many places. There could be an hourly field worker who would needs to be exempt due to their role, but that would be highly exceptional.
Barb Seckler
Hi user-1a794 - I only edited this page for purposes of linking the new liaisons contact info and linking the page I have been working on Employment Changes . All other changes I think are the vertical leaders to decide as this is more under their area of responsibility - FYI Matt Elkins Mike Swann CJ White Joshua Dull