Time Card Deadlines 

Submitting an Hourly Time Card

Instructions for the first time you are opening the Hourly Time Card file

1. Log into your Reliant Google Account on this browser. You can do this at mail.reliant.org or drive.reliant.org.
2. Open the file titled: Last name, First Name (Your Name) (Current Year) Time Card shared with you by timecards@reliant.org.
3. To make the file easier to find, you can bookmark the sheet to your browser or add it to your Google Drive by selecting "File" from the top menu bar then " Add to My Drive."
4. Proceed to the instructions below

Instructions for submitting your time card for approval every month

1. Enter your hours for the weeks covered by the month's time card tab.
2. In the Employee Approval blank, type your full name.
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3. Right-click the Employee Approval cell and select "insert comment," then type: "+timecards@reliant.org I am submitting this time card" and select the blue Comment button to submit your comment. Click the comment box again, and in the Reply box, type "+firstname.lastname@reliant.org (substituting your supervisor's email). Please approve this time card" and click the blue Reply button to submit your reply.
4. Your supervisor will then need to follow the instructions within the form (see Supervisor Approval) to type their name in the Supervisor Approval Box and to add a comment stating, "I approve this time card for (employee name)."

No Time Card Submitted

If an employee does not submit their time card within the deadlines, that time card will be locked and those hours must be reported on an Exception Time Card. Reliant hourly employees are responsible for reporting their hours to Reliant within the Time Card Deadlines listed above. If an employee fails to submit three time cards within a year, Reliant will work with local leadership to discuss a corrective action plan. In extreme cases, Reliant may exit an hourly employee to Associate staff if non-compliance with the time card submission process and deadlines has been a recurring problem without acceptable corrective action taken on the part of the employee. In cases in which the local supervisor cannot resolve the situation effectively, additional regional leadership may be made aware of the situation to assist Reliant with a resolution. 

For example, if the time card with November hours was due by Dec 1, but the time card was locked, a November Exception Request was submitted after that date, it is considered late, and the hours contained on the exception time card will not be paid until January. In this scenario, the employee (and spouse if both spouses are employed) will not be eligible to receive back pay in December (this same rule applies to the payment of reimbursements). 

• We do allow ministry expense earnings (ME bonus) to be paid even with a zero timecard. 
• We do not guarantee 403B payments if there were not enough hours submitted to cover it (and if their ME bonus does not cover it).
• We do not guarantee cell phone with timecards if there were not enough hours submitted to cover it (and if their ME bonus does not cover it).

Exception Time Card Process

For more information and links to the Exception time cards, see Exception Time Cards.

Order of Pay Restrictions

Reliant hourly employees must have submitted a time card by the deadline to be eligible to receive a paycheck and backpay check following the Order of Pay the next month. This rule applies to both employees in the scenario of a dually employed couple.