Fixed Term Residents/Interns/Apprentices/Fellows
If you are a Fixed Term resident, intern, apprentice, or fellow, please gain pre-approval for your course load by sending an email to fixedterm@reliant.org, asking our team leadership for their approval of the classes or programs you're looking to take.
Please submit continuing education-related expenses on a Continuing Education Reimbursement Form. Tuition and textbook receipts, along with the name of the course or courses, plus what the expense is for (tuition, books, etc.) are always required. Please submit all continuing education expenses for one month on one form, using a new form for the next month. This reimbursement will be paid following the normal order of pay, Reimbursement and Expense Recovery Bonus Standard and deadlines, and based on the Continuing Education benefit guidelines.
This is a brand-new type of form! Please review how to Download & Submit An Expense Submission Form before completing this form.
2024 Expenses
Please use this form for all Continuing Education expenses incurred in 2024.
Remember, to fully complete the form, you will need to upload any necessary receipts to a shared Google Folder. Follow the link for instructions and a tutorial video on uploading receipts.
Annual Limits
Reliant will reimburse approved expenses $1 for every $1 the missionary spent, up the $5,250 maximum amount eligible in a calendar year based on when the reimbursement is paid, not when it was submitted or when the expenses were incurred.
- Employees working 20 or more hours per week are eligible for this benefit
- Hourly employees may be eligible for this benefit upon receiving special approval from their program team
- Associate Staff are not eligible
Normally Reimbursable
- Continuing education classes that have been pre-approved by Reliant
- Course required books
- Application Fees
- Student Fees
- Graduation Fees
- Taxable
- Any school required health checks and immunizations
- Travel related to continuing education- course-related rental cars, lodging, transportation
- Meals related to continuing education- subject to normal guidelines regarding distance
Ministry Purpose Reminder
Always provide a specific ministry purpose description for expenses.
Examples of Continuing Education Ministry Purposes for Expenses:
Too Generic | Good, Specific Documentation |
|---|---|
| Seminary Training | Classes pre-approved by my Program Team Leader. |
| Books | Course-required books for courses pre-approved by Program Team Leader |
| Class meal | One dinner meal was purchased for me in town while attending my weekly seminary course. |
| Flight for seminary | Airfare purchased to travel for a 2-week intensive course for my seminary degree while serving in an LT role over the summer. I needed to fly back home to take this intensive course. |
