In the past, you could enter project expenses onto the U.S. or International submission forms. Beginning in 2023, project expenses will be submitted separately using this form. Please review the Items to Note section below as this form has two tabs for expenses submission (depending on if the expenses have a personal benefit or not). |
Please use this form for all Project expenses incurred in 2025. |
Please use this form for all Project expenses incurred in 2024. |
In the rare event where a taxable expense is submitted on a Project Expense Submission Form, the expense can be received via that form, however, the expense will be charged to the MTD account of the submitting employee, since taxable expenses cannot be charged to project funds. If an authorized signer wishes for the expense to be deducted from project funds, they may request a funds transfer (including the 25% taxable bonus) out of the project fund and into the MTD account of the submitting employee.
If this is your first time using the Project Fund Expense Submission Form, please take a moment (or 23 minutes) to watch this tutorial video that will walk you through all the details of the form and ensure that you have no hiccups with submission.
Remember, to fully complete the form, you will need to upload any necessary receipts to a shared Google Folder. Follow the link for instructions and a tutorial video on uploading receipts. |
A few items to note:
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When it comes time to make a new submission, remember to never make a copy of a previously submitted form. Always come back to the Solomon page and download a new form. Never edit and try to resubmit an already submitted form. There are many reasons, but one is that it causes confusion for the reimbursement team to know whether or not this is a duplicate submission. Always downloading a new copy from the Solomon page, also ensures that you always receive the most up-to-date copy of the form in case changes have been made to the template. |