International Expense Submission Form

Please use this form for all International expenses incurred in 2024.

2024 International Expense Submission Form

A few items to note: 

• Remember to be logged into your Reliant email when you are filling out the form. That is your electronic signature to tell us that it is really you who submitted the request.
• Always use the above link to download a brand-new form for submission. Please do not copy an already submitted form.
• Please fill out all of the information at the top of the form as that information instructs the form to say what types of expenses you are eligible to submit on the lines below.  
• The month/year drop-down is for the month that the expenses incurred (not today's date)
• Follow the Reimbursement and Expense Recovery Bonus Standard table to help understand the types of expense categories and related guidelines that will be on the form. 
• There is an International Worker Specific Expenses section at the top of the form (the drop-downs match the expense categories listed on the Standard).
• If you do not see an expense category drop-down that describes what you have purchased, you can use the "OTHER" category found in the OTHER MINISTRY EXPENSES portion of the form and the reimbursement team will then review it. 
• The form now allows you to select multiple currencies on the same form. Select the currency listed on the receipt associated with each expense line and then enter that currency amount into the purchase amount column. The form will then convert it into USD for your totals (using the currency rate based on the month/year that you entered on the form). 
• For mileage, select whether you are using miles or kilometers. You also have the option (under the Mileage title heading) to select "YES" to add an additional taxable amount to receive to supplement the higher cost of driving a motor vehicle internationally. 
• Remember if you have expenses that are for non-employed/non-associate spouses or children you need to separate those expenses and add them on their own line and select "YES" that the expense is for a non-employed/non-associate spouse or children.  
• The form will know which expenses have taxable components and will enter those in the Expense Recovery Bonus (ERB) column. The total will show you the amounts that are reimbursable and the amounts that will be recovered through an ERB. It will default to adding a 25% additional bonus to cover taxes that will be associated with the ERB. You may choose on the form to opt-out of that additional bonus. 
• By default, the form may make items taxable that could potentially be considered non-taxable based on the nature of the expense. For example, equipment purchased to be stored and used by the church that has no personal benefit to you will still be listed as taxable on the form. We have added a question under the totals section (right above the green Total Submission line) where you can select "YES" to request a review of your expenses if you believe they may qualify as non-taxable. It will ask you to explain your reason for wanting it to be non-taxable and the reimbursement team will then review the request. 
• Don't forget to upload receipts over $75. The reimbursement team is no longer accepting emails with receipts forwarded to them as part of the submission process. Please review the instructions on how to upload a receipt to our new submission form. 
• If you receive an email asking you to make changes to your form, please follow these instructions to reply to the change request.