Sabbaticals are an important part of the life and career of a healthy pastor or ministry worker. Having a suitable sabbatical plan can help contribute to missionaries field staff being refreshed and refocused. It can also help Reliant missionaries stay on field staff remain in the field long-term, giving them time for refreshment and reflection regarding their ministry path.

Defining a

Sabbatical

A sabbatical is an extended time of spiritual rest, renewal, rejuvenation, reflection and refocus. It is not a vacation or Paid Time Off (PTO), nor is it only continuing education.  It is a guided process where one deliberately trusts God for the outcome as they disengage from normal ministry responsibilities and leadership involvement for study, rest, renewal and evaluation of life and ministry. This can include reading books, attending seminars, studying, writing, prayer, etc.  A sabbatical has an intended purpose and plan at the outset. This plan and purpose should be agreed upon between the local church leadership or ministry and the missionaryemployee. At the conclusion of the sabbatical, the missionary individuals will be expected to give an account of their sabbatical time to both their local ministry leadership and to Reliant.

As you're thinking about your sabbatical plan, please consult the following resources for guidance and inspiration:

• Clergy Renewal: The Alban Guide To Sabbatical Planning by Richard Bullock & Richard J. Bruesehoff
  • A short book on how to plan a sabbatical 
• Sabbatical Guide PDF courtesy of Pioneers
  • A helpful resource from our fellow missions agency on how to approach a sabbatical

Who is eligible?

Who is Eligible?

• All career employees employed
• Pastor/ Minister or Field Manager 1, 2 and 3
• Staff Level 3 (2-4 months)
• Staff Level 2 (1-2 months)
• Employed by Reliant at least 7 years
• Generally have been a pastor, field ministry director or Staff Level 2 or 3 role for at least 5-7 years
• Have not already taken a sabbatical within the past seven years7 years
• Employed 40 hours full-time 20+ hours/week for the majority of their Reliant employment
  • If employed part-time, the employee will be able to take a sabbatical at their current hours per week
• MTD Health Status MTD status must be in good standing with Missionary Resourcesyour Program Team
• If there is a substantial MTD deficit or shortfall, the Missionary Resources Director Program Team Lead could withhold sabbatical approval until the MTD shortfall has been addressed
• Exception: In the circumstance that an employee would desire a sabbatical prior to serving the full 7 years, an exception request can be submitted in writing to their local church leadership and Reliant for approval

Policy Parameters

Pastors, Ministers & Field Ministry Directors

Determining Sabbatical Length

• The length of an employee's sabbatical is determined by their staff level
• Once your first sabbatical is completed, you may request another
• 3-6 months in length
May request another sabbatical
• after 7 years

Staff Level 2

Common Sabbatical Parameters

Full

• For full-time employees, full salary and benefits will be paid during the sabbatical

.
• For part-time employees, you will be paid for the same part-time hours you were normally logging at your ministry location

• Supervisor/

Pastor

• Pastoral approval (

or

• board or church coach if you're a

pastor) and

• Staff Level 4 and higher)

• Reliant approval

• Agreed upon goals of the sabbatical time

(can

• • Can include rest, reading, prayer, time in the Word, continuing education, etc.

)

• Planning for the sabbatical should generally begin at least

six

• 3-6 months prior to its start

.
Three

• Ideally, 3 months prior to the start of a sabbatical, a written Sabbatical Proposal must be submitted beforehand to both local church leadership and Reliant for approval

(see

• • See Sabbatical Request

form).

• • Form

• A summary report after the sabbatical is completed will be submitted to both the local church leadership and Reliant no later than 30 days after returning from the sabbatical

.

• A sabbatical should not be seen as a right or mandatory benefit that is automatically earned once every 7 years

.

• • If a sabbatical is not taken, it cannot build up or accrue like Paid Time Off (PTO)

.

Sabbatical Request Form

• Share the Sabbatical Request Form with your program team once completed.
  • US Program: us@reliant.org
  ,
  • Collegiate Program: collegiate.program@reliant.org
   and
  • International: international@reliant.org 

Sabbatical

Proposal should include

• Reason for requesting the sabbatical
• Proposed dates of the sabbatical
• Potential benefits to the individual
• Potential benefits to the church or ministry
• Plan for covering job responsibilities during the sabbatical
• Specific goals and objectives for the sabbatical (books to read, travel involved, journaling, etc.)
• People you are supervising/coaching
• A summary of any anticipated expenses reimbursements related to the sabbatical
  • For more detail on what expenses qualify, please review the Reimbursements and Expense Recovery page on Solomon
• Proposal should ideally be submitted at least 3 months prior to beginning of the requested sabbatical. (
  • Reliant's approval process for proposals generally takes up to
  one week).
  • 2 weeks

Post-Sabbatical reports should include

• Spiritual benefits gained from the sabbatical
• Personal benefits gained from the sabbatical
• Benefits to the local church or ministry (if applicable)
• Summary of how well you met your goals and objectives for the sabbatical
• Summary of how your sabbatical went from your spouse's perspective (if applicable)

Sabbatical expenses that generally are reimbursable

• Reasonable expenses for travel, meals, and lodging for the employee to participate in activities in which the intent is for training, mentoring, intense study, meditation, and reflection or similar purposes
• Meal per diem can be given for significant time away from the home. See Per Diem - U.S. for further details.
• Spousal and family travel, meals or lodging expenses must be deemed reasonable and necessary and are taxable if approved.
• Books, conferences, study courses (Reliant Education Reimbursement Program may apply)
• Reliant sabbatical approval is required before any expenses can be reimbursed

• Normal reimbursement deadlines still apply while on the sabbatical

• Please inquire with the Reimbursements Coordinator at reimbursements@reliant.org before making major purchases and plans to ensure the costs will be eligible for reimbursement.

Emergency "Sabbatical"/Leave

• This policy is not meant to address issues related to an emergency leave or a paid or unpaid leave of absence. These can mistakenly be treated or referred to as "sabbaticals." These requests will be handled and processed on a case-by-case basis by the Program Team you are under.

Reporting Abuse

• Any abuse or misuse of an approved sabbatical granted by Reliant should be reported directly to the Missionary Resources DirectorProgram Team lead. This could include a missionary an employee returning to work during the time or simply treating the sabbatical like an extended paid vacation.

Resources

Sabbatical Handholds

• If you're looking for more guidance and inspiration, please refer to our Sabbatical Handholds page on Solomon
• Clergy Renewal: The Alban Guide To Sabbatical Planning by Richard Bullock & Richard J. Bruesehoff
• Sabbatical Guide PDF courtesy of Pioneers