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Page History
Procedure Name: | Exiting Employment |
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Scope: | U.S.-based Career Employees |
Revision Date: | October 22, 2020 |
Last Review Date: | June 8, 2023 |
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If you are an overseas worker and/or are part of a program with a pre-determined exit date, please contact your liaison for Exit instructions and information:
If you are unsure what program team you are on, please see: What Program Team Am I On? |
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The Exit process can take 30-60 days.Start your exit conversation with your liaison early.
Short Notice Exits - Failure of Advance WarningBenefit and employment changes can take 30 days to process. When employment ends, so do insurance, benefits, and tax payments. Should you fail to provide an advance warning, Reliant may pay for benefits on your behalf without the possibility of a refund. If Reliant receives an exit notification later than the 1st of the month of the last day of employment, we may direct any credits we receive to the account called "where most needed." If a notification comes later than the last day of employment, Reliant is free to set the last day of employment according to Reliant's needs. Reliant will be free to adjust back pay and reimbursements related to any overpayment of salary. Switching to Associate Volunteer StatusIf you'd like to exit employment but stay on with Reliant as an Associate volunteer, reach out to your liaison. |
Steps for Exiting Employment
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Overview
When exiting employment with Reliant, whether the employee is voluntarily terminating his/her employment or Reliant is terminating the employment, several steps must be followed. For employees involved in the MTD process, additional steps must be taken.
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Steps for Exiting Employment
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1. Send written notification to hr@reliant.org
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Timeline: Preferably 30 days before planned exit but at least 14 days before |
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2. Send Exit Information Form to hr@reliant.org
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Timeline: Exiting employment can be a lengthy process. Please notify Reliant of your intent preferably 60 days before planned exit but at least 30 days before. |
Details: The process for exiting can take 30-60 days. It is important to notify Missionary Resources as soon as possible even if plans are tentative. Notifications after the 1st of the month when employment will end are considered late notifications.
Resource: Exit Information Form
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3. Obtain approval from Missionary Resources to send exit prayer letter to financial partners. Send to hr@reliant.org.
Timeline: Preferably 30 days before planned exit but at least 14 days before
Details: Employees who have developed a team of financial partners for Reliant must write an exit prayer letter for distribution to those partners. The exit prayer letter must explain the decision to leave Reliant employment and must be sent to Missionary Resources for approval at least 14 days or more before the resignation date. Questions about writing the exit prayer letter may be directed toward your supervisor or Missionary Resources. In event that termination is involuntary and the amount of time to the last day of employment is less than 14 days, then the employee must submit an exit prayer letter to Missionary Resources within the time limit set by Missionary Resources. After receiving approval, the exiting employee must send the letter to all ministry donors before the resignation date. Even if ministry donors are to be contacted by phone, an exit prayer letter must be sent to them. A copy must also be sent to Missionary Resources.
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4. Set up exit interview with Missionary Resources
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Details: The employee must call Missionary Resources and set up an exit interview. In the event that termination is involuntary, Missionary Resources will generally initiate an interview with the exiting employee. Exit interviews may be conducted via the phone or in person, depending upon the location of the employee. Interviews usually last 30 minutes.
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5. Discuss current back pay and outstanding reimbursements
Timeline: During exit interview
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6. Health Insurance: Contact hr@reliant.org if continuation of coverage is desired
Details: Employees who are covered by the Reliant group health plan may be eligible under certain conditions for continuation of certain health insurance benefits following termination of Reliant employment. Continuation of coverage generally allows certain qualified beneficiaries to continue temporary access to affordable health insurance in situations where they would otherwise lose their employer-provided coverage. For more information regarding continuation of coverage, please contact Missionary Resources.
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7. Automatic Deposit: Contact hr@reliant.org with bank account changes
Details: Employees who have an automatic deposit agreement must notify Reliant if their bank account changes or will change before they receive their final paycheck.
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8. Request MTD Fund Transfer
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Resources:
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9. Return relevant property, materials and information that belong to Reliant
Timeline: No later than the last day of employment
Details: All employees, upon leaving the employment of Reliant, must return relevant property, materials, and information that belong to Reliant. This includes originals and copies of all confidential, proprietary and/or trade secret information of Reliant, both business and technical, as well as all valuable physical property of Reliant, such as keys, manuals, hardware and software. In certain cases, employees who have been exposed to confidential information may be required to sign a non-disclosure agreement if they have not done so previously.
Important dates after employment
Event | When occurs |
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Your last day of regular benefits | Your last day of employment |
Your last regular paycheck for employment | 15th of the month following last day of employment |
Closing your MTD account to incoming gifts | 30th of the month following last regular paycheck |
Your last paycheck for back pay | 15th of second month following last day of employment |
Your last day for reimbursements | 30th of second month following last day of employment |
Failure of advance warning
- Missionary Resources works hard to help transitioning missionaries receive as much benefit as possible from funds raised. Many things stop when employment ceases, like medical and dental insurance, all benefits, tax payments, etc. Should a missionary fail to provide advance warning, the result could be that these benefits may be paid on the missionary's behalf unnecessarily. In some cases, MR can seek credit from insurance providers. Reliant can never seek credit for the overpayment of taxes. When a missionary's notification arrives to MR later than the 1st of the month of the last day of employment, MR may direct any credits we are able to receive to the account called "where most needed."
- If a notification comes later than the last day of employment, MR is free to set the last day of employment according to Reliant's needs. MR will be free to adjust back pay and reimbursements, related to any overpayment of salary.
- Benefit and employment changes can take 30 days to process.
Review of tasks to complete
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US Based Missionaries | Collegiate & GCC Missionaries | |||
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