For assistance, problems or questions, please email us.
Page History
| Procedure Name: | Exiting Employment |
|---|---|
| Scope: | U.S.-based Career Employees |
| Revision Date: | October 22, 2020 |
| Last Review Date: | June 8, 2023 |
| Note | |||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| specifically
| on-going
| |||||||||||||||
If you are an overseas worker and/or Based missionaries.Special conditions apply for missionaries who are part of a fixed-term program with a church or other ministry partnership (international or domestic). If you are a Fixed-term employee or International employee pre-determined exit date, please contact your liaison for Exiting Exit instructions and information.:
|
Overview
When exiting employment with Reliant, several steps must be followed, whether the missionary is voluntarily terminating his/her ministry or whether the ministry is ending for other reasons. For employees involved in the MTD process, additional steps must be taken.
| Table of Contents | ||||
|---|---|---|---|---|
|
If you are unsure what program team you are on, please see: What Program Team Am I On? |
| Info | ||
|---|---|---|
The Exit | ||
| Tip | ||
| ||
Get started early. The exiting process can take 30-60 days. |
Steps for Exiting Employment
| Warning | ||
|---|---|---|
| ||
This process was revised in October 2020. Please read below to review the current process, which now begins with the Exiting Missionary sending an email to their Reliant program team liaison. The liaisons contact info is provided below as a reference.
|
...
1. Email your Program Team Liaison.
| Note |
|---|
| Timeline: Exiting employment can be a lengthy process. Please notify Reliant of your intent preferably 60 days before planned exit but at least 30 days before. |
Start your exit conversation with your liaison early.
Short Notice Exits - Failure of Advance WarningBenefit and employment changes can take 30 days to process. When employment ends, so do insurance, benefits, and tax payments. Should you fail to provide an advance warning, Reliant may pay for benefits on your behalf without the possibility of a refund. If Reliant receives an exit notification later than the 1st of the month of the last day of employment, we may direct any credits we receive to the account called "where most needed." If a notification comes later than the last day of employment, Reliant is free to set the last day of employment according to Reliant's needs. Reliant will be free to adjust back pay and reimbursements related to any overpayment of salary. Switching to Associate Volunteer StatusIf you'd like to exit employment but stay on with Reliant as an Associate volunteer, reach out to your liaison. |
Steps for Exiting Employment
| UI Steps | ||
|---|---|---|
|
...
|
...
Please note: Notifications after the 1st of the month when employment will end are considered late notifications.
...
2. Phone Appointment With Liaison to Complete Exit Information Form
| Note |
|---|
Timeline: Preferably 30 days in advance of planned exit, at the latest due by the 16th of the month in which the exit is taking place. |
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
Involuntary exits: In event that termination is involuntary and the amount of time to the last day of employment is less than 14 days, then the employee must submit an exit prayer letter to your Reliant Liaison within the time limit set by Reliant. After receiving approval, the exiting employee must send the letter to all ministry donors before the resignation date. Even if ministry donors are to be contacted by phone, an exit prayer letter must be sent to them. A copy must also be sent to your Reliant Liaison.
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
|
...
| expanded | true |
|---|---|
| title | Reliant Missionary Exit Surveys |
...
|
...
|
...
5. Set up Exit Interview with Reliant - Program Team Leader
...
|
...
Details: Sign up for an Exit Interview
Collegiate and GCC Missionaries: Click on Mike Swann's Calendar to sign up for a time
...
|
...
|
...
|
...
|
...
|
...
6. Discuss current back pay and outstanding reimbursements
| Note |
|---|
| Timeline: During exit interview |
|
...
|
...
|
...
|
...
7. Health Insurance: Plan for your coverage to end
| Note |
|---|
Timeline: All coverage terminates on the exit date. |
Details:
...
|
...
|
...
|
...
|
...
|
...
8. Automatic Deposit: Contact payroll@reliant.org with bank account changes
Details: Employees who have an automatic deposit agreement must notify Reliant if their bank account changes or will change before they receive their final paycheck.
...
|
...
...
Timeline: Exiting MTD Transfer Requests must be received by the Employment Services Dept (payroll@reliant.org) no later than the 16th day in the month of exit.
...
|
...
|
...
|
...
...
|
...
|
...
|
...
|
...
|
...
...
|
...
|
...
|
...
|
|
...
|
...
|
...
| Note |
|---|
| Timeline: No later than the last day of employment |
|
...
|
...
|
...
12. Make decisions about the Rollover of any 401(k) funds
...
|
...
|
Important dates after employment
...
The month following last day of employment (on the 15th of that month)
** Hourly employees that fill out a time card for their hours worked may be paid for 2 paychecks after their last day of work, based on the time card payment schedule for the year
...
The month following last day of employment (on the last day of that month)
** Due to the potential of an exiting hourly time card employee receiving 2 pay checks for their final hours worked, the MTD account may remain open an additional month to accommodate the unique pay schedule for their hours worked
*** Fully-Funded "one-check donor" accounts may close on a different timetable.
...
The second month following last day of employment (on the 15th of that month)
**Hourly employees that fill out a time card for their hours worked may receive their last check for backpay in the third month after their exit, based on the time card payment schedule for the year to allow them the same benefit of an extra check as other exiting employees
...
Your last day for reimbursements
...
The second month following last day of employment (on the last business day of that month, as long as submitted by the appropriate deadline)
**Hourly employees that fill out a time card for their hours worked may receive their last reimbursements in the third month after their exit, based on the time card payment schedule for the year and other corresponding pay dates (above).
|
Failure of advance warning
- Employment Services works hard to help transitioning missionaries receive as much benefit as possible from funds raised. Many things stop when employment ceases, like medical and dental insurance, all benefits, tax payments, etc. Should a missionary fail to provide sufficient advance warning of their exit, the result could be that these benefits may be paid on the missionary's behalf unnecessarily. In some cases, Reliant can seek credit from insurance providers. Reliant can never seek credit for the overpayment of taxes. When a missionary's notification is submitted later than the 1st of the month of the last day of employment, Reliant may direct any credits we are able to receive to the account called "where most needed."
- If a notification comes later than the last day of employment, Reliant is free to set the last day of employment according to Reliant's needs. Reliant will be free to adjust back pay and reimbursements, related to any overpayment of salary.
- Benefit and employment changes can take 30 days to process.
...
Review of tasks to complete
- Email written notification to your Reliant Liaison (30 -60 days before planned exit)
- Complete the Exit Information Form while on the phone with your Reliant Liaison (14-30 days before planned exit). If applicable, a member of the Employment Services team will contact you regarding further actions or information needed.
- Draft exit prayer letter and submit to your Reliant Liaison for approval (14-30 days before planned exit)
- After approval, send exit prayer letter to ministry team (before planned exit)
- Set up an exit interview with your Reliant Program Team Leadership (at least 14 days before planned exit)
- If interested in continuing health insurance coverage, contact benefits@reliant.org
- If you have an automatic deposit agreement and will change your bank account before receiving your final paycheck, contact payroll@reliant.org
- If you have an account balance remaining, review Reliant's MTD Fund Transfer Policy and if interested, send completed MTD Transfer Request to payroll@reliant.org (no later than 20th day in the month of exit).
- Return relevant property, materials and information that belong to Reliant (by the day of exit)
- Remove Microsoft Office 365 software from your computer, if applicable
| US Based Missionaries | Collegiate & GCC Missionaries | |||
|---|---|---|---|---|
|
|
|
|
|
|
...
