Page History

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• Personal check written to GCM from parent with same last name as the participant (GCM will credit the check to the participant’s record, not the parent’s)
• Check from the participant’s church clearly stating whom payment is for.  If payment is for multiple people there must be a note included with the check that states each participant’s name and the amount to credit each participant.
  
  

Onsite collections

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Personal check guidelines for participant payments being collected onsite:

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• Never collect cash if at all possible.
• If participants have cash they should go purchase a money order (usually costs between $3-$5 at your local grocery store, convenience store or bank) for the exact amount needed and use that in place of cash.
• If cash must be collected from students (as sometimes is the special case of our remote summer programs that lack access to banks and stores) then the administrator will need to go buy a money order on behalf of the student(s) that could only give cash and it should be written to GCM for that total amount of cash collected from all the individuals.  A note must be attached to that money order detailing the names and amounts for each participant.  Please mark the memo line as “cash payments received”.  These payments will be entered as a cash payment in each of the participants’ records.
• All cash received must be submitted to the GCM Gift Processing Department using the guidelines written above. Do not deposit it into your petty cash. 
  
  

Over payments/ Unpaid fees

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