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Procedure Name:Exiting MTD Funds Transfer
Scope:All Staff
Revision Date:October 22, 2020
Last Review Date:June 8, 2023


Info

Any

Info

How remaining funds are handled is differently for ongoing missionaries employees and those that are part of a fixed term program. Please select your status below for the specific policies for your exitthe specific programs listed below. Please review the eligibility criteria to submit an Exiting MTD Transfer Request based on your status as outlined below.

Eligibility Information - Exiting MTD Transfers

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titleCollegiate/GCC Intern/Residency Programs

If the exiting employee is involved in Collegiate/GCC Program Team and is completing an internship or residency, excess funds will be distributed as follows:

  • If an employee is exiting a summer-long project Collegiate project, such as LT, and is listed as a Collegiate Intern, excess funds will be transferred to the Collegiate Church Network fund.
  • If an employee is exiting a residency or internship serving at a Collegiate or GCC church, the excess funds will be transferred to their church's residency or church fund within Reliant.
  • Residents are not eligible for the fund transfer process, as any remaining balance will be distributed as listed above.


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titleDomestic (US) Fixed Term Programs

Exiting MTD Transfers are generally NOT permitted for exiting employees in Domestic (US) Fixed Term Programs.

If the missionary exiting employee is involved in a one-year or fixed-term Reliant intern ministry program experience , where the church or ministry has a Reliant Ministry Project Fund and will have new missionary intern participants each year or each fixed-term, the full amount remaining in the intern missionary 's MTD fund will be transferred directly to the specific corresponding Reliant Ministry Project Fund, per the agreement Reliant has with the Church/Ministry Partner. 

If there is no specific corresponding Reliant Ministry Project Fund, then any leftover MTD funds will be transferred to the Reliant Staff Ministries Fund.


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titleFully Funded MissionariesInternational Fixed Term Programs

If a local church or ministry is the single donor to Reliant for the ministry of a missionary and the missionary is exiting Reliant employment, Reliant will generally transfer all remaining funds in the exiting MTD fund to another Reliant Missionary MTD/Dept. Fund(s) at the request of the leadership of the local church or ministry. This allows the local church or ministry to give additional donations to Reliant to keep the missionary fully funded without experiencing any shortfalls in paying salary, benefits or ministry expenses. It also keeps Reliant from having a negative balance in the missionary MTD account. If the local church or ministry does not request an internal transfer of the remaining funds into another Reliant Missionary MTD/Dept. Fund(s), Reliant will refund the remaining funds in the exiting MTD fund back to the local church/ministrythe exiting employee is involved in a one-year or fixed-term Reliant international intern ministry program experience, where the church or ministry has a Reliant Ministry Project Fund, the full amount remaining in the intern's MTD fund will normally be transferred directly to the specific corresponding Reliant Ministry Project Fund, per the agreement Reliant has with the Church/Ministry Partner. 

If there is no specific corresponding Reliant Ministry Project Fund, then any leftover MTD funds will be transferred to another closely associated employee's MTD fund or the Reliant Staff Ministries Fund. 

 A Reliant employee in one of these International programs may request an exiting MTD Transfer. To do so, consult with the International program team liaison  (email: international@reliant.org). MTD Transfer requests of this nature must be approved by the Reliant program team leadership and, in most cases, the associated Church/Ministry Partner.


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titleOngoing US and International Missionaries, Collegiate, & International Employees

When a Reliant missionary employee exits with a balance remaining in the MTD account they’re responsible for after all other expenses have been paid, the following policy will automatically apply toward the treatment of any remaining funds in the closed MTD account: The first $15,000 will be transferred to Reliant accounts and any funds over $15,000 will be transferred to the project fund most closely related to the missionary's ministry role. . The Exiting MTD Transfer policy is a different policy than the annual allowed MTD Transfer Request policy, and the one transfer per year rule does not apply to exiting transfers,

  1. The missionary employee may request specific accounts for transfer for the an Exiting MTD Transfer
    1. The first $13,000
    of that $15,000
    1. can be transferred to Reliant MTD and/or Project accounts based on the wishes of the employee
      1. A maximum of $5,000 can be transferred to other MTD accounts
      2. A maximum of $8,000 can be transferred to project accounts
    2. The next
    3. Transfers cannot exceed $5,000 for staff MTD account to MTD account transfers. 
    4. Transfers cannot exceed $8,000 for staff MTD account to a Project account transfers.
    5. The remaining $2,000 will be transferred to the Reliant Staff Ministries Fund
    If any amount of the first $15,000 is not designated in a transfer request, that amount will also be transferred to the Reliant Staff Ministry Fund.
    1. (SMF)
    2. Any remaining amount after the Exiting MTD Transfer and the $2,000 will be transferred to the project fund most closely related to the employee's ministry role. 
  2. If an Exiting MTD Transfer is not requested
    1. The first $2,000 will be transferred to the Reliant Staff Ministries Fund
    2. Any remaining amount after the $2,000 will be transferred to the project fund most closely related to the employee's ministry role. 
    3. If there is no project fund most closely related to the employee's ministry role, the remaining funds will be fully transferred to the Reliant Staff Ministries Fund

Example:

$16,000Remaining final balance in MTD account of College Church Ministry/Ken Jones
($5,000)Ken Jones' request for MTD fund transfer to another Reliant staff MTD account, approved by Reliant management
($8,000)Ken Jones' request for MTD fund transfer to Reliant project/church/ministry fund FD####, approved by Reliant management
($2,000)Transferred to the Reliant Staff Ministries Fund
$1,000

Total remaining amount transferred to the project fund most closely related to the

missionary

employee's role upon final closure of MTD account.


Note
titleDeadline for Transfer Requests

Transfer requests from exiting missionaries must be received Exiting employees must submit an Exiting MTD Transfer Request by the 16th day in the month of their exit. If a transfer request is not received by this deadline, an appeal may be submitted to payroll@reliant.org within 3 months of the missionaryemployee's exit for a late transfer request to be considered. Appeals that are submitted more than 3 months from the missionaryemployee's exit date will not be eligible for consideration. 

Fill out the Exiting MTD Fund Transfer request form below and email the completed form to payroll@reliant.org. 

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titleExiting

Missionary

Employee Transfer Request Form
urlhttps://docs.google.com/spreadsheets/d/1gsomM_bkdawCdwXwRE2Je97_8h7Kb1j7jP_lUjIzgQw/copy

Unique Situations:

Contributions to a Non-Profit Organization: 

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titleReliant Missionaries employees transferring into a 100% support based role with another 501(c)(3) ministry

It is Reliant's desire to be generous when the missionaryemployee's exit is to work in a position at another formal support-based deputized mission agency role (like Reliant). 

The Reliant missionary employee should contact payroll@reliant.orgyour Program Team Liaison by the 16th day of the month of exit to discuss the process of transferring employment to another ministry or church and the process of contributing requesting a contribution from Reliant of any remaining MTD fund balance to the new 501(c)(3) nonprofit ministry or church.  

Reliant will generally allow for the contribution of any remaining MTD missionary account funds to be contributed to the new ministry, mission agency, or church if the Reliant missionary employee is exiting and:

  1. Will be transferring their ministry employment to employed by another 501(c)(3) nonprofit ministry, mission agency, or church that is using a dedicated 100% support-based deputized fundraising model (like Reliant). 
  2. The exiting Reliant missionary employee will be responsible to raise for raising 100% ministry support for their new role.
  3. Anticipates that there will be an MTD account balance remaining upon their exit from Reliant
  4. The ministry, mission agency, or church  provides provides adequate substantiation that they are a 501(c)(3) nonprofit. 
  5. The employee must be eligible to request an Exiting MTD Transfer  - see criteria above based on the employee's status. 

Please contact your Program team Liaison with to help with this process. 


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titleReliant Missionaries employees transferring into a partially support-based role at another 501(c)(3) ministry

It is Reliant's desire to be generous when the missionaryemployee's exit is to a formal support-based deputized mission agency role (like Reliant). However, if the employee is not transferring to a fully support-based position, then the first $15,000 of the exiting MTD account balance must be distributed to other accounts within Reliant. The employee must also be eligible to request an Exiting MTD Transfer  (see criteria above based on the employee's status to request a transfer of funds to another 501(c) 3 organization. 

Please see the parameters below for transferring funds to other MTD and project funds within Reliant.  

The Reliant employee should contactProgram Team Liaison  The Reliant missionary should contact payroll@reliant.org by the 16th day of the month of exit to discuss the process of transferring employment to another ministry or church and the process of contributing any remaining MTD fund balance to the new 501(c)(3) nonprofit ministry or church.  

  1.  The missionary The employee may request an internal transfer amount per the above policy up to $13,000.
  2. If any amount of the first $15,000 is not designated in a transfer request, that amount will be transferred to the Reliant Staff Ministry Fund,
  3. Exiting MTD Transfer
    1. The first $13,000 can be transferred to Reliant MTD and/or Project accounts based on the wishes of the employee
      1. A maximum of $5,000 can be transferred to other MTD accounts
      2. A maximum of $8,000 can be transferred to project accounts
    2. The next $2,000 will be transferred to the Reliant Staff Ministries Fund (SMF)
    3. Any remaining amount after the Exiting MTD Transfer and the $2,000 will be transferred to the project fund most closely related to the employee's ministry role. 
  4. If an Exiting MTD Transfer is not requested
    1. The first $2,000 will be transferred to the Reliant Staff Ministries Fund
    2. Any remaining amount after the $2,000 will be transferred to the project fund most closely related to the employee's ministry role. 
    3. If there is no project fund most closely related to the employee's ministry role, the remaining funds will be fully transferred to the Reliant Staff Ministries Fund.
  5. After the above transfer process  After the above process of transfers is followed, Reliant will generally contributed contribute the remaining funds to the missionaryemployee's new ministry, mission agency, or church.   

Example for when the receiving 501(c)(3) does NOT use a dedicated 100% support-based deputized fundraising model:

$18,000Remaining final balance in the MTD account of College Church Ministry/Sue Smith
($5,000)Sue Smith's request for MTD funds transferred to another Reliant Staff MTD Account, approved by Reliant management.
($8,000)Sue Smith's request for MTD funds transferred to a Reliant Church/Project Fund FD####, approved by Reliant management.
($2,000)Transferred to the Reliant Staff Ministries Fund.
$3,000 Excess contributed to outside ministry, mission agency, or church.






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titleChurch Funded (Single-Donor) Employees

If a local church or ministry is the single donor to Reliant for the ministry of an employee and the employee is exiting Reliant employment, Reliant will generally transfer all remaining funds in the exiting MTD fund to another Reliant MTD/Dept. Fund(s) at the request of the leadership of the local church or ministry. This allows the local church or ministry to give additional donations to Reliant to keep the employee's role well-funded, without experiencing any shortfalls in paying salary, benefits, or ministry expenses. It also keeps Reliant from having a negative balance in the MTD account. If the local church or ministry does not request an internal transfer of the remaining funds into another Reliant MTD/Dept. Fund(s), Reliant will donate the remaining funds in the exiting employee's MTD fund back to the local church/ministry.

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titleExiting Employee Transfer Request Form
urlhttps://docs.google.com/spreadsheets/d/1gsomM_bkdawCdwXwRE2Je97_8h7Kb1j7jP_lUjIzgQw/copy