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Hourly Time Cards
Reliant employees working
Reliant has two types of time cards, which are required depending on a missionary's status.
1. Monthly Time Card
Who must submit: Part-Time Reliant missionaries who work, on average, fewer than 20 hours /week (see Missionary Classifications) are required to turn in the monthly time card.
How often submitted: Monthly (see due dates below)
How to submit: See instructions below
per week must report their hours worked to Reliant. This is done each month based on the process below and the deadlines established each year. These can be found on your time card as well as listed below.
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Reliant employees who work |
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Reliant missionaries who are working Full-Time, PT-30, PT-25, or PT-20 (see Missionary Classificationssee Field Staff Statuses) are not responsible to report for reporting back to the Reliant office how their time is spent in accomplishing job responsibilities. However, your local church or ministry may require some form of regular feedback for how you are using your hours and accomplishing your roles. Reliant employees are responsible to follow any guidelines set by the for following any local church or ministry guidelines for accountability in roles or hours. |
Time Card Deadlines for 2024
| Time Card Deadlines for 2024 | ||
| End of time period | Submission Deadline | Pay Date |
| 1/31/2024 | 2/1/2024 | 2/15/2024 |
| 2/28/2024 | 3/1/2024 | 3/15/2024 |
| 3/31/2024 | 4/1/2024 | 4/15/2024 |
| 4/30/2024 | 5/1/2024 | 5/15/2024 |
| 5/31/2024 | 6/1/2024 | 6/14/2024 |
| 6/30/2024 | 7/1/2024 | 7/15/2024 |
| 7/31/2024 | 8/1/2024 | 8/15/2024 |
| 8/31/2024 | 9/1/2024 | 9/13/2024 |
| 9/30/2024 | 10/1/2024 | 10/15/2024 |
| 10/31/2024 | ||
2. MTD Time Card
Who must submit: Missionaries in Initial or Accruing MTD (see MTD Statuses) are required to fill out the MTD Time Card found on Staffnet. This is an important time card for your coach, as it will help him or her track your progress and success throughout initial support raising. It is also used by the Reliant office to track both your progress and the progress of Reliant missionaries as a whole.
How often submitted: Weekly
How to submit: MTD Time Card on Staffnet
Submitting a Monthly Time Card
You will email a copy of the PDF you create on Google to timecards@reliant.org (by the deadline listed below) and email and copy to your supervisor, asking them to forward the attached PDF using their @reliant.org email address to timecards@reliant.org, along with "I approve this timecard." If your supervisor is not employed by Reliant, they may type their electronic signature (name, phone number, email address, and date) in the body of the email they are emailing to timecards@reliant.org.
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Time Card Deadlines for 2016
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2/26/16
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5/27/16
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| 11/1/2024 | 11/15/2024 | |
| 11/30/2024 | 12/1/2024 | 12/13/2024 |
| 12/31/2024 | 1/2/2025 | 1/15/2025 |
Submitting an Hourly Time Card
Instructions for the first time you are opening the Hourly Time Card file
- Log into your Reliant Google Account on this browser. You can do this at mail.reliant.org or drive.reliant.org.
- Open the file titled: Last name, First Name (Your Name) (Current Year) Time Card shared with you by timecards@reliant.org.
- To make the file easier to find, you can bookmark the sheet to your browser or add it to your Google Drive by selecting "File" from the top menu bar then " Add to My Drive."
- Proceed to the instructions below
Instructions for submitting your time card for approval every month
- Enter your hours for the weeks covered by the month's time card tab.
- In the Missionary Approval blank, type your full name.
- Right-click the Missionary Approval cell and select "insert comment," then type: "+timecards@reliant.org I am submitting this time card" and select the blue Comment button to submit your comment. Click the comment box again, and in the Reply box, type "+firstname.lastname@reliant.org (substituting your supervisor's email). Please approve this time card" and click the blue Reply button to submit your reply.
- Your supervisor will then need to follow the instructions within the form (see Supervisor Approval) to type their name in the Supervisor Approval Box and to add a comment stating, "I approve this time card for (missionary name)."
No Time Card Submitted
If a missionary does not submit their time card within the deadlines, that time card will be locked and those hours must be reported on an exception time card. Reliant hourly employees are responsible for reporting their hours to Reliant within the Time Card Deadlines listed above. If an employee fails to submit three time cards within a year, Reliant will work with local leadership to discuss a corrective action plan. In extreme cases, Reliant may exit an hourly employee to Associate staff if non-compliance with the time card submission process and deadlines has been a recurring problem without acceptable corrective action taken on the part of the employee. In cases in which the local supervisor cannot resolve the situation effectively, additional regional leadership may be made aware of the situation to assist Reliant with a resolution.
Exception Time Card Process
For more information and links to the Exception time cards, see Exception Time Cards.
Order of Pay Restrictions
Reliant hourly employees must have submitted a time card by the deadline to be eligible to receive payments for expenses after salary in the Order of Pay the next month. This rule applies to both employees in the scenario of a dually employed couple. No back pay or cabinet expenses will be paid if a time card was not submitted or if a time card was submitted late.
For example, if the time card with November hours was due by November 24, but the time card was locked, a November Exception Request was submitted November 28, it is considered late, and the hours contained on the exception time card will not be paid until January. In this scenario, the employed missionary (and spouse if both spouses are employed) will not be eligible to receive back pay in December (this same rule applies to the payment of reimbursements).
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