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Procedure Name:Newly Married Checklist
Scope:All Staff
Revision Date:August 31, 2021
Last Review Date:June 8, 2023

Marriage Notification Form


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Info

Please complete this form as soon as you are able after your wedding. Once

submitted, please proceed to the additional tasks below and complete all applicable updates for your employment, benefits, and donors.


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titleClick here to view the form 


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<iframe src="https://docs.google.com/forms/d/1sjFveFLQYoIJ6B468Q0shAwFug9SAwwQ4ppyqF1QLaU/viewform?embedded=true" width="600" height="600" frameborder="0" marginheight="0" marginwidth="0">Loading…</iframe>


Note
  • If you do not see the form above, make sure you are logged in to your reliant.org Google Account on this browser. You may do this at mail.reliant.org or drive.reliant.org. Refresh this page after you sign in.
  • If you would like to use the form here inside Solomon, click on the form above and use the scroll bar within the page to navigate down to more questions.
  • If you are on a mobile device or using Internet Explorer and have trouble reading the form, you may use this alternate link.
  • If you still have trouble, contact your liaison.


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Note
titlePlease work through the listed tasks simultaneously

Some of the tasks in this list may take a while to complete. Please continue to proceed through the checklist while you are working on the various tasks listed , to ensure the full process is completed in a timely mannerpromptly


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titleUpdate your emergency contact and/or release your personal information

Details: Completing a Release of Personal Information grants Reliant permission to release certain information to your spouse if you wish. You can also choose to designate your spouse as your emergency contact. 

Resource: Release of Personal Information


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titleFill out new insurance formsDetermine spouse insurance coverages

Medical

Details: You  If you are covered by Reliant-offered medical insurance, you must fill out a medical insurance form whether you are adding if your spouse will or will not be added to your coverage or waiving coverage for your spouse. Submit the completed form to benefits@reliant.org. You plan. You may also want to look at your HSA Contribution amount. You can update this amount by completing a new Cafeteria Form.

Timeline: You have Changes can be made up to 60 days from the date of your marriage for domestic medical insurance with GuideStone or 30 days for the International medical plan with Aetna to make any changes to your medical insurance. Coverage starts retroactive retroactively to the date of your marriage. Changes must be submitted to Reliant 3 business days before those deadlines to allow time for Reliant to process your changes.

Domestic Medical Plan Resources:

International Medical Plan Resources:

Dental

Details: You can choose to add your spouse to your dental coverage.

Timeline: You have 30 days from the date of your marriage for domestic Dental insurance with RSLI or for the International medical plan with Aetna to add your spouse. Dental insurance for internationals is bundled along with their medical coverages listed above. Changes must be submitted to Reliant 3 business days before those deadlines to allow time for Reliant to process your changes.

Domestic Dental Plan Resources:

Vision

Details: You can choose to add your spouse to your vision coverage. To elect this coverage, please submit an updated Cafeteria Form.

Timeline: You have 31 days from the date of your marriage to add your spouse for domestic vision insurance. Vision insurance for internationals is bundled along with their medical coverages listed above. Changes must be submitted to Reliant 3 business days before those deadlines to allow time for Reliant to process your changes.

Domestic Resources:

Life Insurance

Details:  You can change your voluntary life insurance coverage for yourself or your new spouse. You can also update the beneficiary for both your all Life insurance coverage. Changes must be made within 30 days of the marriage or during Open Enrollment. Changes must be submitted to Reliant 3 business days before those deadlines to allow time for Reliant to process your changes.

Resources:


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titleComplete a new support goal if you changed insurance coverage

Details: You'll need to change your support goal to correctly raise toward the increased coverage level.

Resource:


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titleNotify Reliant of any address change

Details: Fill out this form out to let us know if you have moved.

Resources:

Address and Phone Number Change 


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titleSubmit new Social Security card to Reliant

To change your legal name on file with Reliant for Payroll and Tax purposes, please submit the New Social Security Card Form linked here with a picture of your new Social Security Card that shows your new last name. This form utilizes DocuSign which is a secured platform. Once you submit your new Social Security Card, Reliant can update your name in its systems. For questions, please email payroll@reliant.org


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titleComplete a new Direct Deposit form for any banking information changes

Details: If you are combining to your spouse's bank account or starting a new one, please let us know where we should deposit your paycheck.

Resource:

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titleComplete new federal W-4 and state W-4 forms

Details: Submit completed forms to payroll@reliant.org.

Resources:


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titleChange the beneficiary for your 401(k) plan and your address, if applicablebeneficiaries for Reliant provided benefits, if desired

Details: Some benefits can be paid out to a beneficiary. You can update that beneficiary at any point.

Resource: 

Details: You can make the change online at www.principal.com. Feel free to sign up for the online quarterly saving report and go paperless! 

Resource: 


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titleUpdate Donors and Donor Information
  • Notify your donors of your marriage in a prayer letter
  • If your spouse is a donor to the account you are responsible for, email gift.services@reliant.org to cancel that recurring gift.

If you are merging funds, also complete the steps below.

  • If a donor is giving to both accounts you are individually responsible for, ask the donor how they would like to update their giving and notify gift.services@reliant.org of the change.
  • Notify your donors that you will be sharing a Reliant account, and gifts will be automatically transferred to the new account number. 

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