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Procedure Name:Employee Annual Reviews
Scope:College & US Employees
Revision Date:February 9, 2026
Last Review Date:February 9, 2026


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Annual Reviews and New Salaries 

Supervisors & workers, we are so thankful to be partnered in ministry with you. We are excited for the Kingdom work you and your ministry are doing.

Once appreciate the ministry of supervision you provide our missionaries! Once a year, Reliant Missionaries employees and Supervisors supervisors evaluate their jobs and review their performances. After evaluations are completed, the Reliant program team leads work together with Supervisors and/or the church or ministry's compensation teams to set updated salaries for the coming year.


Note

This year, we are introducing a new, updated review. Here As a reminder, here are a few distinctions to this new process.our newer Annual Review process:

  • This document will be a shared resource between the Missionary Employee and their Supervisor.
  • The Missionary Employee will complete their portion and then share this resource with their Supervisor to fill out their section.
    • For Collegiate the College Program Team only: Pastors, pastor spouses, and local church board members - you will share this with both your Supervisor supervisor and your church personnel committee.
    • Or, if your local church's personnel committee has set up a different system, use the system they have created.
  • Once completed, the Supervisor (or Personnel Committee) will share this Google Sheet with their program team at either collegiate.program@reliant.org or us@reliant.org.write their name(s) at the bottom of the document and add a comment that says. "Completed."

Upcoming dates to keep in mind

  • Due October 7April 4: Missionary Employee completes the Missionary Employee Input section of the Annual Review and shares it with their Supervisor.

    • For Collegiate the College Program Team only: Pastors, pastor spouses, and board members will share this with their church personnel committee and their Supervisorsupervisor.
  • Due October 31April 30: Supervisors complete the Annual Review and share it with their Program Team at either collegiate.program@reliant.org or us@reliant.org.
  • May 1 - June 5November 1 - December 2: Compensation review conversations between Program between Program Team Leader and local and local compensation decision-makers.
    • Reliant will send out a follow-up email to church leadership once all your evaluations are completed to schedule this time.
  • December 15: Compensation notices go out to missionaries.
  • June 16: Employee compensation updated, and employee notified by email.
  • July 16: Deadline for employees January 16: Deadline for missionaries to accept new salaries for August paycheck.


What to do next?

  • Both Missionaries and Supervisors can review this entire page so that they are ready to complete the Annual Review when it is sent to them.
  • Go to Annual Review Tutorials and view the applicable video for your role and Program Team.
  • MissionariesField Staff, watch your Reliant email inbox for an email from learn@reliant.org with a link to the Annual Review that will come around Tuesday, September 20th..
    • When you have finished your portion, share the document with your supervisor or personnel committee
  • Supervisors, the Missionary will notify employee will share the document with you when he or she completes the Missionary Employee Input portion of the Annual Review, so watch your inbox for that notification.
    • Then, you will fill out the Supervisor Input section. 

Fall 2022 Updates

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Annual Review

Some significant changes are coming to the Performance Evaluation, now called "Annual Review." The most notable difference is that the Missionary now has a central role in the Annual Review. They will initially complete a Missionary Input tab, which allows them to do a self-assessment on their performance of MTD, Ministry Duties, Ministry Skills, and Character. They will also share their accomplishments over the past year and goals for the following year.

The new Annual Review can be tailored to the job role. Like the previous version, the Missionary will add five to seven of their most significant ministry duties to the Review. However, then they can now select five ministry skills from a list (or add skills, not on the list) that are most necessary for their role and complete a self-assessment on those skills.

The rating scales have also been changed on the new Annual Review to more simplified language. 

After the Missionary completes their portion, they will share it with their Supervisors and/or other leaders who will complete the Annual Review. The Supervisor should review the Missionary Input tab and then fill out the Supervisor Input tab. The Missionary will be able to see what the Supervisor entered in the Annual Review.

Annual Review Instructions

...

  • See below for additional instructions.

Annual Review Instructions

UI Expand
titleStep-by-step Instructions for MissionaryEmployee
Missionary
Employee
  1. Find your most current Job Description. You will be referring refer to it as you complete the Missionary Employee Input portion of the Annual Review.
    1. If you cannot find your job description , or if you do not believe you have an updated one, be prepared to give your best estimation of your primary roles during your Reviewreview. Then, work together with your local leadership to submit a new Job Description.
  2. In your Reliant email inbox, find the email from learn@reliant.org with with the link to the Annual Review Course on LEARN. Once you log in to LEARN, go to the Annual Review Course to access the Annual Review Google SheetIf you can't find the Annual Review email, please email your Program Team.
  3. Click on the Annual Review Link and to make a copy of the Google Sheet. You must be logged into your Reliant Google account before doing so.
  4. Rename the Google Sheet to "2022 Fall 2026 Spring Annual Review (Last nameName, First Name)".
  5. Review the Missionary Employee Input tab. You will need to complete all of the boxes highlighted in greenblue. Once you complete the field, it will no longer be green.

Ministry Team Development Section

  • If needed, access your giving information here (staffnet.reliant.org).
  • Notice that the rating boxes have small arrows to the right. Click on an arrow to select an option in the dropdown.

Ministry Duties Section

  • Refer to your current job description and enter 5 to 7 of your most significant ministry duties in the column labeled "Ministry Job Description."
    • If you do not have a current job description or do not know where to find it, select some of your most significant duties, and you can work with your pastor during or after review season to update your job description.
  • Use the dropdown arrows in the boxes in the Self-Assessment column to choose the rating that best describes your performance over the last year. 

Ministry Skills Section

  • If needed, you can review the Ministry Skills tab to see the list of skills and their definitions.
  • In the section, you can use the dropdown arrow to select skills that are most necessary for your role. Once you choose a skill from the list, the definition will automatically populate below.
    • If you'd like to add a skill that isn't on the list, you can select "Other" from the dropdown and then type the name of the skill and a short definition in the box below.
  • After choosing a skill, use the dropdown arrows in the Self-Assessment column to select a rating. Then provide a short explanation for your self-assessment.

Character Section

  • Use the dropdown arrows in the boxes in the Self-Assessment column to choose the rating that best describes each area of your character development.

Accomplishments Section

  • Write down some of the accomplishments you and your team had over the last year.

Look Forward Section

  • Answer the questions about goals you have for the upcoming year.

Missionary Job Description

After looking at your job description, select from the dropdown the appropriate statement. You can add comments in the box to the right
  1. blue.

When complete, use the Share button in the upper right-hand corner and share the document with your Supervisor and any other person who will be completing your Annual Review. (E.g., a Church Personnel Committee)

Missionary Staff Level Updates

The titles and descriptions for Missionary Staff Levels have been updated for 2022. The new levels align closely with the previous levels, but the descriptions focus more on the responsibilities and experience required for the role. The transition to the new staff levels will occur over the next several months.

Missionary Staff Level Transition

The staff level for U.S.-based, career missionaries will automatically convert from the current levels to the new level names:

The salary ranges will also transfer over. (E.g., Missionary Staff 2 range will be the same as the Level 2 range for 2022.)

UI Expand
titleStep-by-step Instructions for Supervisor
Supervisor
Tip

After completing the Supervisor section of the Annual Review, it is strongly recommended that you meet with the Missionary Employee and go over review your assessment and feedback with them.

The Missionary should Employee will share the Annual Review Google Sheet with you to begin the process, so please watch your inbox for that notification email.

  1. Once you access the Google Sheet, first review the Missionary Employee Input tab to see how the Missionary Employee completed their self-assessment and their comments.
  2. Go to the Supervisor Input tab. You will need to complete all of the boxes highlighted in yellow. Once you complete the field, it will no longer be yellow.

Ministry Team Development Section

  • If needed, access the Missionary's giving information here (Coachnet.reliant.org).
  • After checking what the Missionary wrote on the Missionary Input tab for this section, provide any feedback regarding their MTD Duties.

Ministry Duties Section

  • The Ministry Duties will automatically populate after the Missionary completes this section on the Missionary Input tab.
    • NOTE: If the duties that the Missionary listed for themselves do not line up with your assessment of their duties, this could be a good conversation piece and opportunity to update their job description.
  • Use the dropdown arrows in the boxes in the Assessment column to choose the rating that best describes their performance over the last year.
    • Notice that the rating boxes have small arrows to the right. Click on an arrow to select an option in the dropdown. 
  • Make sure you add your comments.

Ministry Skills Section

  • The Ministry Skills and definitions will automatically populate after the Missionary completes this section on the Missionary Input tab.
  • Use the dropdown arrows in the Assessment column to select a rating. Then provide a short explanation for your assessment.

Character Section

  • Review what the Missionary wrote on the Missionary Input tab and provide comments or feedback.

Accomplishments Section

  • Review what the Missionary wrote on the Missionary Input tab in this section. You can provide additional comments about what they wrote as an accomplishment or add other achievements you observed over the last year. 

Look Forward Section

  • Review what the Missionary wrote on the Missionary Input tab in this section, and provide input on the goals they set and other goals you have for them.

Missionary Job Description

  • This section will automatically populate with what the Missionary wrote on their input tab. Please discuss any changes to the job description with the Missionary.
  • If changes need to be made to the Missionary's Staff Level, please check the box in this section. You can also go to the linked Solomon page for instructions on starting the process with Central on changing Staff Levels.

When complete, submit Annual Review by clicking on the "Share" button in the upper right-hand corner of the screen and entering either us@reliant.org for the U.S. Churches and Ministries Program or collegiate.program@reliant.org for the Collegiate Program Team.

Don't know which Program Team to share it with? Go to What Program Team Am I On?

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MultiExcerptNameMissionary Staff Level Transition
Previous Level NameNew Level Name
Missionary Staff 1Level 1
Missionary Staff 2Level 2
Missionary Staff 3Level 3
Pastor 1 / Minister / Field Manager / Church PlanterLevel 4
Pastor 2 / Minister / Field ManagerLevel 5
Pastor 3 / Minister / Field Manager / DirectorLevel 6

Supervisors, as part of the Annual Review, you will be asked if you would like to update the Staff Level for the Missionary. Please make sure that you take some time to review the new Missionary Staff Levels and follow the instructions on the Annual Review for notifying Reliant that you'd like to make a change. Please reach out to your Program Team (What Program Team Am I On?) if you have any questions. 

Job Description Template

When complete, submit the Annual Review by typing your name at the bottom of the document and adding a comment that says Completed.


Job Description Template

If you or the person you supervise does not have an updated Job Description that has been shared with Reliant, please go to Job Descriptions to create and submit a new one. In addition, Reliant will be transitioning to a new process to maintain Job Descriptions for all Missionaries and Associates. You can find more details about the transition here (Missionary Job Descriptions). While it is not mandatory to update your Job Description during the Annual Review season, it may make sense to do it now as you will be asked to refer to your Job Description as part of the Missionary Employee Input stage of the Annual Review.

Questions?

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PageWithExcerptFMHOME:Collegiate College Program Team Missionary Contact

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PageWithExcerptFMHOME:U.S. missionaries contactUS Program Team contact