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Procedure Name:Employee Annual Reviews
Scope:College & US Employees
Revision Date:Oct 1, 2025
Last Review Date:Oct 1, 2025

Annual Reviews and New Salaries 

Supervisors & workers, we are so thankful to be partnered in ministry with you. We are excited for the Kingdom work you and your ministry are doing.

Once a year, Reliant employees and supervisors evaluate their jobs and review their performances. After evaluations are completed, the Reliant program team leads work together with Supervisors and/or the church or ministry's compensation teams to set updated salaries for the coming year.

As a reminder, here are a few distinctions to our newer Annual Review process:

  • This document will be a shared resource between the Employee and their Supervisor.
  • The Employee will complete their portion and then share this resource with their Supervisor to fill out their section.
    • For the College Program Team only: Pastors, pastor spouses, and local church board members - you will share this with your supervisor and your church personnel committee.
    • Or, if your local church's personnel committee has set up a different system, use the system they have created.
  • Once completed, the Supervisor (or Personnel Committee) will write their name(s) at the bottom of the document and add a comment that says. "Completed."

Upcoming dates to keep in mind

  • October 22: Employee completes the Employee Input section of the Annual Review and shares it with their Supervisor.

    • For the College Program Team only: Pastors, pastor spouses, and board members will share this with their church personnel committee and supervisor. Or, if your local church's personnel committee has set up a different system, use the system they have created.
  • November 12: Supervisors complete the Annual Review.
  • November 12 - December 10: Compensation review conversations between Program Team Leader and local compensation decision-makers.
    • Reliant will send a follow-up email to church leadership once all your evaluations are completed to schedule this time.
  • December 16: Deadline for employees to accept new salaries for January paycheck.

What to do next?

  • Field Staff, watch your Reliant email inbox for an email with a link to the Annual Review.
    • When you have finished your portion, share the document with your supervisor or personnel committee
  • Supervisors, the employee will share the document with you when he or she completes the Employee Input portion of the Annual Review, so watch your inbox for that notification.
    • Then, you will fill out the Supervisor Input section. 
  • See below for additional instructions.

Annual Review Instructions

Step-by-step Instructions for Employee
Employee
  1. Find your most current Job Description. You will refer to it as you complete the Employee Input portion of the Annual Review.
    1. If you cannot find your job description or do not believe you have an updated one, be prepared to give your best estimation of your primary roles during your review. Then, work together with your local leadership to submit a new Job Description.
  2. In your Reliant email inbox, find the email with the link to the Annual Review. If you can't find the Annual Review email, please email your Program Team.
  3. Click on the Annual Review Link to make a copy of the Google Sheet. You must be logged into your Reliant Google account before doing so.
  4. Rename the Google Sheet to "2025 Fall Annual Review (Last Name, First Name)".
  5. Review the Employee Input tab. You will need to complete all of the boxes highlighted in blue. Once you complete the field, it will no longer be blue.

When complete, use the Share button in the upper right-hand corner and share the document with your Supervisor and any other person completing your Annual Review. (E.g., a Church Personnel Committee)

Step-by-step Instructions for Supervisor
Supervisor

After completing the Supervisor section of the Annual Review, it is strongly recommended that you meet with the Employee and review your assessment and feedback with them.

The Employee will share the Annual Review Google Sheet with you to begin the process, so please watch your inbox for that notification email.

  1. Once you access the Google Sheet, review the Employee Input tab to see how the Employee completed their self-assessment and comments.
  2. Go to the Supervisor Input tab. You will need to complete all of the boxes highlighted in yellow. Once you complete the field, it will no longer be yellow.

When complete, submit the Annual Review by typing your name at the bottom of the document and adding a comment that says Completed.


Job Description Template

If you or the person you supervise does not have an updated Job Description that has been shared with Reliant, please go to Job Descriptions to create and submit a new one. While it is not mandatory to update your Job Description during the Annual Review season, it may make sense to do it now as you will be asked to refer to your Job Description as part of the Employee Input stage of the Annual Review.

Questions?

 Kathy Zellinger

Email: kathy.zellinger@reliant.org

Phone: 407-502-0995

Title: College Program Liaison

Department: College Program Team

 Becca Isaak

Email: becca.isaak@reliant.org

Phone: 407-743-0076

Title: US Liaison

Department: U.S. Churches & Ministries Team

 

24 Comments

  1. Mike Swann

    Unknown User (ed.courtney@reliant.org), can you review this for editing. Can you also move it in to Missionary Policies for now.

    Thanks, MIke 

  2. Unknown User (ed.courtney@reliant.org)

    Mike Swann I edited this, but we should probably wait to put it in Missionary Policies until the new form is ready to link to. I'll make a note to update this page once the new form is completed and approved.

  3. Mike Swann

    Great. Thanks Ed!

  4. Mike Swann

    Unknown User (ed.courtney@reliant.org), how's this Google Sheet coming along?

  5. Unknown User (ed.courtney@reliant.org)

    I set it up on a Solomon page but haven't gotten any feedback on it.

    Performance Evaluation

     

  6. Unknown User (ed.courtney@reliant.org)

    Mike Swann Tonya Bartels This page is now published in the field manual. Just let me know if you see anything to change.

  7. Mike Swann

    Tonya Bartels, this should be updated for Spring 2017

  8. user-1a794

    Mike Swann - where can i find the dates for spring 2017? 

  9. Mike Swann

    Hmm... Not sure. Here are this year's dates though (Just put in the deadlines, but you may need to change some of the verbiage

    • Now-Nov. 1: Complete the evaluation of your Reliant Missionaries and share with Cori.CrawfordVanOss@reliant.org. 

      • Nov. 15 Grace Dedlines
    • Nov 1 (Nov. 15th is grace deadline): Deadline for Reliant to receive your evaluation.
    • November: The Compensation decision makers from your church will get an email to schedule a time with Mike Swann
    • December 15: Compensation Notices go out to missionaries.
    • January 15: Deadline for missionaries to accept new salaries

  10. Mike Swann

    Spring Dates are above I think

  11. user-1a794

    subject line for initial emails: 

    It's Time for Fall Evaluations and New Salaries

     

  12. Unknown User (ed.courtney@reliant.org)

    user-1a794 Mike Swann user-a88de For the MTD question (we now ask two questions instead of one), for scoring purposes, I had the two questions averaged together so that it didn't throw off our total scoring system that we're using. I can change that if you'd like.

  13. Mike Swann

    agustina.karpiuk@reliant.org, yes, the board has approved 3%for next year (2018)

  14. Mike Swann

    CJ Whiteand user-af632. We don't actually use this email, but I did start with some initial dates for annual reviews here. I'll work more on this tomorrow.

  15. Mike Swann

    CJ White, user-ca312, Kathy Zellinger, and user-af632, can you take a look at this.

    Caleb Hayworth - FYI

  16. user-98d24

    Unable to render {include} The included page could not be found.
    What is this "unable to render..." section? Mike Swann Kathy Zellinger

  17. Sarah Swann

    user-98d24 it was probably b/c Mike Swann changed the name of page of the excerpt for KZ and he'll need to re-excerpt it.

  18. Mike Swann

    I just updated it so it is ready for user-af632to approve

  19. user-ca312

    Caleb Hayworth- so the top section says spring evaluations and not fall. do you want me to update that?

    1. Caleb Hayworth

      user-ca312 good catch - yes please!

  20. user-ca312

    Sarah Swann- not sure if you are the reviewer for this page, since you created it. I noticed that this page said Spring vs Fall Evaluation, so I updated it. Can you please publish it? Thank you.

  21. Sarah Swann

    user-ca312 once you hit reviewed (which is looks like you did)  it will automatically send an email who will go to the space designer who will then publish it. (smile) 

  22. user-a4ad0

    Mike Swann & CJ White - I updated this page with all the changes. Let me know what you think. I can also put the content that is under the horizontal line on another page. But I thought it might be helpful to be found with one click (rather than going to a bunch of pages).

  23. Kristina Lilly

    (Missionary Job Description Process)
    Caleb Hayworth this is the new link for this page: Job Descriptions