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Page History
Note title This Exit process is
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for ongoing U.S.
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-based missionaries.
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If you are an overseas worker and/or are part of a
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program with a
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pre-determined exit date, please contact your liaison for Exit instructions and information
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:
Fixed Term
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interns
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, residents
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, and fellows: Carly Erskine
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, carly.erskine@reliant.org (407) 901-0862
Collegiate/GCC Intern or residents
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: Kathy Zellinger
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, kathy.zellinger@reliant.org (407) 502-0995
International
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Kristine Hildebrand
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, international@reliant.org (407) 743-1565
Overview
When exiting employment with Reliant, several steps must be followed, whether the missionary is voluntarily terminating his/her ministry or whether the ministry is ending for other reasons. For employees involved in the MTD process, additional steps must be taken.
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| title | Tips for Exiting Employment |
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If you are unsure what program team you are on, please see: What Program Team Am I On?
Info The Exit process can take 30-60 days.
Steps for Exiting Employment
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This process was revised in October 2020. Please read below to review the current process, which now begins with the Exiting Missionary sending an email to their Reliant program team liaison. The liaisons' contact info is provided below as a reference.
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1. Email your Program Team Liaison.
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| Timeline: Exiting employment can be a lengthy process. Please notify Reliant of your intent preferably 60 days before planned exit but at least 30 days before. |
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Start your exit conversation with your liaison early.
UI Expand title Who is my liaison? US Based Missionaries Collegiate & GCC Missionaries Include Page FMHOME:U.S. missionaries contact FMHOME:U.S. missionaries contact Include Page FMHOME:Collegiate Program Team Missionary Contact FMHOME:Collegiate Program Team Missionary Contact Short Notice Exits - Failure of Advance Warning
Benefit and employment changes can take 30 days to process.
When employment ends, so do insurance, benefits, and tax payments. Should you fail to provide an advance warning, Reliant may pay for benefits on your behalf without the possibility of a refund. If Reliant receives an exit notification later than the 1st of the month of the last day of employment, we may direct any credits we receive to the account called "where most needed."
If a notification comes later than the last day of employment, Reliant is free to set the last day of employment according to Reliant's needs. Reliant will be free to adjust back pay and reimbursements related to any overpayment of salary.
Switching to Associate Volunteer Status
If you'd like to exit employment but stay on with Reliant as an Associate volunteer, reach out to your liaison.
Steps for Exiting Employment
UI Steps UI Step Email Your Program Team Liaison
Reach out to your liaison 30-60 days before your intended exit through email stating your intention to resign, the proposed resignation date, and the reason(s) for leaving employment.
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Your last day of employment will affect the following important dates:
Event When occurs Example Dates Your last day of regular benefits Your last day of employment 4/30 Your last regular paycheck for employment The month following the last day of employment (on the 15th of that month)
5/15 Closing your MTD account to incoming gifts The month following the last day of employment (on the last day of that month)
** Fully-Funded "one-check donor" accounts may close on a different timetable.
5/31 Your last paycheck for back pay The second month following the last day of employment (on the 15th of that month)
6/15 Your last day for reimbursements
The second month following the last day of employment (on the last business day of that month, as long as submitted by the appropriate deadline)
6/30 UI Step Phone Appointment With Liaison to Complete Exit Information Form
During your exit phone call:
- Your liaison will
Please note: Notifications after the 1st of the month when employment will end are considered late notifications.
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2. Phone Appointment With Liaison to Complete Exit Information Form
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Timeline: Preferably 30 days in advance of planned exit, at the latest due by the 16th of the month in which the exit is taking place. |
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- explain how the exit process works and
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- assist you in
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- determining the
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- dates
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- to submit
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- on your
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- exit form and communicate those dates in your final prayer letter to
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- your donors about your decision to exit.
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- You will complete Exit Information Form
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- . Please DO NOT submit this until you are on the phone with the Reliant Liaison.
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UI Step Exit Prayer Letter
- Send your
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- drafted exit prayer letter
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- to your liaison for approval at least 14
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- -30 days before your planned exit date. This letter will communicate your decision to leave Reliant employment
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- to
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- your
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Involuntary exits: In event that termination is involuntary and the amount of time to the last day of employment is less than 14 days, then the employee must submit an exit prayer letter to your Reliant Liaison within the time limit set by Reliant. After receiving approval, the exiting employee must send the letter to all ministry donors before the resignation date. Even if ministry donors are to be contacted by phone, an exit prayer letter must be sent to them. A copy must also be sent to your Reliant Liaison.
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- team of financial partners
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- and request that your partners continue giving to Reliant
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- , possibly to other
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- missionaries in your location or ones you have been associated with along the way.
- After approval, send your exit prayer letter to your ministry team.
Resource: Exit Prayer Letter Sample Wording
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UI Step Complete the Exit Survey
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Before your Exit Interview (
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| expanded | true |
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| title | Reliant Missionary Exit Surveys |
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next step), complete the exit survey for your program team.
UI Button color blue title Collegiate/GCC Exit Survey url
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https://forms.office.com/Pages/ResponsePage.aspx?id=mQyCDiYyukSdFUu93fOo6IJcbW0Q3H1MjLI1C6HO94lUNEVEVVcyMzJGTURCRUZROUtKVzlMSTdFVy4u UI Button color blue title U.S.
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Churches and Ministries url https://forms.office.com/Pages/ResponsePage.aspx?id=mQyCDiYyukSdFUu93fOo6IJcbW0Q3H1MjLI1C6HO94lUNlhPMTFRQTNPTk5VMkFRT0JFNzFMQjcxOS4u
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5. Set up Exit Interview with Reliant - Program Team Leader
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UI Step Schedule Exit Interview
At least 14 days before the planned exit
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Details: Sign up for an Exit Interview
, schedule your exit interview with your Reliant Program Team Leader by selecting the calendar link:
Collegiate/GCC:
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U.S. Churches and Ministries:
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During this 30-45 minute call, you will discuss
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:
- Your employment end date
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- Your reason for exiting staff
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- Your plans after leaving staff
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- The support you received from Reliant and your local
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- supervisors throughout your employment
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- Any back pay (outstanding salary)
- Any outstanding reimbursements
Info title Backpay and Reimbursements Reliant generally accepts requests for reimbursement of ministry expenses up to the second month following the last day of employment. Submit any reimbursement forms as soon as possible to reimbursements@reliant.org in order for these requests to be considered by Reliant.
If you
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6. Discuss current back pay and outstanding reimbursements
| Note |
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| Timeline: During the exit interview |
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have incurred back pay (i.e., outstanding salary)
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and/or have not yet received reimbursement for ministry expenses, you may inform your financial partners in your exit prayer letter that some contributions may be used
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to pay outstanding salary and/or ministry expenses
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.
UI Step Plan for Health Insurance Coverage to End
Your Reliant benefits, including health insurance, terminate the same day as your last day of employment.
If you are a plan member with Reliant's group health insurance, you may be eligible for continuance coverage after employment. For more information
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7. Health Insurance: Plan for your coverage to end
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Timeline: All coverage terminates on the exit date. |
Details:
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, see Continuation of Insurance Coverage or contact
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your liaison.
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If you
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are a member of an HSA
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plan, please see Exiting Employment - What Happens To Your HSA
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.
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8. Automatic Deposit: Contact payroll@reliant.org with bank account changes
Details: Employees who have an automatic deposit agreement must notify Reliant if their bank account changes or will change before they receive their final paycheck.
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UI Step Update Automatic Deposit Agreement
If your bank account is changing, and you receive your paycheck through automatic deposit, update your automatic deposit agreement as soon as possible, before receiving your final paycheck.
UI Step Request MTD Fund Transfer (see Exiting MTD Transfer policy for guidelines
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)
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If after your final paycheck and reimbursements, you believe there may be an account balance remaining in the MTD fund for which
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you are responsible
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, you may submit an Exiting Missionary Transfer Request Form.
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Exiting MTD Transfer Requests must be received by Reliant no later than the 16th of the month of exit.
Resource:
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UI Step Prepare for your first.last@reliant.org email address
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, Google account, and Staffnet access to be closed
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If you are fully exiting (not switching to Associate Staff), Reliant
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deactivates your email address and Google account
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one month after your exit date. We recommend downloading your paystubs for your records before your access to Staffnet ends.
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UI Step Remove your Microsoft Office 365
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from your computer
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if applicable
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| Note |
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| Timeline: No later than the last day of employment |
If you participated in the Reliant benefit of using Microsoft Office 365 at a discounted price, remove the software no later than your last day of
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employment. If you are remaining a Reliant associate missionary, you still must remove the software
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, because only paid employees are eligible for this benefit.
UI Step Update Your Principal
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401(k)
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Contact Information
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Reliant
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notifies Principal of an employee's exit after their final paycheck 401K contributions have been remitted to Principal. Principal will then reach out about how to disperse any funds. Please log onto Principal as soon as possible and update contact information so that this communication is received.
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Resource:
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Important dates after employment
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The month following the last day of employment (on the 15th of that month)
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The month following the last day of employment (on the last day of that month)
*** Fully-Funded "one-check donor" accounts may close on a different timetable.
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The second month following the last day of employment (on the 15th of that month)
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Your last day for reimbursements
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The second month following the last day of employment (on the last business day of that month, as long as submitted by the appropriate deadline)
for more details.
UI Step Return Reliant Materials
Return any
Failure of advance warning
- Employment Services works hard to help transitioning missionaries receive as much benefit as possible from funds raised. Many things stop when employment ceases, like medical and dental insurance, all benefits, tax payments, etc. Should a missionary fail to provide sufficient advance warning of their exit, the result could be that these benefits may be paid on the missionary's behalf unnecessarily. In some cases, Reliant can seek credit from insurance providers. Reliant can never seek credit for the overpayment of taxes. When a missionary's notification is submitted later than the 1st of the month of the last day of employment, Reliant may direct any credits we are able to receive to the account called "where most needed."
- If a notification comes later than the last day of employment, Reliant is free to set the last day of employment according to Reliant's needs. Reliant will be free to adjust back pay and reimbursements, related to any overpayment of salary.
- Benefit and employment changes can take 30 days to process.
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Review of tasks to complete
- Email written notification to your Reliant Liaison (30 -60 days before planned exit)
- Complete the Exit Information Form while on the phone with your Reliant Liaison (14-30 days before planned exit). If applicable, a member of the Employment Services team will contact you regarding further actions or information needed.
- Draft exit prayer letter and submit it to your Reliant Liaison for approval (14-30 days before planned exit)
- After approval, send exit prayer letter to ministry team (before planned exit)
- Set up an exit interview with your Reliant Program Team Leadership (at least 14 days before planned exit)
- If interested in continuing health insurance coverage, contact benefits@reliant.org
- If you have an automatic deposit agreement and will change your bank account before receiving your final paycheck, contact payroll@reliant.org
- If you have an account balance remaining, review Reliant's MTD Fund Transfer Policy and if interested, send the completed MTD Transfer Request to payroll@reliant.org (no later than the 20th day in the month of exit).
- Return
(relevant property, materials, and information that belong to Reliant
the day of exit)by
- Remove Microsoft Office 365 software from your computer, if applicable
- Make any needed decisions for your 401(k)
your last day of employment.
US Based Missionaries Collegiate & GCC Missionaries Include Page FMHOME:U.S. missionaries contact FMHOME:U.S. missionaries contact Include Page FMHOME:Collegiate Program Team Missionary Contact FMHOME:Collegiate Program Team Missionary Contact Related pages
