| Procedure Name: | Exiting MTD Funds Transfer |
|---|---|
| Scope: | All Staff |
| Revision Date: | October 22, 2020 |
| Last Review Date: | June 8, 2023 |
Any remaining funds are handled differently for ongoing employees and those that are part of the specific programs listed below. Please review the eligibility criteria to submit an Exiting MTD Transfer Request based on your status as outlined below.
Eligibility Information - Exiting MTD Transfers
If the exiting employee is involved in Collegiate/GCC Program Team and is completing an internship or residency, excess funds will be distributed as follows:
- If an employee is exiting a summer-long project Collegiate project, such as LT, and is listed as a Collegiate Intern, excess funds will be transferred to the Collegiate Church Network fund.
- If an employee is exiting a residency or internship serving at a Collegiate or GCC church, the excess funds will be transferred to their church's residency or church fund within Reliant.
- Residents are not eligible for the fund transfer process, as any remaining balance will be distributed as listed above.
Exiting MTD Transfers are generally NOT permitted for exiting employees in Domestic (US) Fixed Term Programs.
If the exiting employee is involved in a one-year or fixed-term Reliant intern ministry program experience where the church or ministry has a Reliant Ministry Project Fund, the full amount remaining in the intern's MTD fund will be transferred directly to the specific corresponding Reliant Ministry Project Fund, per the agreement Reliant has with the Church/Ministry Partner.
If there is no specific corresponding Reliant Ministry Project Fund, then any leftover MTD funds will be transferred to the Reliant Staff Ministries Fund.
If the exiting employee is involved in a one-year or fixed-term Reliant international intern ministry program experience, where the church or ministry has a Reliant Ministry Project Fund, the full amount remaining in the intern's MTD fund will normally be transferred directly to the specific corresponding Reliant Ministry Project Fund, per the agreement Reliant has with the Church/Ministry Partner.
If there is no specific corresponding Reliant Ministry Project Fund, then any leftover MTD funds will be transferred to another closely associated employee's MTD fund or the Reliant Staff Ministries Fund.
A Reliant employee in one of these International programs may request an exiting MTD Transfer. To do so, consult with the International program team liaison (email: international@reliant.org). MTD Transfer requests of this nature must be approved by the Reliant program team leadership and, in most cases, the associated Church/Ministry Partner.
When a Reliant employee exits with a balance remaining in the MTD account they’re responsible for after all other expenses have been paid, the following policy will automatically apply toward the treatment of any remaining funds in the closed MTD account. The Exiting MTD Transfer policy is a different policy than the annual allowed MTD Transfer Request policy, and the one transfer per year rule does not apply to exiting transfers,
- The employee may request an Exiting MTD Transfer
- The first $13,000 can be transferred to Reliant MTD and/or Project accounts based on the wishes of the employee
- A maximum of $5,000 can be transferred to other MTD accounts
- A maximum of $8,000 can be transferred to project accounts
- The next $2,000 will be transferred to the Reliant Staff Ministries Fund (SMF)
- Any remaining amount after the Exiting MTD Transfer and the $2,000 will be transferred to the project fund most closely related to the employee's ministry role.
- The first $13,000 can be transferred to Reliant MTD and/or Project accounts based on the wishes of the employee
- If an Exiting MTD Transfer is not requested
- The first $2,000 will be transferred to the Reliant Staff Ministries Fund
- Any remaining amount after the $2,000 will be transferred to the project fund most closely related to the employee's ministry role.
- If there is no project fund most closely related to the employee's ministry role, the remaining funds will be fully transferred to the Reliant Staff Ministries Fund
Example:
| $16,000 | Remaining final balance in MTD account of College Church Ministry/Ken Jones |
| ($5,000) | Ken Jones' request for MTD fund transfer to another Reliant staff MTD account, approved by Reliant management |
| ($8,000) | Ken Jones' request for MTD fund transfer to Reliant project/church/ministry fund FD####, approved by Reliant management |
| ($2,000) | Transferred to the Reliant Staff Ministries Fund |
| $1,000 | Total remaining amount transferred to the project fund most closely related to the employee's role upon final closure of MTD account. |
|---|
Deadline for Transfer Requests
Exiting employees must submit an Exiting MTD Transfer Request by the 16th day in the month of their exit. If a transfer request is not received by this deadline, an appeal may be submitted to payroll@reliant.org within 3 months of the employee's exit for a late transfer request to be considered. Appeals submitted more than 3 months from the employee's exit date will not be eligible for consideration.
Fill out the Exiting MTD Fund Transfer request form below and email the completed form to payroll@reliant.org.
Exiting Employee Transfer Request Form
Contributions to a Non-Profit Organization:
It is Reliant's desire to be generous when the employee's exit is to work in a position at another formal support-based deputized mission agency role (like Reliant).
The Reliant employee should contact your Program Team Liaison by the 16th day of the month of exit to discuss the process of requesting a contribution from Reliant of any remaining MTD fund balance to the new 501(c)(3) nonprofit ministry or church.
Reliant will generally allow for the contribution of any remaining MTD account funds to be contributed to the new ministry, mission agency, or church if the Reliant employee is exiting and:
- Will be employed by another 501(c)(3) nonprofit ministry, mission agency, or church that is using a dedicated 100% support-based deputized fundraising model (like Reliant).
- The exiting Reliant employee will be responsible for raising 100% ministry support for their new role.
- Anticipates that there will be an MTD account balance remaining upon their exit from Reliant
- The ministry, mission agency, or church provides adequate substantiation that they are a 501(c)(3) nonprofit.
- The employee must be eligible to request an Exiting MTD Transfer - see criteria above based on the employee's status.
Please contact your Program team Liaison to help with this process.
It is Reliant's desire to be generous when the employee's exit is to a formal support-based deputized mission agency role (like Reliant). However, if the employee is not transferring to a fully support-based position, then the first $15,000 of the exiting MTD account balance must be distributed to other accounts within Reliant. The employee must also be eligible to request an Exiting MTD Transfer (see criteria above based on the employee's status to request a transfer of funds to another 501(c) 3 organization.
Please see the parameters below for transferring funds to other MTD and project funds within Reliant.
The Reliant employee should contact Program Team Liaison by the 16th day of the month of exit to discuss the process of contributing any remaining MTD fund balance to the new 501(c)(3) nonprofit ministry or church.
- The employee may request an Exiting MTD Transfer
- The first $13,000 can be transferred to Reliant MTD and/or Project accounts based on the wishes of the employee
- A maximum of $5,000 can be transferred to other MTD accounts
- A maximum of $8,000 can be transferred to project accounts
- The next $2,000 will be transferred to the Reliant Staff Ministries Fund (SMF)
- Any remaining amount after the Exiting MTD Transfer and the $2,000 will be transferred to the project fund most closely related to the employee's ministry role.
- The first $13,000 can be transferred to Reliant MTD and/or Project accounts based on the wishes of the employee
- If an Exiting MTD Transfer is not requested
- The first $2,000 will be transferred to the Reliant Staff Ministries Fund
- Any remaining amount after the $2,000 will be transferred to the project fund most closely related to the employee's ministry role.
- If there is no project fund most closely related to the employee's ministry role, the remaining funds will be fully transferred to the Reliant Staff Ministries Fund.
- After the above transfer process is followed, Reliant will generally contribute the remaining funds to the employee's new ministry, mission agency, or church.
Example for when the receiving 501(c)(3) does NOT use a dedicated 100% support-based deputized fundraising model:
| $18,000 | Remaining final balance in the MTD account of College Church Ministry/Sue Smith |
| ($5,000) | Sue Smith's request for MTD funds transferred to another Reliant Staff MTD Account, approved by Reliant management. |
| ($8,000) | Sue Smith's request for MTD funds transferred to a Reliant Church/Project Fund FD####, approved by Reliant management. |
| ($2,000) | Transferred to the Reliant Staff Ministries Fund. |
| $3,000 | Excess contributed to outside ministry, mission agency, or church. |
|---|
If a local church or ministry is the single donor to Reliant for the ministry of an employee and the employee is exiting Reliant employment, Reliant will generally transfer all remaining funds in the exiting MTD fund to another Reliant MTD/Dept. Fund(s) at the request of the leadership of the local church or ministry. This allows the local church or ministry to give additional donations to Reliant to keep the employee's role well-funded, without experiencing any shortfalls in paying salary, benefits, or ministry expenses. It also keeps Reliant from having a negative balance in the MTD account. If the local church or ministry does not request an internal transfer of the remaining funds into another Reliant MTD/Dept. Fund(s), Reliant will donate the remaining funds in the exiting employee's MTD fund back to the local church/ministry.
11 Comments
Barb Seckler
user-2ce9f the form link is under US but we mention it under fully funded as an option too. can we link it in that section as well?
Mike Swann
This term "Fully-Funded" is confusing for many. Can we change this to "Church Funded Missionary" or "Missionary Fully Funded by Partner Church" or something like that? We are just starting to move away from Fully Funded language, as Fully funded sounds like they are at 100%. Also, can we put the "Church or Ministry Funded" as the last one, as this is the least used.
Dave Meldrum-Green
Mike Swann You bring up a very good issue here. The usage of the "Fully-Funded" language for missionaries who receive complete funding of the MTD account their responsible for...from their local church....can be a bit confusing, I agree. Of the two choices presented above....my leaning would be "Missionary Fully Funded by Partner Church".....even though it's a bit longer of a title. I just think it really explains everything clearly in the title. Secondly....I'm a bit confused by your other question....Also, can we put the "Church or Ministry Funded" as the last one, as this is the least used. Could you possibly elaborate on this a little more?
Dave Meldrum-Green
I'm good now with the way we titled and worded this section.
Barb Seckler
Dave Meldrum-Greenin the list view I think Mike Swann wants that section moved down - i can do that
Barb Seckler
Julie Thomascan you please approve my change moving the church funded employees to the bottom of this page per Mike Swann's request
Barb Seckler
Ok Dave Meldrum-Green user-1a794 Joshua Dull Mike Swann CJ White- I have made an attempt to allow more distinction in this exiting MTD TSF process based on the suggestions and input I have received from you all. I would like each of you to review your sections and clarify (comment please) if this is or is not what you would desire. I have understood most fixed term programs (US and International) would want funds automatically transferred to the Partner Organization/Church's Project/Dept fund upon a missionary's exit but that program teams would also like to have an avenue for appeals to be made and granted by the program team and possibly the church partner. I attempted to outline what that would look like in the sub sections above but I'm open to you stating an alternate or different way you envision this happening. If and when this is approved, we will then work to add an approval section on the MTD TSF request form for the MTD TSF to be shared and approved by the program team leader and possibly the church. FYI Kerry Housley Matt Elkins. I will allow some time for commenting and then bring this to an Op team but I'd like some initial feedback in the next week if possible please.
Matt Elkins
Thank you Barb Seckler I made some specific assignments to the sections above. The one-check sections looks good to me. The last part about long term staff is something I want to present to the other program team leaders at program team leaders meeting. I would like to revisit this and potentially suggest some changes. Thank you again!
Joshua Dull
Thank you Barb Seckler . The language in the Fixed Term Progams section appears to be unchanged and, as such, still exactly what we would like to have happen. We do not need or desire any check in with me or extra step to the process for Exiting missionaries. We can take responsibility for informing ES if we have a special situation.
I want to note, for clarification, that this appears to be a separate issue from the general MTD Transfer policy for field missionaries, which I have addressed with Barb Seckler on that page: MTD Fund Transfer
Barb Seckler
FYI all that are watching this page. I have edited the section for Joshua's vertical; above based on his feedback. If anyone wants to set-up a call to discuss their section's wording with me please let me know - FYI user-1a794 Mike Swann CJ White Matt Elkins
Julie Thomas
Dave Meldrum-Green, Mike Swann, Barb Seckler, Joshua Dull, CJ White Mike Swann Matt Elkins - Hey all - Kristina has been reviewing all the pages in the Missionary Policies section to replace the term "Missionary" and add headers at the top. I noticed that there are a handful of comments that this page that haven't been resolved. I wanted to bring this to your attention before I re-publish this page. Can one (or many) of you take a look at the comments, make any changes, and resolve the comments?