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For assistance, problems or questions, please email us.

solomon@reliant.org

The purpose of this page is to offer guidance as you prepare for your exit from a fixed-term program and Reliant employment. We encourage you to read through it and work through the checklist below.


At Reliant, we feel privileged to serve you and the many other workers God has planted around the world. We are grateful for the opportunity to have come alongside you on this journey. We will miss you, we will always be here for you, and we are excited to see where God takes you next.

Philippians 1:3-6 (NKJV): 3 I thank my God upon every remembrance of you, 4 always in every prayer of mine making request for you all with joy,  5 for your fellowship in the gospel from the first day until now,  6 being confident of this very thing, that He who has begun a good work in you will complete it until the day of Jesus Christ."


What to expect when exiting:

Fund & Account Closure
  1. On the last day of the month of exit, unless otherwise agreed upon or the exit was involuntary, Reliant will close the account you're responsible for, disabling one-time giving and halting promised giving.
  2. If donors wish to have their giving changed or canceled before the last day of the month of your exit, they can login at Reliant.org or contact Donor Services.
  3. Your Reliant.org email address and Google Account will be deleted two months post-exit, so be sure to leave us with the optimal way to reach you post-employment.
    1. Be sure to capture any files or emails that you don't want to lose
  4. Once your Reliant.org email address is deleted, you will no longer have access to Toolbox.

See the checklist for all your action items. Related to this topic:

  • Please update your donors, both one-time and regular/monthly. Thank them for their generosity and let them know you are exiting the program and employment with Reliant. Inform them that their giving will be stopped automatically and anything else you might like to share.
Final Pay
  1. Your final paycheck from Reliant will come on the pay date after the last month of work (e.g., Aug 15 for a July 31 exit) unless otherwise agreed upon.
  2. Your final paycheck, including any applicable bonuses, is dependent on sufficient funding in the account you’re responsible for.
  3. Accrued backpay is wiped clean upon exit and will not be paid out after the final paycheck; backpay is not transferred to a spouse (if applicable).
Remaining Funds (if applicable)
  • If there are funds remaining in the account you’re responsible for after all expenses through the final paycheck have been paid, those funds will remain with Reliant, as the 501(c)(3) receiving organization. Reliant will make every effort to utilize any remaining funds for the ministry that you raised to work with and other support-based staff.
  • If you are continuing in support-based ministry with another non-profit or church, Reliant can provide remaining funds to that organization. This requires pre-approval from your current/ local ministry and Reliant.

For more details, check out the Exiting MTD Funds Transfer Field Manual page.

Insurance Coverage

Coverage for medical, dental, and vision insurance ends on your exit date, meaning you have until your exit date to use your insurance for medical needs.

  • If you need to continue your medical coverage beyond your exit date (optional), review the  Medical Continuance Coverage  in theField Manual and email  benefits@reliant.org  for information about how to continue your insurance via continuance coverage.
  • If you have an HSA (Health Savings Account), you will receive information from HighMark on how to continue to use your HSA now that it is no longer through Reliant. 
    • You do not lose access to these funds. Simply, your account setup is altered by HighMark due to your end of employment with Reliant.
Retirement Savings Account

When you exit employment with Reliant, your 403(b) will be 100% vested, which means you get to keep all of the money you invested, plus 100% of the employer match. To learn about how to access your retirement funds after you exit, visit Termination/Exit Employment with Reliant.

For general information on 403(b)(9), visit the Class 2 Field Worker retirement space:  Enrollment & Eligibility

Checklist

Please complete your Exit Survey.

We want to hear from you on your Reliant employment experience and how we can best serve future employees.

Check that we have updated contact information for you and inform us of any changes.

  • You can find your address on file by looking at a recent paystub.
  • Your Reliant.org account email address will revert to the personal email used in your application.

The contact information left with us upon your exit is what Reliant will use to communicate important year end tax statements.

If you need to update either of these items, please fill out the Contact Info Change Form.

*This form is only accessible when logged into your Reliant Google account. Reliant accounts and email addresses are deleted two months post-exit.

Send your final update to donors! 

Please update all donors, both one-time and regular/monthly. Thank them for their generosity, and let them know you are exiting the program and employment with Reliant. Inform them that their giving will be stopped automatically and anything else you might like to share.

Prepare for insurance changes, if enrolled in a Reliant medical plan.

If you currently have medical insurance through Reliant, please complete this quick form to inform us about your decision concerning continuance coverage.

Your Reliant health insurance coverage ends on the date of your exit unless otherwise requested through the above form.

Take accountability for any retirement investments.

If you've been contributing to your Reliant retirement fund, from your paycheck or through the employer contribution, login to your retirement account to become aware of the funds you are now responsible for. Kudos for planning for the future!

  • Balances greater than $1000 will remain with GuideStone for you to keep there, rollover to another provider, or withdraw as you'd like.
  • Balances of less than $1000 will be transferred to an IRA fund with Inspira. You'll hear from Inspira on options from there.

For more information on 403(b)(9), visit the Field Manual space: 403(b) Retirement Plan


Questions?

Questions about exiting Reliant employment from a fixed-term program? Email Leanne Strickland (leanne.strickland@reliant.org).


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8 Comments

  1. Beka Page

    Tonya Bartels Kaitlin Hughes I would like to add to the "What to expect when exiting" section something about when their insurance coverage ends. Could you reply with the general rules of thumb for those who exit on any given day of the month?

    1. Kaitlin Hughes

      • Before you exit, you will receive an email from our Benefits Coordinator, Abby Afflu with information about how you can continue your insurance coverage via continuance 
        • Note: this is optional & not required 
      • Your coverage will end on your exit date which means you have until your exit to use your insurance for any medical needs 
      • If you have an HSA (Health Savings Account), you will receive information from HighMark on how to continue to use your HSA now that is not through Reliant 
        • You do not lose access to these funds, just the set-up of your account changes 

      Tonya Bartels please refine any of these points or add anything I missed!

      1. Tonya Bartels

        Beka Page Kaitlin Hughes  . Sorry, I am behind on this. I don't know if we want to add anything about GuideStone not pro-rating and how the charges work for a mid month exit. Also, there isn't anything mentioned about dental or vision, not sure if we want to include that information as well? 

  2. Beka Page

    Tonya Bartels Kaitlin Hughes Abby Afflu - Based on Kaitlin's response + Tonya's feedback, could you review this for accuracy?

    *I guessed at the vision and dental stuff, couldn't find when coverage ends on Solomon!
    **Does continuance apply to dental and vision, too???

    Coverage (for medical, dental, and vision insurance) ends on your exit date, meaning you have until your exit date to use your insurance for medical needs.

      • If you need to continue your medical coverage (optional), review Medical Continuance Coverage on Solomon and email benefits@reliant.org for  information about how you can continue your medical insurance via continuance.
      • If you have an HSA (Health Savings Account), you will receive information from HighMark on how to continue to use your HSA now that it is not through Reliant. 
        • You do not lose access to these funds; the setup of your account changes due to your end of employment with Reliant.

  3. Kaitlin Hughes

    Beka Page continuance applies to medical, dental and vision (they can have continuance for any insurance they are enrolled in). Like medical, dental & vision insurance ends on the day of their exit (ie. 7/31/2025 would be the last date they can use their coverage). It isn't uncommon for fixed-term employees to waive medical, but be enrolled in dental and/or vision so they could elect continuance for dental and/or vision if that was applicable to their situation.

  4. Beka Page

    That's super straightforward Kaitlin Hughes , thank you! I've incorporated the above information to the FM page!
    CC: Tonya Bartels , Abby Afflu 

    Leanne Strickland FYI, the Exit Guide now includes insurance coverage ending details. YAY


  5. Beka Page

    Caleb Hayworth Mini project if you could tackle this within the next few weeks. Will showed me an old FXTM Exit page (see attachment) that he's going to delete. I'd like to compare the old page (the attached PDF) and this current/active page. Are there things on the old page that aren't on this one? If so, do we want them here? If you could do that initial scan for discrepancies, and then either send them over or schedule a call and we can quickly work through what needs to be added to this page if anything.

    1. Caleb Hayworth

      Hey Beka Page I did a pretty thorough look at the old page and most of the content lives on this current page outside of the "This exit process is for Fixed Term residents and interns only" box and the first step "email your liaison" - the only other item was step 2 on the old page says to notify donors within 30 days of intended exit and this current page doesnt say a timeframe.