How does Reliant determine the available balance to use towards your paycheck from the MTD fund from which you are responsible? The steps below outline the process for determining the balance and can be viewed in the Account Statement section of Toolbox and amounts will be shown both in Month and YTD columns. 

• Donations are given towards the MTD fund, but the full amount of that donation is not what is used for each paycheck.
  • Amount under Giving and Fees: Restricted Giving
• Admin fees are deducted. 
  • Amount under Giving and Fees: Administrative Fees
• If a donation was given via credit card there are credit card fees to deduct as well
  • Amount under Other Expenses: Bank and Credit Card Charges
• Some employees may also be receiving a subsidy
  • Amount under Payroll Expense: Salary Subsidies (positive amount)
• Some employees may receive a transfer from another fund
  • Amount under transfers: Transfers In (positive amount)

Reliant's Order of Pay determines how the remaining balance is used to process payroll and employment costs.

• First, insurance and benefit costs are paid. This would include medical, dental, applicable state paid leave, disability, or unemployment, Reliant's employment insurance (which is around 1% of each employee's salary and is used to cover Reliant's employer liability insurances as well as the employee's life and disability insurance and HSA (employer contributions). These charges can sometimes take the MTD fund negative as they are guaranteed paid expenses regardless of the fund balance. In extreme cases of ongoing monthly MTD fund deficits, where guaranteeing these items continues to take the account negative, the employee may be moved to a part-time status (changing their eligibility for receiving benefits) if the MTD fund balance is insufficient to cover the medical and dental recurring charges. 
  • Amount under Payroll Expenses: Medical and Employment Insurance
• Next, in the order of pay are the direct charges to the MTD fund such as costs for Reliant training and coaching. These expenses are directly charged to the MTD fund when incurred and will lower the funds remaining available for payroll.
  • Amount under Transfers: International Event Charges (for trainings)
  • Amount under Payroll Expenses: Salary Subsidies (negative amount) for coaching charges
• Payroll expenses are deducted next. Some payroll expenses have employer portions that are deducted directly from the MTD fund for which you are responsible. These include employer portions of 403B retirement, FICA taxes, and certain state employment taxes. The employer portions are estimated first to ensure the MTD fund can cover them and that estimated deduction is then used to create a final available fund balance to use towards the paycheck. 
• The remaining amount in the MTD fund is used towards paycheck items (earnings, deductions, and taxes). The earnings amount is all that is visible on the account statement of Toolbox.
  • Amount under Payroll Expenses: Wages, Salaries & Parsonage (The specific deductions and taxes withheld from the paycheck are not shown in the Toolbox view since they do not affect the balance in the MTD fund, only the amount of netpay received on the paycheck. Those deductions and taxes can be seen in line item detail on the paystub.)
• The optional cell phone bonus is unique. It is a non-taxable reimbursement but it is added to the paycheck. Because of this, instead of being included in the wages, salaries and parsonage section, the Amount is under Other Expenses: Phone and Internet
• In the event the available balance in the MTD fund is not enough to fully cover payroll, the employee earnings may be shorted and some pre-tax deductions may be reduced, causing a short check situation. 
• Whatever portion of your pay that you do not receive that month because it was shorted then becomes eligible to be received in a future month through what we call backpay. We keep track of this eligible outstanding backpay, and if in a future month you have enough for your full paycheck, and still have money left over in the MTD fund you are responsible for, we will then pay that outstanding backpay, giving you additional pay for that month. Backpay remains eligible for payout for up to three years.

• If you have no outstanding backpay and the MTD fund still has remaining balance, then that balance can be used to pay any submitted reimbursements.

  • Reimbursement expense amounts will be shown under Other Expenses: then listed under the type of expense
• If you still have remaining funds you are allowed to requests a MTD transfer. 
  • Amount under transfers: Transfers Out (negative amount)