View Source

It will ask you to create a copy- make sure the copy opens in your Reliant Google Drive.

We understand that many of you already have Google email addresses, whether they are personal addresses, ones through school, or ones through your church. However, to submit reimbursement forms through our Google Drive process, it is required that you submit using your Reliant email address (which is run on Google's systems but has additional features for non-profit organizations like Reliant).

Using your Reliant email address validates the email address for audit purposes (proving the email was submitted from an email address assigned exclusively to you) and replaces the need for an e-signature.

To fully complete the form, you will need to upload your Expense Receipts to a shared Google Folder.

Once you have completed filling out the Expense Submission Form, you will need to share the form with reimbursements@reliant.org in order to complete the submission.

Comments with Requests

At times, corrections or additions will be requested before an expense submission form can be received for processing. You will be notified through a google comment (you should receive a notice via email that a comment has been added to the expense submission form) that changes are being requested.

When you receive this email with a comment(s) requesting changes be made, click the link in the email to open the Google Expense Submission Sheet that needs attention. You will see the Submission Status saying CHANGES TO BE MADE on this form.
Look for this icon at the top of the screen to open the Comments box to see what specific changes are needed. Click on this icon to view all the comments with changes that need to be addressed, as there may be multiple changes needed.

Please complete the changes requested and either resolve the google comment (by selecting the check box highlighted below) or reply to the google comment and hit reply to send it which will let Reliant know those specific changes were completed. To avoid confusion in alerting Reliant as to whether all corrections have been completed on your submission, we suggest completing all of the changes at the same time. If, for some reason, you cannot immediately fix what is requested, please leave a reply to that comment letting us know why it was not completed yet, so that we know the status of each change.

Reimbursements and Expense Recovery > Download & Submit An Expense Submission Form > image2022-12-5_19-54-25.png

Once you have completed all changes, close the Google Expense Submission Sheet. Once Reliant reviews the changes, we will then change the status on the expense submission to SUBMITTED. At that point, the submission has been accepted and finalized and no further changes can be made.

Remember to never make a copy of a submitted form. There are many reasons, but one reason, for example, is that a copy of a completed submission will now say SUBMITTED as its status. This causes confusion for the reimbursement team to know whether or not this is a duplicate submission. There is also an OFFICE USE ONLY tab that has many instructions for the Reliant reimbursement team related specifically to the expenses on this form that will need to change per each submitted form. If you need to submit a new form please go back to the Solomon page and download a new form. This also ensures that you always receive the most up-to-date copy of the form in case changes have been made to the template.