Contracts

All contracts (ex. hotels, banquets, etc.)  for a Reliant administered event where the participant registration is run by Reliant must be sent to Reliant for to the Director of Organizational Affairs and Treasurer, David Meldrum-Green at dave.meldrum-green@reliant.org for review and signature by Dave, on behalf of Reliant.  Please make sure the contract has Reliant's name listed as the organization that the contract will be made with.  Reliant can make deposits and payments either by credit card or the company can send an invoice. Please list in your email what the contract is for and how much payment is due with your approval for the deposit/payment to be withdrawn from your event fund.  

Invoice and Payment requests

Invoice and payment requests should be submitted, with appropriate signatures, to the Reliant Finance Department (Accounts Payable Coordinator)  ap@reliant.org  5-7 business days in advance to ensure on time payment.  See Event Accounts Payable Requests for the request form. 

Lease payments

All contracts for leases should be emailed to the Director of Organizational Affairs and Treasurer, David Meldrum-Green at dave.meldrum-green@reliant.org for review and signature by Dave, on behalf of Reliant.  Once contracts have been approved for and signed by appropriate parties the Finance department will complete appropriate Accounts Payable (Check) Request forms.

Accounts Payable (Check) Request forms will be sent to signers on the LT account for verification and approval as necessary (if the signer sent an approved e-sgnature approval at the point the lease/payment request was sent to Reliant that approval may be sufficient). 

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