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With the Child-Care Benefit, employees will now be able to submit their child care expenses for reimbursement, using the contributions set aside from their monthly paychecks. The child-care benefit employee monthly contributions are deducted from your paycheck before tax. Employees will submit their child-care expenses directly to Reliant for reimbursements in a manner very similar to how they currently submit reimbursements for their Reliant ministry expenses. These (see details below). These dedicated childcare reimbursement funds are not part of funds applied to normal reimbursements, but are set aside specifically for childcare.
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For a complete description of the child-care benefit, please read the Cafeteria Form. If you desire to elect the Child-Care Benefit, you will need to also enroll in the cafeteria plan to sign up for your Child-Care Benefit Employee Contribution.
Common FAQ:
When are chilcare reimbursement paid?
Child care reimbursements are generally paid out in the 20th reimbursement batch. Reliant waits until payroll is processed and posted to determine if there are sufficient funds in the employee's child care account to pay a reimbursement.
Does the Childcare Reimbursement follow Reliant's Order of Pay (so if I have backpay or other back reimbursements does that affect a childcare reimbursement being paid out)?
No, child care reimbursements are not part of the order of pay. The monthly child care election is deducted from your payroll pre-tax (similar to a 401K deduction). Therfore, a child care reimbursement can still be paid even if you are in a back pay situation. There just need to be sufficient funds in the child care account to pay the reimbursement.
What childcare costs are eligible for reimbursement?
Child care reimbursement is available for child care services while you (and your spouse if you are married) are either working or looking for employment (interviewing etc.). This can be for child care services during the day or child care services needed at night, as we know sometimes misisonaries have non-traditional work hours.
Is there an age limit or the child for the childcare costs to be eligible for reimbursement ? (For example, what if my child is school aged)?
When your child is beklow the first grade, the cost associated with childcare 9separted out from the cost of schooling), is reimburseable. If the cost of schooling is incident to and acannot be separated from the cost of child care, then the total cost is eligibel for riembursement. Kindergarden is not reimburesable.
When your child is in first grade or higher, but under age 13, the cost of child care must be separated from the cost of schooling to be eligible for reimbursement. (This would apply to before and after school child care programs etc.)
Are childcare reimbursements paid incrementially (as funds are available) or do I have to have the full amount available for a reimbursement to be paid?
Child care reimbursements must be paid in full amounts – just like reimbursements. If your July child care reimbursement is for $600 and there is only $500 in the child care account Relaint would wait to pay the riembursement until the account has sufficje t funds to pay the full reimbursement. However, we do allow a misisonary to submit a large reimbursement but then request it be paid out at a lower amount (see below).
Is there a way to request a submitted childcare reimbursement be paid out at a lower amount?
Yes. This action would forfeit the remaining amount from being paid out. You must initiate the request to reduce a child care reimbursement amount. This can be done by sending an email to finance@reliant.org such as "Please pay my January childcare reimbursement of $1,000 using the $500 that is available in my childcare account"
What types of Childcare expenses are NOT eligible for reimbursement?
Instructions for filling out the Cafeteria Reimbursement Form for your monthly Childcare expenses:
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