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A Ministry Team Letter is the letter you send when connecting with a possible financial partner whom you can't have a one-on-one presentation with. For more information on regular communication with donors, see Prayer Letters - Tips. |
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Contents of the LetterWhen writing a ministry team letter, use the sample letter as your guide. The personal segments must obviously be rewritten, but many of the portions of the letter can be copied. Here is a list of items that all ministry team letters should include:
Letter writing notes
Things to AvoidNever apologize Never apologize for writing or calling a person whom you wish to involve in helping meet a need. You are providing them with an opportunity to be involved in a spiritual ministry through their resources. Remember, the giver needs to give far more than any person or cause needs to receive a gift. “Not that I seek the gift itself, but I seek for the profit which increases to your account” (Philippians 4:17). When you apologize, you appear to be a beggar rather than a child of the King! Never ask for a general amount, with no time frame in which to take action. You should challenge people to give a specific gift, or at least give them a specific range. The specific challenge of $250, $100 or $50 or whatever amount is comfortable has been included in this material. Never ask for less than this challenge. If people want to support Reliant but can’t give at least $50, they will let you know and not be offended by your request. Never use abbreviations or slang without first explaining what you mean. The first time you use abbreviations like LT, MTD, etc, spell the words out completely. Be sure to explain what you mean by “life groups” or other unique terms. |
Examples
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