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Page History
| Policy Name: | MTD Fund Transfer |
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| Scope: | All Employees & Associates |
| Revision Date: | March 10, 2021 |
| Last Review Date: | June 9, 2023 |
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Ministry donations received by Reliant Mission belong to Reliant and are under the control of Reliant. Reliant employees may request that Reliant transfer MTD funds internally |
Staff MTD and GCM Dept Transfer Form.xlsx
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out of the MTD account for which they’re responsible, to another |
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Reliant ministry account, including |
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another employee MTD account or Reliant church/project account. |
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MTD Transfer RequestsThe following rules apply:
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Requests from Active Missionaries and Exiting Staff
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Automatic Fund Transfer Policy for MTD Accounts of Exiting GCM Staff
When a staff member exits GCM employment with a balance remaining in the MTD account they’re responsible for, the following policy will automatically apply toward the treatment of any remaining funds in the closed MTD account:
1.If the fund balances is $10,000 or more, 100% of the remaining balance exceeding $10,000 will be transferred to the GCM church ministry fund most closely associated with the missionary’s ministry.
The amount transferred to the GCM church ministry fund will remain in that account, but can be accessed through the GCM ministry grant process. If there is no obvious GCM church ministry fund associated with the missionary’s work, GCM management will determine the GCM fund that provides the closest reasonable match to the field ministry of the missionary. After the excess balance transfer is applied, the remaining $5,000 is eligible for MTD fund transfer requests. The remaining fund balance after approved MTD fund transfer requests will be transferred to the GCM staff ministry fund.
Example:
| $14,000 | Remaining final balance in the MTD account of college church ministry/Sue Smith |
| ($4,000) | Excess of $10K transferred to GCM church ministry fund for College Church |
| ($3,000) | Sue Smith's request for MTD fund transfer to another GCM account, approved by GCM management. |
| $7,000 | Total amount transferred to GCM staff ministries fund upon final closure of the MTD account. |
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If there was a previously approved MTD transfer request granted within the same calendar year that the staff exited, no additional transfer request can be approved. Therefore, after the >$10K excess is transferred, the entire remaining fund balance will be transferred to the GCM SMF.
2. If the fund balance is under $10,000, the remaining amount will eligible for MTD fund transfer requests. After any approved MTD fund transfer request is applied, the remaining balance will be transferred to the GCM Staff Ministry Fund.
For Example:
| $8,000 | Remaining final balance in MTD account of College Church Ministry/Ken Jones |
| ($3,000) | Ken Jone's request for MTD fund transfer to another GCM account, approved by GCM management. |
| $5,000 | Total amount transferred to GCM Staff Ministries Fund upon final closure of MTD account. |
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If there was a previously approved MTD transfer request granted within the same calendar year that the staff exited, no additional transfer request can be approved. Therefore, the entire remaining fund balance will be transferred to the GCM Staff Ministries Fund.
3. If the exiting GCM staff member is a Sojourn Community Church Intern in the URBN Experience, AFTER the process and approval of any prior submitted MTD fund transfer requests, any remaining ministry fund balance will be transferred directly into project FD0840 - Sojourn Community Church \ URBN Experience to be used in that ongoing GCM ministry project fund. This is a special exception that has been arranged with Sojourn URBN Experience in order to provide ongoing funding to this ministry.
Annual Board Reporting
At year end, GCM management will prepare a summary report for review by the Audit Review Committee. The report will list all MTD fund transfers that were approved by management under this policy for that year. This summary report will show the funds involved in the transfers, amount of the transfers, and the purpose behind the MTD fund transfer request.
Communication Info
Access the form below and share the completed form to payroll@reliant.org.
Requests from Exiting Employees
Requests for a Department Transfer
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| Note | ||
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| If you have questions about this process, the policy, or its parameters, please contact your Program Team Liaison (for MTD Transfer questions) or accounting@reliant.org (for Transfers from a Department). |
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