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titleUSPS Postmark Policy


Beginning Dec. 24, 2025, the U.S. Postal Service will no longer apply postmarks at local mailboxes or post offices. Instead, postmarks will be added later at regional processing centers — sometimes days after mail is dropped off.

Due to changes in mail processing, the postmark on an envelope may not always reflect the actual date a gift was mailed. This means the date we receive the donation determines when it can be counted — whether for a specific month or year (for tax purposes).

If you plan to mail a check near the end of a month or year and want it credited to that period, please take steps to ensure the mailing date can be verified. Dropping a check in a mailbox or using a self-service kiosk may not provide proof under current USPS processes.

To help ensure timely crediting, consider:

  • Bringing your envelope to a USPS counter and requesting a manual (local) postmark
  • Purchasing postage with a Postage Validation Imprint (PVI)
  • Using Certified or Registered Mail or requesting a Certificate of Mailing



UI Steps
UI Step
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titleHow do I guide a donor through giving by check?

If a donor would like to give make a gift by check, here’s what to share with tell them:

  1. Make the check payable to:
    Reliant

  2. Include the following on the memo Memo line:
    Your Include your name, the name of your ministry or /project name (if applicable), and your 4-digit Fund Number.

  3. Mail the check to:
    Reliant,
    11002 Lake Hart Dr, Ste 100,
    Orlando, FL 32832

💡 Tip: Encourage donors to mail their send checks directly to Reliant to  to ensure accurate tracking and timely processing and accurate receipting.

If a donor gives you the check directly:
Please forward the check (along with the original envelope, if possible) to Reliant at the address above.

UI Step
Do Not

deposit or hold the check.

Make sure

  1. Verify that the check is filled out correctly

, to includes the following information

  1. :

check is made payable

    1. Payable to Reliant

the donor has listed your

    1. Your name (or

the name of

    1. the ministry

, or

    1. /project) and 4-digit Fund Number on the memo line

Mail

  1. Forward the check (and original envelope, if available) to:
    Reliant

,


  1. 11002 Lake Hart Dr

.

  1. , Ste 100

,


  1. Orlando, FL 32832

Encourage your donor to

💡 Tip: Kindly thank the donor and suggest they send future checks directly to Reliant for the smoothest experience.

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titleWhat should I do if a donor gives or mails a check directly to me?

If a donor sends a check to you instead of to Reliant, follow these steps:

🚫 Do not

Note
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titleWhat should I do if the donor makes the check out to me personally?

💡 Tip: If possible, kindly ask the donor to void the check and write a new one made payable

to 

to Reliant. This helps ensure

proper

accurate tracking and

that they

allows the donor to receive an official donation receipt.

If they’re unable to reissue the check, follow these steps:

  1. Deposit the original check into your personal bank account.

  2. Purchase a money order or cashier’s check for the exact donation amount.

  3. Make it payable to:
    Reliant.

  4. Mail the money order or cashier’s check to:
    Reliant,
    11002 Lake Hart Dr, Ste 100,
    Orlando, FL 32832


  1. 🚫 Do not sign the back of the money order.

💡 Addtional Tips:

  • The money order should match the exact donation amount.

  • There may be a small fee, which you’ll need to pay up front.
    You  may  be eligible for reimbursement—check reimbursement—check the   Reimbursement section   or contact the team at reimbursements@reliant.org  with any questions.

  • Don’t forget to tear Tear off and keep the receipt  for your records.

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titleHow to obtain a Money Orderpurchase and fill out a money order

You can usually purchase a money order at locations places like the post office, 7-Eleven, Walgreens, CVS, most grocery stores, or Walmart.

Here’s how Follow these steps to complete it correctly:

  1. Pay To: 
    Write  Reliant in the "Pay To" in the “Pay To” field. If it’s blank, you may handwrite the name.

    2. Address: Include the Reliant's

  2. Add the mailing address:
    Reliant
    11002 Lake Hart Dr, Ste 100

    3. ,


  3. Orlando, FL 32832

  4. From/Sender:

    5.  


  5. Write the

    6.  

  6. donor’s full name and address

    7. .

  8. Memo: 
    Include   your name and your 4-digit Fund Number.

  9. Signature (Front Only): 
    If there’s a signature line on the front, sign your name.

Warning


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titleCan a donor send a check from a non-US bank??

Yes—but only in certain currencies.

Reliant

 Reliant

can accept international checks

only

in the following currencies:

  • 🇨🇦 Canadian

    • dollar

  • Dollar (CAD)

  • 🇬🇧 British

    • pound

  • Pound (GBP)

  • 🇪🇺 Euro (EUR)

    • If a donor's

💡 Tip: If the donor’s check is in any other currency, please

advise

encourage them to

make their gift

give online

,

using a credit cardat Reliant.org

For large gifts or if the donor prefers not to give by credit card,

please ask the donor contact Donor Services via email at 

ask them to reach out to Donor Services at donor.services@reliant.org to explore

alternative payment

other options.




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