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Page History
| Policy Name: | MTD Fund Transfer |
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| Scope: | All Employees & Associates |
| Revision Date: | March 10, 2021 |
| Last Review Date: | June 9, 2023 |
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Ministry donations received by Reliant Mission belong to Reliant and are under the control of Reliant. |
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Reliant employees may request |
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that Reliant transfer MTD funds internally out of the MTD |
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account for which they’re responsible, to another Reliant ministry account, including |
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another employee MTD account or Reliant church/project account. |
Requests come from active missionaries and exiting missionaries.
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MTD Transfer Requests |
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The following rules apply:
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Requests from Active Missionaries and Exiting Missionaries
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Automatic Internal Fund Transfer Policy for MTD Accounts of Exiting Reliant Missionaries
When a Reliant missionary exits with a balance remaining in the MTD account they’re responsible for, the following policy will automatically apply toward the treatment of any remaining funds in the closed MTD account:
1. If at the date of exit the fund balance is $10,000 or more:
- Any amount over $10,000 is internally transferred within Reliant to the Reliant church ministry or project fund most closely associated with the missionary's ministry.
- The missionary may request an internal transfer amount per the above policy up to $5,000.
- The remaining account balance will be transferred to the Reliant Staff Ministries Fund upon final closure of the MTD account. (See Sections 3, 4 & 5 below for exceptions to this rule.)
The amount transferred to the Reliant church ministry fund will remain in that account, but can be accessed through the Reliant ministry grant process. If there is no obvious Reliant church or project ministry fund associated with the missionary’s work, Reliant management will determine the Reliant fund that provides the closest reasonable match to the field ministry of the missionary. After the excess balance transfer is applied, of the remaining $10,000 balance, $5,000 is eligible for MTD fund transfer requests. The remaining balance after approved MTD fund transfers have been made will be transferred to the Reliant Staff Ministry Fund.
Example:
| $14,000 | Remaining final balance in the MTD account of College Church Ministry/Sue Smith |
| ($4,000) | Excess of $10K internally transferred to Reliant church ministry fund for ABC College Church Fund |
| $10,000 | Remaining balance after excess over $10K has been transferred - eligible for Sue Smith to request a MTD transfer, subject to general transfer policy. |
| ($3,000) | Sue Smith's request for MTD fund transfer to another Reliant account, approved by Reliant management. |
| $7,000 | Total remaining amount transferred to Reliant Staff Ministries Fund upon final closure of the MTD account. See Sections 3, 4 & 5 below for exceptions to this rule. |
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| Note |
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| If there was a previously approved MTD transfer request granted within the same calendar year that the missionary exited, no additional internal transfer request can be approved. Therefore, after the >$10K excess is internally transferred, the entire remaining fund balance will be internally transferred to the Reliant Staff Ministry Fund. |
2. If at the date of exit the fund balance is less than $10,000:
The missionary may request an internal transfer amount per the above policy up to $5,000.
After any approved MTD fund transfer request is applied, the remaining balance will be internally transferred to the Reliant Staff Ministry Fund.
Example:
| $9,000 | Remaining final balance in MTD account of College Church Ministry/Ken Jones |
| ($3,000) | Ken Jone's request for MTD fund transfer to another Reliant account, approved by Reliant management. |
| $6,000 | Total remaining amount transferred to Reliant Staff Ministries Fund upon final closure of MTD account. See Sections 3, 4 & 5 below for exceptions to this rule. |
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| Note | ||
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| If there was a previously approved MTD transfer request granted within the same calendar year that the missionary exited, NO additional transfer request can be approved. Therefore, the entire remaining fund balance will be transferred to the Reliant Staff Ministries Fund. |
Other Transfer Policies for MTD Accounts of Exiting Reliant Missionaries
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Communication Info
Access the form below and share the completed form to payroll@reliant.org.
Requests from Exiting Employees
Requests for a Department Transfer
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If the missionary is involved in a one-year Reliant intern ministry program experience, where the church or ministry has a Reliant Ministry Project Fund and will have new missionary intern participants each year, the full amount remaining in the intern missionary MTD fund will be transferred directly to the specific corresponding Reliant Ministry Project Fund. However, this internal transfer to the corresponding Ministry Project Fund, will only take place AFTER the process and approval of any prior missionary MTD fund transfer requests from the missionary.
If there is no specific corresponding Reliant Ministry Project Fund, then any leftover MTD funds will the rules as set forth in Sections 1 and 2 above.
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*Pending Addendum - Transfer policy section #4 (below) has been proposed but has not received Board approval. Therefore, this type of Transfer currently requires an exception process approval until it is officially adopted into policy by the Reliant Board of Directors. |
4. *Fully Funded ("One Check Donor") Missionaries
If a local church or ministry is the single donor to Reliant for the ministry of a missionary and the missionary is exiting Reliant employment, Reliant will generally contribute all remaining funds in the exiting MTD fund to another Reliant Missionary MTD/Dept. Fund(s), at the request of the leadership of the local church or ministry. This allows the local church or ministry to give additional donations to Reliant to keep the missionary fully funded without experiencing any shortfalls in paying salary, benefits or ministry expenses. It also keeps Reliant from having a negative balance in the missionary MTD account. If the local church or ministry does not request an internal transfer of the remaining funds into another Reliant Missionary MTD/Dept. Fund(s), Reliant will contribute the remaining funds in the exiting MTD fund back to the local church/ministry.
5. Reliant Missionaries Transferring to Another 501(c)(3) non-profit ministry
If the Reliant missionary is exiting, but will be transferring their ministry employment to another 501(c)(3) non-profit ministry or church and anticipates that there will be an MTD account balance remaining upon their exit from Reliant, then Reliant will generally allow for the contribution of any remaining MTD funds to be contributed to the new ministry or church. The ministry or church will need to provide adequate substantiation that they are a 501(c)(3) non-profit.
The Reliant missionary should contact hr@reliant.org to discuss the process of transferring employment to another ministry or church, and the process of contributing any remaining MTD fund balance to the new 501(c)(3) non-profit ministry or church.
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| If you have questions about this process, the policy, or it's its parameters, please contact finance@reliant.org |
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| your Program Team Liaison (for MTD Transfer questions) or accounting@reliant.org (for Transfers from a Department). |
