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| Procedure Name: | Employee Annual Reviews |
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| Scope: | College & US Employees |
| Revision Date: | February 9, 2026 |
| Last Review Date: | February 9, 2026 |
It's Time for Fall Evaluations and New Salaries
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Annual Reviews and New Salaries Supervisors & workers, we are so thankful to be partnered in ministry with you. We are excited for the Kingdom work you and your ministry are doing. |
Once a year, Reliant |
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employees and supervisors evaluate their jobs and review their |
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performances. After evaluations are completed, |
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the Reliant program team leads work together with Supervisors and/or the church or ministry's compensation teams to set updated salaries for the coming year. |
Salary Setting
The Reliant board has approved a 3% raise for all Reliant missionaries for 2017. If a missionary seems to warrant an additional salary increase, Mike Swann, Missionary Resources director, will discuss those with your church/ministry leadership in during in November. Missionary staff levels and salaries will be determined by several key factors. To determine the Ministry Level, we consider scope and burden of responsibility, formal training and years of experience related to the role. New salaries are based on these factors, as well as cost-of-living factors (inflation and geography) and job performance.
Please be sure to indicate when the opportunity for additional salary increases exist in the evaluation. The types of things to note include:
- Transitions into new Missionary Levels
- New credentialing related to the ministry like ordination, commissioning, completion of educational degrees and professional licensing
- Exemplary performance
- Additional responsibility
New Evaluation for Missionaries to Submit
This year, Reliant Missionaries are being asked to submit an evaluation of their Ministry Experience. (This Ministry Experience evaluation replaces the Supervisor Evaluation from prior years.) This evaluation is meant to provide the missionary an opportunity to evaluate their overall experience of their role, team and supervisor .
Dates to keep in mind
October 1- November 1: Evaluations – Complete an Evaluation of each of your Reliant Missionaries and submit by sharing with Agustina.Karpiuk@reliant.org.
- November 1: Deadline for Reliant to receive your evaluations.
- November 1-30: Compensation Review conversations between Mike Swann and local supervisors.
- November 22 : Deadline for Scheduling an appointment with Mike Swann for the Compensation Review.
- Reliant will send out a follow-up email in November to schedule this time. Please reach out to Agustina.Karpiuk@reliant.org at any time to get this on your calendar.
- December 15: Compensation Notices go out to missionaries.
- January 15: Deadline for missionaries to accept new salaries.
What to do next?
- Create a copy of the performance evaluation spreadsheet.
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As a reminder, here are a few distinctions to our newer Annual Review process:
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Upcoming dates to keep in mind
April 4: Employee completes the Employee Input section of the Annual Review and shares it with their Supervisor.
- For the College Program Team only: Pastors, pastor spouses, and board members will share this with their church personnel committee and supervisor.
- April 30: Supervisors complete the Annual Review.
- May 1 - June 5: Compensation review conversations between Program Team Leader and local compensation decision-makers.
- Reliant will send a follow-up email to church leadership once all your evaluations are completed to schedule this time.
- June 16: Employee compensation updated, and employee notified by email.
- July 16: Deadline for employees to accept new salaries for August paycheck.
What to do next?
- Field Staff, watch your Reliant email inbox for an email with a link to the Annual Review.
- When you have finished your portion, share the document with your supervisor or personnel committee
- Supervisors, the employee will share the document with you when he or she completes the Employee Input portion of the Annual Review, so watch your inbox for that notification.
- Then, you will fill out the Supervisor Input section.
- See below for additional instructions.
Annual Review Instructions
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Employee
When complete, use the Share button in the upper right-hand corner and share the document with your Supervisor and any other person completing your Annual Review. (E.g., a Church Personnel Committee) |
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Supervisor
The Employee will share the Annual Review Google Sheet with you to begin the process, so please watch your inbox for that notification email.
When complete, submit the Annual Review by typing your name at the bottom of the document and adding a comment that says Completed. |
Job Description Template
If you or the person you supervise does not have an updated Job Description that has been shared with Reliant, please go to Job Descriptions to create and submit a new one. While it is not mandatory to update your Job Description during the Annual Review season, it may make sense to do it now as you will be asked to refer to your Job Description as part of the Employee Input stage of the Annual Review.
Questions?
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- If you have trouble accessing the Google form, please contact Agustina.Karpiuk@reliant.org.
- Complete one performance evaluation spreadsheet for each missionary you supervise.
- First Tab of Evaluation – This must be fully completed for each missionaries you oversee.
- Second or Third Tab of Evaluation – These are to be completed for missionaries if you believe they may be close to a promotion to a new staff level. Complete either the Missionary tab or the Pastor/Minister/Ministry Supervisor tab, depending on their staff level. If they are not close to a promotion, you may skip these tabs.
- Meet with the missionary you are supervising and provide him/her feedback.
- Reliant carries the value that each missionary receives an annual evaluation of their progress, performance and fruitfulness. As resources providers to the local ministry, missionaries need to receive regular constructive feedback regarding. If you handle this feedback in another context, that is great. The minimum commitment of Reliant's Partner Organizations is to give solid feedback at least once a year.
- Share completed evaluations with Agustina.Karpiuk@reliant.org by November 1.
- Schedule a Compensation Review call with Mike Swann. These are done between November 1-30, and each call typically last 20-30 minutes. We will review together changes needed in ministry levels and salaries. We will send out a sign-up reminder in late October. Feel free to reach out to Agustina.Karpiuk@reliant.org if you would like to schedule that call sooner.
- Notification of New Salary offers go the missionaries on December 15. January 15 is the missionary's deadline for accepting the offer and setting new support goals.
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