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As international missionaries workers with Reliant, you will need to use funds from the MTD fund for things outside of your monthly paycheck, whether. It is our goal at Reliant to get you the funds you need when you need them. We have some forms that you will need to be familiar with in order to request funds easily. Because there are different forms and different processes, depending on the type expense, we want to make each one as clear as possible. Below you will find a short guide for understanding the differences between Reimbursements, Expense Recovery Bonuses, and International Expense Allowances.


TopicReimbursementsExpense Recovery Bonus (ERBs)International
Expense
Allowance
General DefinitionReimbursements and ERBs are for ministry-related expenses that are paid out of the account you are responsible for.
They
 Reimbursements are
non
completely ministry-
taxable
related.
 ERBs are processed on the same form as reimbursements, but have a personal component and are therefore taxable by the IRS. Expense Allowances (formally called Bonuses) are paid as salary and are always considered taxable
ERBs have a personal component. They are entered on the form in the same way, and the form itself will determine which one it is.International Allowances are one-time additions to your salary to cover
. They are intended for
large expenses that are not budgeted for in your monthly salary. 
Forms
International Missionary Reimbursement formSame as ReimbursementsInternational Bonus

2023 Expenses - NEW! Expense Submission Form

International Allowance Form
Who Processes the Form?
You will share all reimbursements
Share all Expense Submission Forms directly to reimbursements@reliant.org
.  Do not share reimbursement forms with international.Same as Reimbursements
Share your international
You will share your expense
allowance forms directly to international@reliant.org. 
Who can I go to when I have questions?
The International Liaison will answer any questions you have about

E-mail international@reliant.org with any questions regarding reimbursements, ERBs and Expense Allowances

international@reliant.org

.

You can also see the Standards and Policies section for questions about particular expenses.


Taxable or

Non-Taxable?

Non-taxableTaxableTaxable
Deadlines

Reimbursements that are received between the 1st or the 15th of any given month will be paid on the last day of the month.

Any reimbursements received

Submissions after the 15th will be paid on the 20th of the following month.

For example: You submit your

July reimbursement

expenses on July 10th. You will receive

your reimbursement

the funds on the 31st of July.

For example: You submit your

July reimbursement

expenses on July 18th. You will receive your

reimbursement

funds on the 20th of August.

Same as Reimbursements

Note: Expenses for the current month (for ex. Buying a plan ticket on July 2 and submitting the form on July 10th) will not be paid out until the following month.

International Allowances and Expense Recovery Bonuses

Expense Allowances

are paid with your paycheck

and follow the typical payroll deadline of the 16th of the prior month.

. When submitted by the last day of the month, they are paid on the following paycheck

For example: In order to receive your bonus on the 7/15 paycheck, you need to submit the

bonus

allowance or the expense recovery form on or before 6/

16

30.


Note

Even though Reimbursements and ERBs are submitted on the same form, they are paid out separately, at different points in the month.


How to Advance?

In order to receive

your reimbursement early, you will need to submit an Expense Advance Form.Same as Reimbursements

funds for an expense before you pay for it, submit an Expense Advance Form. You will have to submit receipts within 90 days.

You can request your advance directly on the
international bonus
International Allowance form.
We can typically get you an advance
You will usually get the funds within 5-7 business days. 
Do I need to submit receipts?You are required to supply all receipts for expenses over $75
on your reimbursement form
.
Same as Reimbursements

You are not required to submit receipts

for any expenses outlined on your bonus form

.

 

Examples
  1. I am traveling home for furlough. I can reimburse my airline tickets, as furlough is an essential part of my job and ministry.
  2. I bought materials for my weekly bible study, as well as snacks and drinks for everyone. 
  1. I
need to buy
  1. bought plane tickets for my children for a visa run or furlough.
  2. I need to set my personal affairs in order before launching overseas (will preparation, etc.)
  1. I want to buy a vehicle and have sufficient funds in the account that I am responsible for. 
  2. I need to purchase appliances and furniture for my new home overseas. 
For a chart of common International expenses, see International Reimbursements