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Page History
| Standard & Procedure Name: | Travel Notification |
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| Scope: | All Staff, Associates, and Volunteers |
| Revision Date: | January 23, 2023 |
| Last Review Date: | June 20, 2023 |
Standards
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**This is the exact content on our previous Travel Notification page prior to the changes due to the pandemic. We can bring this information back when we change our policy/standards. For the health and safety of Reliant employees and those they may come in contact with throughout the course of ministry, a Travel Notification Form is to be completed by all Reliant employees traveling away from their country of residence to an international location for their ministry work. Reliant needs to be able to contact you in case of an emergency in your area. Some examples of these types of travel could include:
Please complete the appropriate notification form and follow all steps within the form closely. These travel forms include a request for travel approval from your local supervisor (if applicable) and your Reliant Program Lead, emergency contact information for your destination(s), and an attestation that you agree to comply with health advisories related to COVID-19 in your destination(s) and for your return |
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This page was created as we brainstorm the content that needs to be updated on Travel Sections of the Coronavirus Policies & Updates to match the new process. It will be completed by HR Compliance and Operations. |
Travel Standards for Reliant Missionaries
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As of March 2020, special travel policies are in place due to the COVID-19 pandemic. New policy information applies to this procedure.Please read through the Current Coronavirus Travel Policies & Updates below before completing this form. And see the full Solomon Page for more information. |
Travel within the U.S.
All Reliant Missionariesemployees traveling within the U.S. for all work/ministry-related travel , whether by car, plane, or other mode of transportation, that takes you outside of your usual ministry context (i.e. where you may travel to during your routine day-to-day duties) must obtain prior approval from Reliant using the Travel Notification Procedure - Standby for after COVID. This policy also applies to Associate Staff who are traveling for any Reliant-affiliated work or ministry reason, including MTD. When planning travel, allow enough time to complete the notification process, inform the appropriate people of travel plans, and gain approvals.
International Travel
do not need to submit a notification of travel or request approval.
International Travel
All Reliant employees Domestic or International missionaries traveling away from their country of residence to an international location for work/ministry - prohibited without prior approval from Reliant using the Travel Notification Procedure - Standby for after COVID.International missionaries being released to assignment for work/ministry abroad - see International Checklist.ministry, please submit a travel notification no less than one month before purchasing tickets for travel.
International Workers - please submit a travel notification to Reliant for any travel outside of your ministry location country, no matter the purpose of the trip.
Check the State Department's travel advisory list. If you are traveling to a country with a Travel Advisory of Level 3 or above due to increased terrorism, Reliant will implement an evaluation and approval process that could include additional steps as directed by the Crisis Management Team.
Some examples of these types of travel could include:
- Short-term projects
- Visiting another country
- Conferences or Retreats
- Furlough (this form should be filled out in addition to a Furlough form)
- Visa Trips
- Etc.
Reliant cannot restrict or endorse personal travel; it is a personal decision for each individual to make. We do request that you review the CDC's website for information on both international and domestic travel.
If you do need to cancel a trip, you can find information on reimbursements here.
Any questions regarding these standards can be directed to your Program Team or to notifyHR@reliant.org.
Procedure
International Workers being released to assignment are cleared to purchase a ticket during the RTA conversation. Please submit the Travel Notification form as well.
If you have Aetna insurance and need a Verification of Coverage letter, please submit a request to benefits@reliant.org no less than five business days before travel.
Procedure
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Please complete the appropriate notification form and follow all steps within the form closely. These travel forms include a request for travel approval from your local supervisor (if applicable) and your Reliant Program Lead, emergency include emergency contact information for your destination(s) , and an attestation that you agree to comply with health advisories related to COVID-19 in your destination(s) and for your return. They will be reviewed by your local supervisor (if applicable) and your Reliant Program Lead.
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FormUse the following Google Form to notify us of your travel plans. If you are leading a group of travelers, you may fill out one form on behalf of everyone.
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