Standard & Procedure Name:Travel Notification
Scope:All Staff, Associates, and Volunteers
Revision Date:January 23, 2023
Last Review Date:June 20, 2023

Standards

**This is the exact content on our previous Travel Notification page prior to the changes due to the pandemic. We can bring this information back when we change our policy/standards.

For the health and safety of Reliant employees and those they may come in contact with throughout the course of ministry, a Travel Notification Form is to be completed by all Reliant employees traveling away from their country of residence to an international location for their ministry work. Reliant needs to be able to contact you in case of an emergency in your area. 

Some examples of these types of travel could include:

  • Short-term projects
  • Visiting another country
  • Conferences or Retreats
  • Furlough (this form should be filled out in addition to a Furlough form)
  • Visa Trips

Please complete the appropriate notification form and follow all steps within the form closely. These travel forms include a request for travel approval from your local supervisor (if applicable) and your Reliant Program Lead, emergency contact information for your destination(s), and an attestation that you agree to comply with health advisories related to COVID-19 in your destination(s) and for your return.

Travel within the U.S.

Reliant employees traveling within the U.S. for all work/ministry-related travel do not need to submit a notification of travel or request approval.  

International Travel

All Reliant employees traveling away from their country of residence to an international location for work/ministry, please submit a travel notification no less than one month before purchasing tickets for travel. 

International Workers - please submit a travel notification to Reliant for any travel outside of your ministry location country, no matter the purpose of the trip.

Check the State Department's travel advisory list. If you are traveling to a country with a Travel Advisory of Level 3 or above due to increased terrorism, Reliant will implement an evaluation and approval process that could include additional steps as directed by the Crisis Management Team. 

Some examples of these types of travel could include:

International Workers being released to assignment are cleared to purchase a ticket during the RTA conversation. Please submit the Travel Notification form as well. 

If you have Aetna insurance and need a Verification of Coverage letter, please submit a request to benefits@reliant.org no less than five business days before travel.

Procedure

Please complete the appropriate notification form and follow all steps within the form closely. These travel forms include emergency contact information for your destination(s) and an attestation that you agree to comply with health advisories related to COVID-19 in your destination(s) and for your return. They will be reviewed by your local supervisor (if applicable) and your Reliant Program Lead. 

Form

Use the following Google Form to notify us of your travel plans. If you are leading a group of travelers, you may fill out one form on behalf of everyone.