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Per Reliant’s expense advance policy, you must use the expense advance funds within 30 days of receiving the money. Also, you will need to submit a specific paydown form, explaining how you used the expense advance funds to Reliant within 90 days. This form will be provided to you once the advance is paid. Please note that Expense Advances are not deducted from the account you are responsible for until you submit a paydown form with all applicable receipts within 90 days of receiving the advance. Expense Advances can only be paid via International wire for employees who already receive all or a portion of their paycheck via wire.
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Any portion of the advance not used for the approved reimbursable expenses must be returned to Reliant within 90 days after you received the advance. Please use the boxes on the Pay Down form to communicate how any unused funds will be returned. They may either be treated as a Salary Advance from the next paycheck or returned by check, mailed to the office with the Attention: Reimbursements marked on the envelope and check.
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When an employee submits an expense advance that includes a taxable (ERB) component, the full portion of the amount will be advanced to the employee. Upon receipt of the Expense Advance Paydown form, the taxable portion of the original advance will be taxed on the employee's next paycheck. |
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If a paydown form and receipts are not returned within 90 days of the expense advance's original paydate, the expense advance will be converted to a salary advance which will be deducted from the employee's next paycheck. |
