Expense Advances

You may request advance payment for anticipated, reimbursable expenses. Advances are not guaranteed but will be considered on a case-by-case basis. Only one expense advance may be outstanding at any time.

Per Reliant’s expense advance policy, you must use the expense advance funds within 30 days of receiving the money. Also, you will need to submit a specific paydown form, explaining how you used the expense advance funds to Reliant within 90 days. This form will be provided to you once the advance is paid. Please note that Expense Advances are not deducted from the account you are responsible for until you submit a paydown form with all applicable receipts within 90 days of receiving the advance.

Expense Advance Request Form

To request an advance, use an Expense Advance Request form: 

• Explain the ministry purpose of the expense
• Include the date the expense will be incurred 
• Supervisor approval of the request may also be needed. 
• Documentation only required after the expense has been incurred.

Once the Expense Advance has been paid, the Reimbursements Coordinator will share a Pay Down form to be used to reconcile the advance.  Please re-share the form with reimbursements@reliant.org when the Pay Down form has been completed including the following information; 

• Document expenses with specific ministry purposes according to the guidelines set out for expenses
• Include receipts when required

• Submit within 90 days of receiving the funds

Any portion of the advance not used for the approved reimbursable expenses must be returned to Reliant within 90 days after you received the advance.  Please use the boxes on the Pay Down form to communicate how any unused funds will be returned.  They may either be treated as a Salary Advance from the next paycheck or returned by check, mailed to the office with the Attention: Reimbursements marked on the envelope and check.