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As international missionaries workers with Reliant, you will most likely be submitting reimbursements and bonuses semi-regularlyneed to use funds from the MTD fund for things outside of your monthly paycheck, whether. It is our goal at Reliant to get you the funds you need when you need them. In We have some forms that you will need to be familiar with in order to get you those funds, we need to receive the appropriate forms. We have found that there can be some confusion regarding the differences between reimbursements and bonuses; what they are for, how to submit them and who processes themrequest funds easily. Because there are different forms and different processes, depending on the type expense, we want to make each one as clear as possible. Below you will find a short guide for understanding the differences between reimbursements and bonusesReimbursements, Expense Recovery Bonuses, and International Allowances. |
| Topic | Reimbursements | BonusesExpense Recovery Bonus (ERBs) | International Allowance | |||||||||
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| General Definition | Reimbursements and ERBs are for ministry-related expenses that are paid out of the account you are responsible for. | TheyReimbursements are | often non-taxable, although some expenses, such as computers and phones, will be considered taxable. Reimbursements are not payroll items, but are paid on their own schedule during the month.Bonuses differ from reimbursements in that they are paid as salary and are always considered taxable. Bonuses are typically salary items that are over and above the salary you put together in your support goal worksheet. | completely ministry-related. ERBs have a personal component. They are entered on the form in the same way, and the form itself will determine which one it is. | International Allowances are one-time additions to your salary to cover large expenses that are not budgeted for in your monthly salary. | |||||||
| Forms | International Allowance | Forms | International Missionary Reimbursement form | International BonusForm | ||||||||
| Who Processes the Form? | You will share all reimbursementsShare all Expense Submission Forms directly to reimbursements@reliant.org | . Do not share reimbursement forms with international.You will share your bonusShare your international allowance forms directly to international@reliant.org. | Your international liaison will seek approvals and send your form to payroll to process on your paycheck.||||||||||
| Who can I go to when I have questions? | The reimbursements team tends to have a high volume of processing work during the month. Reach out to your international liaison with questions atE-mail international@reliant.org | .
| Reach out to your international liaison with any questions | and send questions to international@reliant.org. regarding reimbursements, ERBs and Expense Allowances. You can also see the Standards and Policies section for questions about particular expenses. | ||||||||
Taxable or Non-Taxable? | Most reimbursements are non-taxable, as they are considered ministry related expenses by the IRS. Please see the reimbursements manual in Solomon to see which expenses may be taxable to you. | Bonuses are always taxable and you are required to submit your tax information on the international bonus form in order to account for the taxes being added to your bonus.Non-taxable | Taxable | Taxable | ||||||||
| Deadlines | Reimbursements that are received between the 1st or the 15th of any given month will be paid on the last day of the month. Any reimbursements received Submissions after the 15th will be paid on the 20th of the following month. For example: You submit your July reimbursement expenses on July 10th. You will receive your reimbursement the funds on the 31st of July. For example: You submit your July reimbursement expenses on July 18th. You will receive your reimbursement funds on the 20th of August. Note: Expenses for the current month (for ex. Buying a plan ticket on July 2 and submitting the form on July 10th) will not be paid out until the following month. | International Allowances and Expense Recovery Bonuses are paid with your paycheck | and follow the typical payroll deadline of the 16th of the prior month.. When submitted by the last day of the month, they are paid on the following paycheck For example: In order to receive your bonus on the 7/15 paycheck, you need to submit | the bonus the allowance or the expense recovery form on or before 6/ | 1630.
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| How to Advance? | In order to receive | your reimbursement early, you will need to submit an Expense Advance Formfunds for an expense before you pay for it, submit an Expense Advance Form. You will have to submit receipts within 90 days. | You can request your advance directly on the international bonus International Allowance form. We can typically get you an advance You will usually get the funds within 5-7 business days. | |||||||||
| Do I need to submit receipts? | You are required to supply all receipts for expenses over $75 | on your reimbursement form. | You are not required to submit receipts | for any expenses outlined on your bonus form. | ||||||||
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| For a chart of common International expenses, see International Reimbursements | ||||||||||||
