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For a full overview of Reliant's Reimbursement Policy and Standards, please refer to Reimbursements and Expense Recovery Home.
Within the Solomon section, there are some key places to look for International-Specific information.
- International Expense Submission form - Anyone on the International Program Team should use this form to submit reimbursements, even if you are residing in the United States.
- International Per Diem form - Use this form when traveling anywhere outside the United States.
- US Per Diem form - Use this form when you are traveling within the United States on a home assignment, or if you are a stateside employee traveling for ministry for 3+ days.
- International Allowance Form - For lump sum amounts that are not recoverable on the Expense submission form.
- International Worker Expenses - All sections of the Expense Recovery Standard apply to International Workers, but this section in particular covers expenses only eligible for reimbursement for International workers.
Below is a guide to help you understand how to recover expenses common to an employee living overseas for international work. Click on the links to review any specific guidelines or information needed when reimbursing that type of expense. To further understand the differences between Reimbursements, ERBs and Allowances, we have a helpful guide here - Understanding Reimbursements vs. International Allowances
| Expense | Reimbursement (non-taxable) | ERB (taxable) | International Allowance (taxable) |
|---|---|---|---|
| Visa expenses paid to a gov't or agency | Intl Worker Expenses - Immigration Fees | for dependents | |
| Large sum needed to sit in bank for visa | Hardship Allowance | ||
| Airfare to field | Travel & Events | ||
| Hotel Expenses while looking for a place to live | |||
| Furniture & Appliances for new house | Settling-in Allowance | ||
| Language School Tuition | Intl Worker Expenses (Prof fees) | for dependents | |
| Children's School Tuition | Hardship Allowance (if not built into salary) | ||
Coaching/Counseling/Spiritual Direction Also see International Counseling Resources | Job-related coaching can be reimbursed. | Counseling and spiritual direction can be an ERB. See Standard | |
| Visa Run | for dependents | ||
| Travel Costs for a Conference/Retreat/Debrief | for dependents | ||
| Fees for a Conference/Retreat/Debrief | Travel & Events - Event/Conference/Training fees | for dependents | |
| Special trip to the US for a personal event (wedding, funeral) outside of normal home assignment | Hardship Allowance | ||
| Medically necessary trip without any ministry-component | You can reimburse travel expenses as ERB. | ||
| Home Assignment | for dependents | ||
| Home Assignment - Vehicle Expenses | Travel & Events - You can reimburse the cost of renting a car, as well as gas for a rented or borrowed car. Use mileage calculations only if you own the vehicle. | ||
| Moving to a New Ministry Location | Travel & Events - Airfare, Visa | Moving Allowance - Shipping Costs, new furniture, etc. | |
| Meals - During Travel | Meals may also be reimbursed individually if you do not use per diem. | ||
Meals/Groceries - For a small group or ministry setting | Other Expenses - Meals and Groceries Please Include
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This page concerns reimbursement forms specifc to international missionaries. For additional reimbursement information see Reimbursements. |
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For more information and help with your international reimbursement, please refer to:
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