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Procedure Name:Employee Annual Reviews
Scope:College & US Employees
Revision Date:March 10February 9, 20252026
Last Review Date:March 10February 9, 20252026


Info
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Annual Reviews and New Salaries 

Supervisors & workers, we are so thankful to be partnered in ministry with you. We are excited for the Kingdom work you and your ministry are doing.

Once appreciate the ministry of supervision you provide our employees! Once a year, Reliant employees and supervisors evaluate their jobs and review their performances. After evaluations are completed, the Reliant program team leads work together with Supervisors and/or the church or ministry's compensation teams to set updated salaries for the coming year.

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Note

As a reminder, here are a few distinctions to our newer Annual Review process:

  • This document will be a shared resource between the Employee and their Supervisor.
  • The Employee will complete their portion and then share this resource with their Supervisor to fill out their section.
    • For the College Program Team only: Pastors, pastor spouses, and local church board members - you will share this with your supervisor and your church personnel committee.
    • Or, if your local church's personnel committee has set up a different system, use the system they have created.
  • Once completed, the Supervisor (or Personnel Committee) will write their name(s) at the bottom of the document and add a comment that says. "Completed."

Upcoming dates to keep in mind

  • April 4: Employee completes Employee completes the Employee Input section of the Annual Review and shares it with their Supervisor.

    • For the College Program Team only: Pastors, pastor spouses, and board members will share this with their church personnel committee and supervisor.
  • April 30: Supervisors complete the Annual Review.
  • May 1 - June 5: Compensation review conversations between Program between Program Team Leader and local and local compensation decision-makers.
    • Reliant will send a follow-up email to church leadership once all your evaluations are completed to schedule this time.
  • June 2016: Employee compensation updated, and employee notified by email.
  • July 16: Deadline  Deadline for employees to accept new salaries for February August paycheck.


What to do next?

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  • Field Staff, watch your Reliant email inbox for an email with a link to the Annual Review.
    • When you have finished your portion, share the document with your supervisor or personnel committee
  • Supervisors, the employee will notify share the document with you when he or she completes the Employee Input portion of the Annual Review, so watch your inbox for that notification.
    • Then, you will fill out the Supervisor Input section. 
  • See below for additional instructions.

Annual Review Instructions

UI Expand
titleStep-by-step Instructions for Employee
Employee
  1. Find your most current Job Description. You will refer to it as you complete the Employee Input portion of the Annual Review.
    1. If you cannot find your job description or do not believe you have an updated one, be prepared to give your best estimation of your primary roles during your review. Then, work together with your local leadership to submit a new Job Description.
  2. In your Reliant email inbox, find the email with the link to the Annual Review. If you can't find the Annual Review email, please email your Program Team.
  3. Click on the Annual Review Link to make a copy of the Google Sheet. You must be logged into your Reliant Google account before doing so.
  4. Rename the Google Sheet to "2025 2026 Spring Annual Review (Last Name, First Name)".
  5. Review the Employee Input tab. You will need to complete all of the boxes highlighted in blue. Once you complete the field, it will no longer be blue.

When complete, use the Share button in the upper right-hand corner and share the document with your Supervisor and any other person completing your Annual Review. (E.g., a Church Personnel Committee)

Annual Review

The annual review begins with the missionary completing the Missionary Input tab, which allows them to do a self-assessment on their performance of MTD, Ministry Duties, Ministry Skills, and Character. They will also share their accomplishments over the past year and goals for the following year.

The Annual Review should be tailored to the job role. Like the previous version, the Missionary will add five to seven of their most significant ministry duties to the Review. The missionary can also select five ministry skills from a list (or add skills, not on the list) that are most necessary for their role and complete a self-assessment on those skills.

The rating scales have also been changed on the new Annual Review to more simplified language. 

After the Missionary completes their portion, they will share it with their Supervisors and/or other leaders who will complete the Annual Review. The Supervisor should review the Missionary Input tab and then fill out the Supervisor Input tab. The Missionary will be able to see what the Supervisor entered in the Annual Review.

Video Tutorials are available for Missionaries and Supervisors to view before starting their portions of the Annual Review.

Missionary Staff Level Updates

The titles and descriptions for Staff Levels have been updated for 2022. The new levels align closely with the previous levels, but the descriptions focus more on the responsibilities and experience required for the role. The transition to the new staff levels will occur over the next several months.

Missionary Staff Level Transition

The staff level for U.S.-based, career missionaries will automatically convert from the current levels to the new level names:

The salary ranges will also transfer over. (E.g., Missionary Staff 2 range will be the same as the Level 2 range for 2022.)

UI Expand
titleStep-by-step Instructions for Supervisor
Supervisor
Tip

After completing the Supervisor section of the Annual Review, it is strongly recommended that you meet with the Employee and review your assessment and feedback with them.

The Employee will share the Annual Review Google Sheet with you to begin the process, so please watch your inbox for that notification email.

  1. Once you access the Google Sheet, review the Employee Input tab to see how the Employee completed their self-assessment and comments.
  2. Go to the Supervisor Input tab. You will need to complete all of the boxes highlighted in yellow. Once you complete the field, it will no longer be yellow.

When complete, submit the Annual Review by typing your name at the bottom of the document and adding a comment that says Completed.

UI Expand
titleHistorical Updates
Multiexcerpt
MultiExcerptNameMissionary Staff Level Transition
Previous Level NameNew Level Name
Missionary Staff 1Level 1
Missionary Staff 2Level 2
Missionary Staff 3Level 3
Pastor 1 / Minister / Field Manager / Church PlanterLevel 4
Pastor 2 / Minister / Field ManagerLevel 5
Pastor 3 / Minister / Field Manager / DirectorLevel 6

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Job Description Template

If you do you or the person you supervise does not have an updated Job Description that you have has been shared with Reliant, please go to to Job Descriptions to create and submit a new one.  While While it is not mandatory to update your Job Description during the Annual Review season, it may make sense to do it now as you will be asked to refer to your Job Description as part of the Employee Input stage of the Annual Review.

Questions?

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SpaceWithExcerptFMHOME
MultiExcerptNameKZ
PageWithExcerptFMHOME:Collegiate College Program Team Contact

Multiexcerpt include
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PageWithExcerptFMHOME:US Program Team contact

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