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Policy Name: | MTD Fund Transfer |
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Scope: | All Employees & Associates |
Revision Date: | March 10, 2021 |
Last Review Date: | June 9, 2023 |
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Ministry donations received by Reliant Mission belong to Reliant and are under the control of Reliant. Reliant missionaries Reliant employees may request that Reliant transfer MTD funds internally out of the MTD missionary account for which they’re responsible, to another Reliant ministry account, including another missionary another employee MTD account or Reliant church/project account. Requests come from active missionaries and exiting missionaries.
Requests from Active Missionaries and Exiting MissionariesMTD Transfer RequestsThe following rules apply:
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MTD Transfer Requestor
MTD Transfer Recipient
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Access the form below and share the completed form to payroll@reliant.org.
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Requests from Exiting Employees
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Requests for a Department Transfer
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Requests for a Department Transfer
Automatic Internal Fund Transfer Policy for MTD Accounts of Exiting Reliant Missionaries
When a Reliant missionary exits with a balance remaining in the MTD account they’re responsible for after all other expenses have been paid, the following policy will automatically apply toward the treatment of any remaining funds in the closed MTD account:
1. If the fund balance is less than $15,000:
- The missionary can request an internal transfer to any combination of missionary and project funds per the policy above.
- Any amount the missionary does not designate in a transfer request will be transferred to the Reliant Staff Ministries Fund upon final closure of the MTD account. (See Sections 3, 4 & 5 below for exceptions to this rule.)
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If there was a previously approved MTD transfer request granted within the same calendar year that the missionary exited, no additional internal transfer request can be approved. Therefore, any amount less than $15,000 will be transferred to the Reliant Staff Ministries Fund and any amount above $15,000 will be transferred to the project fund most closely related to the missionary's role. |
2. If the fund balance is greater than $15,000:
The missionary may request an internal transfer amount per the above policy up to $13,000.
- If any amount of the first $15,000 is not designated in a transfer request, that amount will be transferred to the Reliant Staff Ministry Fund,
After any approved MTD fund transfer request and any transfer to the Reliant Staff Ministry Fund have been processed, all remaining funds will be transferred to the project fund most closely related to the missionary's ministry role.
Example:
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If there was a previously approved MTD transfer request granted within the same calendar year that the missionary exited, no additional internal transfer request can be approved. Therefore, any amount less than $15,000 will be transferred to the Reliant Staff Ministries Fund and any amount above $15,000 will be transferred to the project fund most closely related to the missionary's role. |
Other Transfer Policies for MTD Accounts of Exiting Reliant Missionaries
3. Reliant Missionary Intern/Residency Programs
If the missionary is involved in a one-year or fixed-term Reliant intern ministry program experience, where the church or ministry has a Reliant Ministry Project Fund and will have new missionary intern participants each year or each fixed-term, the full amount remaining in the intern missionary MTD fund will be transferred directly to the specific corresponding Reliant Ministry Project Fund.
If there is no specific corresponding Reliant Ministry Project Fund, then any leftover MTD funds will be transferred according to the rules set forth in Sections 1 and 2 above.
4. Fully Funded ("One-Check Donor") Missionaries
If a local church or ministry is the single donor to Reliant for the ministry of a missionary and the missionary is exiting Reliant employment, Reliant will generally transfer all remaining funds in the exiting MTD fund to another Reliant Missionary MTD/Dept. Fund(s) at the request of the leadership of the local church or ministry. This allows the local church or ministry to give additional donations to Reliant to keep the missionary fully funded without experiencing any shortfalls in paying salary, benefits or ministry expenses. It also keeps Reliant from having a negative balance in the missionary MTD account. If the local church or ministry does not request an internal transfer of the remaining funds into another Reliant Missionary MTD/Dept. Fund(s), Reliant will refund the remaining funds in the exiting MTD fund back to the local church/ministry.
5. Reliant Missionaries transferring into a 100% support-based role at another 501(c)(3) ministry
(NOTE: this does not apply to Missionaries who qualify under Sections 3. and 4. above)It is Reliant's desire to be generous when the missionary's exit is to a formal support-based deputized mission agency role (like Reliant).
The Reliant missionary should contact payroll@reliant.org by the 16th day of the month of exit to discuss the process of transferring employment to another ministry or church and the process of contributing any remaining MTD fund balance to the new 501(c)(3) nonprofit ministry or church.
Reliant will generally allow for the contribution of any remaining MTD missionary account funds to be contributed to the new ministry, mission agency or church if the Reliant missionary is exiting and:
- Will be transferring their ministry employment to another 501(c)(3) nonprofit ministry, mission agency or church that is using a dedicated 100% support-based deputized fundraising model (like Reliant).
- The exiting Reliant missionary will be responsible to raise 100% ministry support for their new role.
- Anticipates that there will be an MTD account balance remaining upon their exit from Reliant
- The ministry, mission agency or church provides adequate substantiation that they are a 501(c)(3) nonprofit.
6. Reliant Missionaries transferring into a support-based role at another 501(c)(3) ministry (not 100% support-based role)
(NOTE: this does not apply to Missionaries who qualify under Sections 3. and 4. above)
It is Reliant's desire to be generous when the missionary's exit is to a formal support-based deputized mission agency role (like Reliant).
The Reliant missionary should contact payroll@reliant.org by the 16th day of the month of exit to discuss the process of transferring employment to another ministry or church and the process of contributing any remaining MTD fund balance to the new 501(c)(3) nonprofit ministry or church.
- The missionary may request an internal transfer amount per the above policy up to $13,000.
- If any amount of the first $15,000 is not designated in a transfer request, that amount will be transferred to the Reliant Staff Ministry Fund,
After the above process of transfers is followed, Reliant will generally contributed the remaining funds to the missionary's new ministry, mission agency or church.
Example for when the receiving 501(c)(3) does NOT use a dedicated 100% support-based deputized fundraising model:
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If you have questions about this process, the policy, or its parameters, please contact payroll@reliant.org your Program Team Liaison (for MTD Transfer questions) or accounting@reliant.org (for Transfers from a Department). |
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