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Procedure Name:Employee Annual Reviews
Scope:College & US Employees
Revision Date:February 9, 2026
Last Review Date:February 9, 2026


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Annual Reviews and New Salaries 

Supervisors & workers, we are so thankful to be partnered in ministry with you. We are excited for the Kingdom work you and your ministry are doing.

Once a year, Reliant employees

It's Time for Fall Evaluations and New Salaries

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and supervisors evaluate their jobs and review their

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performances.

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After evaluations are completed,

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the Reliant program team leads work together with Supervisors and/or the church or ministry's compensation teams to set updated salaries for the coming year.

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Joe Missionary

Salary Setting

The board will set a flat percentage raise for all missionaries.  Then, if a missionary seems ready to move up into a new Missionary Level, has been ordained or commissioned, or otherwise seems to warrant a higher salary increase based off of your review, Mike Swann or Cori Crawford-Van Oss will discuss those with your church/ministry leadership in November. 

Salary levels and salaries will be determined by several key factors. To determine the Ministry Level, we consider scope and burden of responsibility, formal training, and experience related to the role.  New Salaries are based on these factors, as well as cost-of-living factors (inflation and geography) and job performance. 

Dates to Keep In Mind

  • October 1st-November 1st: Complete the evaluation of your Reliant Missionaries and send to hr@reliant.org.

  • November 1st: Deadline for Reliant to receive your evaluation
  • November 2nd-November 30th: Schedule with Mike Swann a time for Compensation Review
  • December 15th: Compensation Notices go out to missionaries
  • January 15th: Deadline for missionaries to accept new salaries

What to do Next?

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Note

As a reminder, here are a few distinctions to our newer Annual Review process:

  • This document will be a shared resource between the Employee and their Supervisor.
  • The Employee will complete their portion and then share this resource with their Supervisor to fill out their section.
    • For the College Program Team only: Pastors, pastor spouses, and local church board members - you will share this with your supervisor and your church personnel committee.
    • Or, if your local church's personnel committee has set up a different system, use the system they have created.
  • Once completed, the Supervisor (or Personnel Committee) will write their name(s) at the bottom of the document and add a comment that says. "Completed."

Upcoming dates to keep in mind

  • April 4: Employee completes the Employee Input section of the Annual Review and shares it with their Supervisor.

    • For the College Program Team only: Pastors, pastor spouses, and board members will share this with their church personnel committee and supervisor.
  • April 30: Supervisors complete the Annual Review.
  • May 1 - June 5: Compensation review conversations between Program Team Leader and local compensation decision-makers.
    • Reliant will send a follow-up email to church leadership once all your evaluations are completed to schedule this time.
  • June 16: Employee compensation updated, and employee notified by email.
  • July 16: Deadline for employees to accept new salaries for August paycheck.


What to do next?

  • Field Staff, watch your Reliant email inbox for an email with a link to the Annual Review.
    • When you have finished your portion, share the document with your supervisor or personnel committee
  • Supervisors, the employee will share the document with you when he or she completes the Employee Input portion of the Annual Review, so watch your inbox for that notification.
    • Then, you will fill out the Supervisor Input section. 
  • See below for additional instructions.

Annual Review Instructions

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titleStep-by-step Instructions for Employee
Employee
  1. Find your most current Job Description. You will refer to it as you complete the Employee Input portion of the Annual Review.
    1. If you cannot find your job description or do not believe you have an updated one, be prepared to give your best estimation of your primary roles during your review. Then, work together with your local leadership to submit a new Job Description.
  2. In your Reliant email inbox, find the email with the link to the Annual Review. If you can't find the Annual Review email, please email your Program Team.
  3. Click on the Annual Review Link to make a copy of the Google Sheet. You must be logged into your Reliant Google account before doing so.
  4. Rename the Google Sheet to "2026 Spring Annual Review (Last Name, First Name)".
  5. Review the Employee Input tab. You will need to complete all of the boxes highlighted in blue. Once you complete the field, it will no longer be blue.

When complete, use the Share button in the upper right-hand corner and share the document with your Supervisor and any other person completing your Annual Review. (E.g., a Church Personnel Committee)

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titleStep-by-step Instructions for Supervisor
Supervisor
Tip

After completing the Supervisor section of the Annual Review, it is strongly recommended that you meet with the Employee and review your assessment and feedback with them.

The Employee will share the Annual Review Google Sheet with you to begin the process, so please watch your inbox for that notification email.

  1. Once you access the Google Sheet, review the Employee Input tab to see how the Employee completed their self-assessment and comments.
  2. Go to the Supervisor Input tab. You will need to complete all of the boxes highlighted in yellow. Once you complete the field, it will no longer be yellow.

When complete, submit the Annual Review by typing your name at the bottom of the document and adding a comment that says Completed.


Job Description Template

If you or the person you supervise does not have an updated Job Description that has been shared with Reliant, please go to Job Descriptions to create and submit a new one. While it is not mandatory to update your Job Description during the Annual Review season, it may make sense to do it now as you will be asked to refer to your Job Description as part of the Employee Input stage of the Annual Review.

Questions?

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Thank you again for your ministry. We enjoy being partnered together in Kingdom work.

Blessings,

Mike Swann

407-671-9700 x. 132

 

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