Contracts

All contracts (ex. hotels, banquets, etc.)  for a Reliant administered event where the participant registration is run by Reliant must be sent to Reliant for to the Director of Organizational Affairs and Treasurer, David Meldrum-Green at dave.meldrum-green@reliant.org for review and signature by Dave, on behalf of Reliant.    Please do not sign a Reliant event contract unless Dave Meldrum-Green has authorized you to do so.  In general, the contract will be signed by Dave. 

Please make sure the contract has Reliant's name listed as the organization that the contract will be made with.  Reliant can make deposits and payments either by credit card or the company can send an invoice. Please list in your email what the contract is for and how much payment is due with your approval for the deposit/payment to be withdrawn from your event fund.  

Invoice and Payment requests

Invoice and payment requests should be submitted, with appropriate approvals, to the Reliant Finance Department (Accounts Payable Coordinator)  ap@reliant.org  5-7 business days in advance to ensure on time payment.  See Event Accounts Payable Requests for the request form.  See Event Accounts Payable Requests.

Housing 

Housing Contracts

All housing contracts should be emailed to finance@reliantevents@reliant.org for org for review and then it will be signed by Dave Meldrum-Green, on behalf of Reliant.  Please do not sign a Reliant event contract unless Dave Meldrum-Green has authorized you to do so.  In general, the contract will be signed by Dave. 

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Once contracts have been approved for and signed by appropriate parties the Finance accounting department will complete appropriate Accounts Payable (Check) Request forms.

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Any changes to leases must be submitted to the Finance Manager finance@reliant.org immediately. events@reliant.org immediately.