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At times, missionaries will submit a ministry expense reimbursement form that has atypical expenses on it - such as expenses related to a Reliant ministry project. In general, if the expenses are related to a missionary's role within a ministry project (i.e. a travel expense to a conference on behalf of the ministry), the reimbursement program Missionary Reimbursement Program can process these requests to be paid out of the Reliant ministry project fund. We suggest that you review the Reimbursements Field Manual to determine if the expense is eligible for reimbursement. However, if an expense is for an item that the ministry project will retain ownership of beyond its initial use, we request Reliant requests that those expenses go through the grant programReliant Grant Program.     

If you have any questions on which program you should submit your ministry project expenses to, please contact us at projectfundraising@reliant.org.

General Guidelines for Expenses

Missionary Reimbursements Program Expenses: 

• Lodging for Short Term Mission (STM) group
• Travel for a Reliant missionary or Affiliated Project Fundraiser (mileage, airfare, etc.)
• A group meal for participants in at an event
• T-shirts or uniform token gifts purchased for a group of participants
• Rent used for individual ministry
• Other expenses covered in the Reimbursements Field Manual

See Reimbursements from a Department Fund for information on how to submit these expenses through the Reliant Reimbursement programProgram.

Grants Program Expenses:

• Rent for a building used by the church or ministry managing the fundassociated with the Reliant Ministry Fund
• Furniture for furnishing ministry project housing
• Equipment or supplies to be used annually by the ministry project
• Scholarships, conference fees, or travel expenses for those not directly associated with Reliant (major donors, foreign workers, etc.)
• Translation and printing of materials
• Expenses incurred by an Affiliated Project Fundraiser who is not eligible use the Reliant Reimbursement Program
• General project expenses that are not covered in the Reimbursements Field Manual

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• In general, when funds are paid out of the grant programReliant Grant Program, the money is sent to a ministry project's bank account, not to a personal account. The missionary would then coordinate getting the funds from the ministry project and their bank account. 
  • We understand that for international missionaries, it can be a hardship for funds to be wired in the ministry's specified local foreign denomination and then have to pay another exchange fee to receive the funds back in US$US Dollars (USD), should that be the currency that is ultimately needed. Reliant is willing to make an exception in these cases and get send the ministry funds directly to the missionary as long as there is sufficient documentation (and bank account information) regarding the need for funds to be sent to a personal bank account.
• It is preferred that the Special Grant Request form be completed or co-signed by someone other than the missionary who will ultimately receive the funds, even if that missionary is an approved signer on the project fund. However, this is a guideline for best practices and not a strict policy. 
  • Dave Meldrum-Green and Tom Mauriello will still do a thorough review and approval of all requests to avoid any impropriety in using the grant program.

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