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For a complete description of the child-care benefit, please read the Cafeteria Form. If you desire to elect the Child-Care Benefit, you will need to also enroll in the cafeteria plan to sign up for your Child-Care Benefit Employee Contribution.
Common Common FAQ:
When are chilcare reimbursement paid?
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Yes. This action would forfeit the remaining amount from being paid out. You must initiate the request to reduce a child care reimbursement amount. This can be done by sending an email to finance@reliant.org such as "Please pay my January childcare reimbursement of $1,000 using the $500 that is available in my childcare account"
Can I pay a relative for childcare costs?
You can pay a relative as long as that relative is not a dependant child under the age of 19 that resides within your home.
What types of Childcare expenses are NOT eligible for reimbursement?
The following expenses are not eligible for reimbursement under an IRC Sec. 125 or 129 plan.
1. Expenses for kindergarten, if the expenses are primarily educational in nature, regardless of half- or full-day, private or public school, state mandated or voluntary.
2. The cost of schooling for your child(ren) enrolled in kindergarten or higher.
3. The cost incurred to send your child(ren) to overnight camp.
4. The cost of transporting a qualifying person to and from a care location or from a care location to school.
5. Dependent care costs you pay while you are off from work because of illness or injury.
6. The amounts you pay to a dependent that you or your spouse, if you are married, can claim as an exemption.
7. Daycare for a child aged 13 or older.
8. Nursing Homes.
Is there a deadline fro submitting childcare reimbursements to Reliant for a given year?
Yes. We must receive all childcare reimbursements for the previous year no late than January31 of the following year.
What happens if I do not incur and submit reimbursements for the total amount that was withheld per my cafeteria form election (basically, what if there are funds left over that I don't have reimbursments to submit? What happens to my money?)
Childcare funds do not roll over. Therefore, if you have $400 in the child care account that is not used for costs incurred by December 31st, you will forfeit a portion of the funds. Any remaining balance not used is divided amongst all of the child care cafeteria plan participants. We then pay that money back to the partiicpants as taxable income in the following year. Therefore, if you have remaining funds in the childcare account, you will likely only get some of the money back, as some of the money will also go to the other participants in the program.
Are Foster care dependants eliigble for this benefit?
A foster child is eligibel as long as the child is considered a dependent of the employee for federal income tax purposes. This means the employee must provide more than half of the financial support (Sec. 152(c)(1)(D)), the foster child must live with the employee for more than one-half of the year (Sec. 152(c)(1)(B)), the foster child must be less than 19 or a student less than 24 on December 31 (Sec. 152(c)(1)(C)), and the foster child was placed with the employee by an authorized placement agency or by judgment, decree, or other order a court (Sec. 152(f)(1)(C)). And the placement is formal (see the preceding sentence).
Instructions for filling out the Cafeteria Reimbursement Form for your monthly Childcare expenses:
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| Please fill out your reimbursement forms and submit them to finance@reliant.org on a monthly basis. If you have multiple service providers in a given month, please fill out one reimbursement form for the entire month for each provider, and attach all receipts for the amounts paid to that provider within the month. For example, if you have 2 babysitters that you paid weekly, you can either create one receipt for all the weekly payments for each babysitter sign (so you create a monthly summay receipt for the babysitters to sign) or attach a receipt for each weekly amount paid to the babysitters within the month. Then you would fill out one reimbursement form for each babaysitter for the month. |
- The top portion of the form: pretty self-explanatory (Name, FD#, address, etc).
- Amount of reimbursement: enter the full amount of the child care paid for dates of service
- Dates of service: Enter starting and ending dates. We ask that the form be for only one-month of service (same as for reimbursements). So you can submit one child care reimbursement each month
- Place Service Provided: Name of the child care facility
- Service Provider Name: Name of individual providing the child care
- Service Provider Address/Phone: no explanation needed
- Service Provider SSN# or Employer ID: this will be the employer ID # if a child care facility is providing the service (we no longer require the social security # of the individual providing child care services)
Don't forget to then fill out the next section below
