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First, thank the donor for their past giving and maybe share a story of some things which happened over the years while you were in ministry which their donations helped achieve. 

"In addition to praying for me, you also have the opportunity to choose to continue your partnership with Reliant in enabling (Church or ministry name) to reach out to the college generation. I know many of you committed to support Reliant on my behalf, and I am so very thankful for your faithfulness to give as you have been able to."You have had a great impact on (ministry name) through your prayers and generosity. Remember Joe?  Now he is ...  In addition, I have been personally touched the kindness and love expressed through your partnership."  

Cast vision for your next steps

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Example: "Your giving is as vital as ever though the end of May. My last day of ministry activity employment with Reliant is April 30. Since I have $___ available as back-pay (or ministry reimbursements), Reliant allows funds received by May 31 to cover those expenses until May 31these needs." 

Propose an Opportunity for continued PartnershiP      

Example:

"Whether you decide to complete your partnership with Reliant at this time, or if you are considering continuing to be involved, let me offer a few options.Please consider continuing your partnering with Reliant at (Reliant ministry location name).  Therefore, IIn addition to praying for me, you also have the opportunity to continue your partnership with Reliant and (Church or ministry name) in  reaching (group of people).  I'd like to recommend that you transfer your Reliant giving to ____Reliant ministry locations \ missionary name (FDXXXX)___?       Should    Should you choose to continue partnering with Reliant on behalf of _______Missionary name_______ role with at (Reliant ministry location name), you may do one of three things: contact me, contact contact him/her directly directly, or simply go to to www.mygcm.org where  where you may change your financial partnership online.     

"If you decided you want to discontinue your financial partnership at this time, you may contact Reliant by phone at (407-671-9700 ext. 142), by email (donor.services@reliant.org), or go online at (www.mygcm.org.  If you are enrolled in the Reliant LifeLink program, you may call, email, or go online to stop your automatic donation program. If ). If you do not contact RelaintReliant and your gift is generated electronically, your LifeLink transactions will automatically be stopped stop after (ask the MR Dept for month).   If you have any further questions about your Reliant support, please contact mePlease feel free to contact Reliant or me with any other questions you have. "

Things to Avoid 

We realize that many factors lead to a change in ministry.  It's common for God to use uncomfortable situations to move us on to new opportunities.  In communicating with donors, focus on what is ahead and how it relates to your calling. Don't use exit communication with donors to air confusion, disillusionment or team conflict.  Concerns you have need to be directed to those who have the power and responsibility to address those concerns. Negative tones could leave a ministry team member wondering about the value of what they gave previously. That would dishonor their sacrifice. 

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NOTE: All Missionary Exit communications need communication needs to be reviewed and approved by the Reliant MR Dept. before they are Missionary Resources Team before being sent to Reliant donors.    The deadline for the MR Dept. to for us to receive your letter is 30 days before the end of your employment.  (Email kathy.zellinger@reliant.org.)