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At some point in time, an employee may find him or herself exiting employment with Reliant. An employee may voluntarily terminate their employment (i.e., resign) or Reliant may terminate an employee's employment (i.e., involuntary termination or discharge). The employee or Reliant may terminate the employment relationship at any time, with or without cause. For those involved in the ministry team development (MTD) process, some additional steps must be taken, such as communicating with Reliant's donors. The following procedures must be followed when exiting employment with Reliant. (Also see Missionary Change Notification Form).
Notify Missionary Resources
The process for exiting can take 30-60 days. It is important to notify Missionary Resources as soon as possible. Email HR@Reliant.org and fill out of the Missionary Change Notification Form. Then members of the Missionary Resources team will send information about the following topicsactions that need to be taken:
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Those employees voluntarily terminating, who have developed a team of ministry donors for Reliant, must write an exit prayer letter for distribution to such donors. The exit prayer letter must explain the decision to leave Reliant employment and must be sent to Missionary Resources for approval at least 14 days or more before the resignation date. After receiving approval of the exit prayer, the exiting employee must send the letter to all ministry donors before the resignation date. Even if ministry donors are to be contacted by phone, an exit prayer letter must be sent to them. Questions about writing the exit prayer letter may be directed towards your supervisor or the Missionary Resources Department. At the same time that the exit prayer letter is completed and sent to donors, a copy must also be sent to Missionary Resources.
(See Exit Prayer Letter Sample Wording)
Asking Donors to Continue Giving to Reliant
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All employees, upon leaving the employment of Reliant, must return relevant property, materials, and information that belong to Reliant. All items must be placed into the possession of Reliant no later than the last day of employment. This includes originals and copies of all confidential, proprietary, and/or trade secret information of Reliant, both business and technical, as well as all valuable physical property of Reliant, such as keys, manuals, hardware, and software. In certain cases, employees who have been exposed to confidential information may be required to sign a non-disclosure agreement, if they have not done so previously.
Normal Time Line for Exiting Employment:
| Notify MR, even if plans are tentative | 30-90 days before last day of employment. Notifications after the 1st of the month when employment will end are considered late notifications. |
| Get approval for last letter to supporters | 30 days before end of employment |
| Notify supporters | not less than 15 days before end of employment |
| Exit interview | within two weeks of end of employment |
| Last Day of Employment | |
| Last Day of regular benefits | last day of employment |
| Last regular paycheck for employment | 15th of the month following last day of employment |
| Closing MTD account to incoming gifts | 30th of month following last regular paycheck |
| Last paycheck for back pay | 15th of second month following last day of employment |
| Last date for reimbursements | 30th of second month following last day of employment |
Important to know:
MR works hard to help transitioning missionaries receive as much benefit as possible from funds raised. Many things stop when employment ceases, like medical and dental insurance, all benefits, tax payments, etc. Should a missionary fail to provide advance warning, the result could be that these benefits may be paid on the missionary's behalf unnecessarily. In some cases, MR can seek credit from insurance providers. Reliant can never seek credit for any overpayment of taxes.
When a notification comes later than the deadline given by MR, MR may choose not (or be unable) to reverse payments for taxes, insurances, etc. When a missionary's notification arrives to MR later than the 1st of the month of the last day of employment, MR may direct any credits we are able to receive to the account called "where most needed". No tax payments are reversible.
If a notification comes later than the last day of employment, MR is free to set the last day of employment according to Reliant's needs. MR will be free to adjust backpay and reimbursements, related to any over-payment of salary.
