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At some point in time, an employee may find him or herself exiting employment with Reliant. An employee may voluntarily terminate their employment (i.e., resign) or Reliant may terminate an employee's employment (i.e., involuntary termination or discharge). The employee or Reliant may terminate the employment relationship at any time, with or without cause. For those involved in the ministry team development (MTD) process, some additional steps must be taken, such as communicating with Reliant's donors. The following procedures must be followed when exiting employment with Reliant.  (Also see Missionary Change Notification Form). 

Notify Missionary Resources 

The process for exiting can take 30-60 days.  It is important to notify Missionary Resources as soon as possible.  Email HR@Reliant.org and fill out of the  Missionary Change Notification Form. Then members of the Missionary Resources team will send information about the following topics: 

Resignation Letter

Those employees voluntarily terminating their employment must send a resignation letter to the Missionary Resources Department. This letter must be received at least 14 days before the employee's intended last day of employment. When possible, Reliant would prefer to receive notification of resignation 30 days before the resignation date. This letter should state the resignation date and the reason(s) for leaving employment.

Exit Interview

At least 14 days prior to the employee's last day of employment, the employee must call Missionary Resources and set up an exit interview. In the event that termination is involuntary, Missionary Resources will generally initiate an interview with the exiting employee. Exit interviews may be conducted via the phone or in person, depending upon the location of the employee.

Exit Prayer Letter 

Those employees voluntarily terminating, who have developed a team of ministry donors for Reliant, must write an exit prayer letter for distribution to such donors. The exit prayer letter must explain the decision to leave Reliant employment and must be sent to Missionary Resources for approval at least 14 days or more before the resignation date. After receiving approval of the exit prayer, the exiting employee must send the letter to all ministry donors before the resignation date. Even if ministry donors are to be contacted by phone, an exit prayer letter must be sent to them. Questions about writing the exit prayer letter may be directed towards your supervisor or the Missionary Resources Department. At the same time that the exit prayer letter is completed and sent to donors, a copy must also be sent to Missionary Resources. 

(See Exit Prayer Letter Sample Wording)

Asking Donors to Continue Giving to Reliant

Exiting employees who have developed a team of ministry donors for Reliant are strongly encouraged to request those donors to consider continuing their giving to Reliant. The exiting employee must call Missionary Resources at least 14 days or more before their resignation date to discuss the specific steps in this process.

To summarize:

• • At least 14 days, but preferably 30 days, before the resignation date, send resignation letter to Missionary Resources.
  • At least 14 days or more before the resignation date, send exit prayer letter to Missionary Resources for approval.
  • At least 14 days or more before the resignation date, call Missionary Resources about encouraging donors to continue giving to Reliant.
  • In event that termination is involuntary and the amount of time to the last day of employment is less than 14 days, then the employee must submit an exit prayer letter to Missionary Resources within the time limit set by Missionary Resources.

Continuation of Health Insurance Coverage

Employees who are covered by the Reliant group health plan may be eligible under certain conditions for continuation of certain health insurance benefits following termination of Reliant employment. Continuation of coverage generally allows certain qualified beneficiaries to continue temporary access to affordable health insurance in situations where they would otherwise lose their employer-provided coverage. For more information regarding continuation of coverage, please contact Missionary Resources.

Automatic Deposit

Employees who have an automatic deposit agreement must notify Reliant if their bank account changes or will change before they receive their final paycheck.

Outstanding Salary and Expenses

Some exiting employees may have incurred back pay (i.e., outstanding salary) during their employment. Also, some exiting employees may have incurred ministry expenses while employed by Reliant and not received reimbursement for them prior to their resignation. Reliant will generally accept requests for reimbursement of ministry expenses for a limited period of time after the resignation date. The specific time period will be determined by the Missionary Resources Department and communicated to the terminating employee during the exit interview. If applicable, donors must be informed by the exiting employee in the exit prayer letter that some contributions may be used, among other things, to pay outstanding salary and/or expenses to the terminating employee. Reimbursement forms must be submitted by employees to the Finance Department in order for these requests to be considered by Reliant.

Remaining Account Balance

If an employee believes that there may be an account balance remaining in the MTD Fund for which they are responsible after their final Reliant paycheck and ministry expenses are all paid out, they may contact the Reliant office prior to their exit and request information on Reliant's MTD Fund Transfer Policy.

Return of Reliant property

All employees, upon leaving the employment of Reliant, must return relevant property, materials, and information that belong to Reliant. All items must be placed into the possession of Reliant no later than the last day of employment. This includes originals and copies of all confidential, proprietary, and/or trade secret information of Reliant, both business and technical, as well as all valuable physical property of Reliant, such as keys, manuals, hardware, and software. In certain cases, employees who have been exposed to confidential information may be required to sign a non-disclosure agreement, if they have not done so previously.