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General policy: The Federal government classifies employees for determining the applicability of pay-related laws. There are mainly two categories of employees, exempt and nonexempt, which relate to being "exempt" or "not exempt" from certain requirements of the federal Fair Labor Standards Act, such as payment of overtime. These categories also have a bearing on how work time is accounted for. The determination of whether a job within Reliant is considered exempt or nonexempt is made by Missionary Resources in accordance with the guidelines and definitions established in the Fair Labor Standards Act. The categories below define the types of employees within Reliant. In general, an employee is a person who receives wages or salaries from Reliant in exchange for work performed and who is characterized as an "employee" rather than an "independent contractor" under the IRS's criteria set forth in Revenue Ruling 87-41. |
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Exempt and Non-Exempt Employees
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Exempt or Salaried Employees
Exempt employees are generally paid a predetermined salary for a set period of time regardless of the number of hours worked. Administrative, professional, managerial, and executive employees, as defined by the federal Fair Labor Standards Act, are exempt from the requirements of that Act and are therefore generally not entitled to overtime pay.
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Non-Exempt or Hourly Employees
Reliant employees not qualifying as "exempt" under the criteria discussed above are considered non-exempt and subject to the requirements of the federal Fair Labor Standards Act. Non-exempt employees are normally paid at the hourly overtime pay rate for any time worked over 40 hours in a work week, in accordance with applicable federal and state wage and hour laws. Time off for any reason, including holidays, sick leave, vacations, and other forms of leave will not be considered hours worked for overtime eligibility.
For non-exempt employees, time worked over 40 hours in a work week is never at the employee's discretion. Overtime shall only be incurred and paid if it has been requested or approved in advance by Reliant through the employee's supervisor and must be reported on the employee's time card.
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Initial and Released Employees
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Initial Status
Reliant employees that are deputized fundraisers on behalf of Reliant begin their employment with the status "initial" for purposes of MTD (Ministry Team Development - see Chapter 6). The job description for staff in the initial phase requires all paid hours to be dedicated to MTD. Employees in the initial phase will not be paid for ministry responsibilities. The employee may participate in functions for their own encouragement and refreshment on their own time.
It is Reliant's expectation that an employee in the initial phase is not responsible for any ministry duties and will not be allowed to participate in any mission trips during the first 6 months of initial MTD. Employees in the initial phase may request an exception to participate in a mission trip after the first 6 months. Exceptions will be granted on a case by case basis and will be based on MTD performance.
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Released Status
Once an employee has reached their required MTD Goal (see section 6.2.g), he or she is "Released to Assignment". A new job description should be submitted to Missionary Resources. In this status, an employee begins to be paid for ministry hours worked. It is Reliant's expectation that employees continue to maintain a healthy balance in the account for which they are responsible. If this level drops to an unhealthy level for an extended period of time, the employee may be returned to "Initial MTD" status (see section 6.2.n).
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Associate Staff
Associate staff are volunteers and not employees or independent contractors of Reliant. Associate staff are volunteers who have been approved to conduct ministry on behalf of Reliant and to incur bona fide ministry expenses, reimbursable according to Reliant's accountable reimbursement plan. Non-employed spouses of Reliant employees may be considered Associate staff if they perform legitimate volunteer ministry within the scope of Reliant's ministry purposes and have gone through the application process. Since volunteers do not receive any form of compensation, their service to the ministry will generally be recognized through non-compensatory means such as recognition and praise.
