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The steps below outline the process for determining the available balance used towards each payroll. The  The specific amounts related to each employee can be viewed in their Account Statement section of Toolbox and shown in amounts for both month and year to date. The specific location on the Account Statement outlining each amount type is highlighted with details below.

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• The remaining amount in the MTD fund is used towards paycheck items (earnings, deductions, and taxes). As a reminder, earnings can be shorted if the balance is not sufficient to cover the full amount. The earnings amount is all that is visible on the account statement of Toolbox.
  • Amount can be viewed under Payroll Expenses: Wages, Salaries & Parsonage 
  • Deductions and taxes (FICA employee portion (Social Security and Medicare), Federal/state/local withholding, etc.) withheld from the paycheck are not shown in the Toolbox view since they do not affect the balance in the MTD fund, only the amount of netpay received on the paycheck. Those deductions and taxes can be seen in line item detail on the the paystub. As a reminder, some deductions can be reduced if there is not enough taxable income to deduct from. (See Order of Pay)
• The optional cell phone bonus is unique. It is a recurring reimbursement but it is added to the paycheck as a non-taxable earning. Because of this, instead of being included in the wages, salaries and parsonage section on Toolbox, it is included with the other reimbursement expenses on the account statement.
  • Amount can be viewed under Other Expenses: Phone and Internet
• You can also request an advance on your net pay or an advance on an expected reimbursement expense.
  • Amount can be viewed under Advances: Salary Advance, Expense Advance
• Whatever portion of your pay that you do not receive that month because it was shorted then becomes eligible to be received in a future month through what we call backpay. We keep track of this eligible outstanding backpay, and if in a future month you have enough for your full paycheck, and still have money left over in the MTD fund you are responsible for, we will then pay that outstanding backpay, giving you additional pay for that month. Backpay remains eligible for payout for up to three years. There is an order of pay for how the backpay will be paid out between primary, spouse, and each applicable backpay year. (See Backpay for more details.) 
  • Outstanding backpay amounts can be found on the Toolbox dashboard under the Account Balance History. It will show the Account balance as of the end of the specific month as well as showing the outstanding eligible (current year, last year, and 2 years prior to the current year) backpay available to be paid for each month. Toolbox only shows the total backpay outstanding for the MTD fund. It does not distinguish between Primary backpay and Spouse backpay when two employees are paid out of the same fund. If you would like to know the amount of backpay eligible for each primary and spouse please reach out to payroll@reliant.org.

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